Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 5 May 2016, commencing at 9.03am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, R Copeland, E Davy, K Fulton, M Lawrey, P Matheson (Deputy Mayor), B McGurk, G Noonan, P Rainey, T Skinner and M Ward
In Attendance: Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Manager Administration (P Langley), Administration Adviser (S Burgess), and Nelson Youth Councillors (F Sawyer and A James)
Opening Prayer
Youth Councillor Fynn Sawyer gave the opening prayer.
There were no apologies.
2. Confirmation of Order of Business
Her Worship the Mayor advised of several changes to the order of business and to the public forum attendees.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Allan Kneale and Gavin Calder - Nelson District Council, NZ Automobile Association Incorporated
Mr Kneale presented results from Automobile Association (AA) members’ survey carried out in April on the Nelson Southern Link Investigation. He said the majority of respondents felt the congestion on Rocks Road and Waimea Road was an important issue for the region, and supported the creation of a new arterial route. Mr Kneale added that the results were consistent with earlier surveys of AA members.
In response to a question, Mr Kneale advised the AA had received several hundred direct responses to the latest survey.
4.2 Helen Watson, Hugh Gully and John-Paul Pochin, Nelson Intermediate and Victory Primary School Boards
Ms Watson gave a PowerPoint presentation (A1544131) regarding the potential new arterial route and its impact on air quality in the Victory area. She highlighted that the annual concentration of PM2.5 in Airshed A was already higher than that allowed under national environment standards.
Mr Gully spoke about the large number of students making their way to school by walking, cycling, and other active means. He suggested Council needed to show leadership and Councillors needed to act as guardians of the City. Mr Gully emphasised that safety of students would be compromised with a new arterial route.
Mr Pochin pointed out that the Nelson Southern Link investigation was an opportunity to also consider how to reduce traffic and pollution levels.
Attendance: Councillor Rainey left the meeting from 9.31am to 9.33am.
In response to a question, Mr Gully advised that he would support a dedicated bus lane on Waimea Road.
4.3 Lindsay Wood
Mr Wood gave a PowerPoint presentation (A1545001) and urged Council to agree on a position regarding the Nelson Southern Link Investigation.
4.4 Peter Olorenshaw - Nelsust Inc
Mr Olorenshaw gave a PowerPoint presentation (A1544738) which covered traffic trends, options for reducing traffic and congestion on current arterial routes, and design of the Rocks Road cycling and walking path.
4.5 Kindra Douglas (on behalf of Dr John Moore) - Victory Community Centre
Ms Douglas spoke about the potential negative impacts on the Victory area if a new southern arterial was to be built, and read from a tabled document (A1543961).
4.6 Dot Kettle - Chamber of Commerce
Ms Kettle spoke about the need for sustainable planned economic and population growth. She highlighted the seasonality of Nelson, and the need for efficient routes to the central City. Ms Kettle spoke about employment growth, export growth, viable commuter transport options and the need for resilient infrastructure.
Ms Kettle advised the Chamber of Commerce had surveyed members and the majority of respondents felt that congestion on the two arterial routes was significant and supported a new arterial route.
Ms Kettle emphasised that Rocks Road needed to be released for tourism and recreation, and better access to the Port was needed for heavy traffic.
4.7 Barbara Bowen, Mike Thomas, and Ainslie Riddoch - Tahuna Business Association
Ms Bowen encouraged Council to form a position about the Nelson Southern Link Investigation and tabled a document on behalf of Tahunanui School (A1544824). She provided detail on the challenges of heavy traffic along Tahunanui Drive, and supported an alternative purpose-built road for heavy traffic.
Mr Thomas spoke about the increase in heavy traffic in Tahunanui and the need to protect the seaside community.
4.8 Craig Dennis and Gary Stocker - Progress Nelson Tasman
Mr Dennis said he supported a properly designed new southern arterial route.
Attendance: Councillor Copeland left the meeting from 10.27am to 10.29am.
Mr Dennis spoke about the increasing Nelson population and the forecasted increase in freight volumes. He supported the creation of a promenade around Rocks Road. Mr Dennis suggested that the situation in terms of pollution had changed since the 2004 Environment Court decision on the Nelson Southern Link. He raised concern that the vision for the Nelson region was not clear.
Attendance: Councillor Ward left the meeting from 10.39am to 10.42am.
4.9 Bob Hancock - Nelson Grey Power Inc
Mr Hancock gave a presentation on the Nelson Grey Power survey results on the Nelson Southern Link Investigation (A1543584).
Attendance: Councillor Skinner left the meeting from 10.45am to 10.46am.
Mr Hancock provided detail on the Nelson Grey Power membership and past congestion issues in Stoke. He urged Council not to procrastinate on matters relating to the Nelson Southern Link, and insisted that if a new road was required, it needed to be well-designed.
Attendance: Councillor Acland left the meeting from 10.47am to 10.52am.
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1 A1544131 - Helen Watson Hugh Gully John-Paul Pochin Nelson Intermediate and Victory Primary School Southern Link PowerPoint 2 A1545001 - Lindsay Wood Southern Link PowerPoint 3 A1544738 - Peter Olorenshaw Nelsust Inc Southern Link PowerPoint 4 A1543961 - Dr John Moore and Kindra Douglas Victory Community Centre Southern Link Handout 5 A1544824 - Barbara Bowen Mike Thomas and Ainslie Riddoch Tahunanui Business Association Southern Link Handout 6 A1543584 - Bob Hancock Grey Power PowerPoint |
Attendance: The meeting adjourned for morning tea from 10.46am to 11.19am.
5. Nelson Southern Link Investigation - Feedback Submission
Document number R5805, agenda pages 68 - 72 refer.
Her Worship the Mayor advised the Nelson Southern Link Investigation – Feedback Submission item would be put on hold while staff sought advice on a proposed recommendation.
Document number R5826, agenda pages 79 - 127 refer.
Manager Administration, Penny Langley, presented the report.
In response to a question, Ms Langley advised that at least two other councils in New Zealand remunerated deputy chair positions.
Questions were raised regarding the time required for District Plan Review work. The Chief Executive, Clare Hadley, advised this would be difficult to determine until a draft District Plan had been prepared and there was a greater understanding of any complex issues. She said she was confident the pool of money for District Plan Review work would be required in the next term of Council.
Some support was shown for Option 4 in the officer’s report, although the majority of councillors supported the pool amount of $18,299 for District Plan Review work as show in Option 6.
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Resolved CL/2016/081 THAT the report Elected Members' Remuneration 2016/17 (R5826) and its attachments (A1470764, A1522819 and A152257) be received;
AND THAT Council approves Option 6, as outlined in R5826, as the basis for the allocation of the additional remuneration for councillors to apply from 1 July 2016, to be submitted to the Remuneration Authority for approval. |
7.1 24 March 2016
Document number M1789, agenda pages 14 - 37 refer.
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Resolved CL/2016/082 THAT the minutes of the meeting of the Council, held on 24 March 2016, be confirmed as a true and correct record. |
7.2 14 April 2016 - Extraordinary Meeting
Document number M1829, agenda pages 38 - 46 refer.
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Resolved CL/2016/083 THAT the minutes of the extraordinary meeting of the Council, held on 14 April 2016, be confirmed as a true and correct record. |
8. Status Report - Council - 5 May 2016
Document number R5848, agenda pages 47 - 57 refer.
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Resolved CL/2016/084 THAT the Status Report Council 5 May 2016 (R5848) and its attachment (A1168168) be received. |
Document number R5686, agenda pages 58 - 65 refer.
Her Worship the Mayor presented the Mayor’s Report. Councillor Lawrey presented his proposed remit to Local Government New Zealand.
In response to a question, Her Worship the Mayor advised a councillor to replace Councillor Acland as Trustee on the Youth and Community Facilities Trust was not required.
Attendance: The meeting adjourned from 11.44am to 11.48am.
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Resolved CL/2016/085 THAT the Mayor's Report (R5686) and its attachments (A1511415 and A1542057) be received; AND THAT it be noted that Councillor Acland has resigned from his position as Trustee of the Youth and Community Facilities Trust; AND THAT Council support the remit application as set out in Attachment 2 (A1542057) and the Mayor commence the process to obtain the support of at least four other councils for the remit application; AND THAT upon obtaining support from at least four other councils the remit application is submitted to LGNZ by 13 June 2016. |
10. Crematorium Delivery Review - Update
Document number R5815, agenda pages 66 - 67 refer.
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Resolved CL/2016/086 THAT the report Crematorium Delivery Review - Update (R5815) be received. |
11. Regional Pest Management Plan
Document number R5715, agenda pages 128 - 136 refer.
Environmental Programmes Adviser, Richard Frizzell, presented the report and tabled an amended attachment (A1544493).
It was agreed that Councillor Copeland would be appointed as she had been involved in the previous Regional Pest Management Plan review, along with the Chair and Deputy Chair of the Planning and Regulatory Committee.
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Resolved CL/2016/087 THAT the report Regional Pest Management Plan (R5715) and its attachments (A1535666 and A1535354) be received; AND THAT the Council establishes, with Tasman District Council, a Regional Pest Management Committee; AND THAT the Council appoints Councillors R Copeland, K Fulton, and B McGurk, to the Regional Pest Management Committee; AND THAT the delegations for the Regional Pest Management Committee (A1535354) are adopted; AND THAT the Regional Pest Management Committee continue beyond the 2016 local body elections. |
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1 A1544493 - Tabled document regarding Pest Management Strategy - tracked changes from Tasman District Council |
12. Hearings Panel - Temporary Road Closure - 7 April 2016
Document number R5814, agenda pages 137 - 138 refer.
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Resolved CL/2016/088 THAT the minutes of a meeting of the Hearing Panel - Other, held on 7 April 2016, be received. |
13. Joint Committee - 29 March 2016
Document number M1794, agenda pages 139 - 143 refer.
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Resolved CL/2016/089 THAT the unconfirmed minutes of a meeting of the Joint Committee, held on 29 March 2016, be received. |
14. Works and Infrastructure Committee - 31 March 2016
Document number M1798, agenda pages 144 - 152 refer.
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Resolved CL/2016/090 THAT the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 31 March 2016, be received. |
15. Community Services Committee - 14 April 2016
Document number M1830, agenda pages 153 - 159 refer.
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Resolved CL/2016/091 THAT the unconfirmed minutes of a meeting of the Community Services Committee, held on 14 April 2016, be received. |
16. Joint Shareholders Committee - 15 April 2016
Document number M1835, agenda pages 160 - 164 refer.
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Resolved CL/2016/092 THAT the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 15 April 2016, be received. |
17. Civil Defence Emergency Management Group - 15 April 2016
Document number M1838, agenda pages 165 - 166 refer.
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Resolved CL/2016/093 THAT the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 15 April 2016, be received. |
18. Governance Committee - 21 April 2016
Document number M1845, agenda pages 167 - 178 refer.
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Resolved CL/2016/094 THAT the unconfirmed minutes of a meeting of the Governance Committee, held on 21 April 2016, be received. |
18.1 The Bishop Suter Trust draft Statement of Intent 2016/17 and Half Yearly Report
It was noted the grant of $20,000 for free entry did not align with a financial year.
Councillor Barker, seconded by Councillor Rainey, moved a motion:
THAT the Bishop Suter Trust Statement of Intent 2016/17 (A1512571) meets Council’s expectations and is approved as the final Statement of Intent for 2016/17;
AND THAT a one off grant of $20,000 be allocated to the Suter to allow free entry for the 2016/17 year, noting that the Suter Art Gallery will open in October 2016;
AND THAT the Trust report back to Council as part of its preparation of the 2017/18 draft Statement of Intent on the positive and negative impacts of free entry.
Attendance: Councillor Lawrey left the meeting from 12.09pm to 12.10pm.
Councillor Fulton, seconded by Councillor Davy, moved an amendment to remove the reference to the Suter Art Gallery opening in October 2016.
The amendment was put and carried and became the substantive motion.
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Resolved CL/2016/095 THAT the Bishop Suter Trust Statement of Intent 2016/17 (A1512571) meets Council’s expectations and is approved as the final Statement of Intent for 2016/17; AND THAT
a one off grant of $20,000 be allocated to the Suter to allow free entry for
the 2016/17 year;
AND THAT the Trust report back to Council as part of its preparation of the 2017/18 draft Statement of Intent on the positive and negative impacts of free entry. |
Councillor Barker requested his vote against the motion to be recorded.
18.2 Draft Health and Safety Management System Strategic Plan
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Resolved CL/2016/096 THAT the amended Draft Health and Safety Management System Strategic Plan (A1398549) be approved. |
48.3 Corporate Report to 31 January 2016
Item from Audit, Risk and Finance Subcommittee meeting - 31/03/2016
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Resolved CL/2016/097 THAT the unspent 2015/16 Community Investment Fund operational budget of $21,300 be carried forward to the 2016/17 financial year, bringing the total budget for 2016/17 for the Community Investment Fund to $327,000. |
48.4 Extension of loan facility to the Melrose Society
Item from Audit, Risk and Finance Subcommittee meeting - 31/03/2016
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Resolved CL/2016/098 THAT the $15,000 funding allocated towards asbestos remediation in Melrose House in 2016/17 be brought forward to 2015/16 and be used to grant fund the Melrose Society for the purpose of toilet refurbishment; AND THAT an additional unbudgeted grant of up to $42,000 is provided to the Melrose Society for the purpose of toilet renovations in the 2015/16 financial year; AND THAT the Melrose Society be informed that no further grants will be made by Council to the Melrose Society for the toilet refurbishment and chiller installation project. |
Attendance: The meeting adjourned from 12.18pm to 12.31pm.
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59. Nelson Southern Link Investigation - Feedback Submission Cont'd. |
Group Manager Community Services, Chris Ward, and Group Manager Infrastructure, Alec Louverdis presented the report and tabled a new recommendation (A1544813).
Councillor Fulton moved, seconded by Councillor Davy, the tabled recommendation.
Councillors supported the tabled recommendation, although disappointment was expressed that Council was unable to give feedback on the options described in the New Zealand Transport Agency consultation.
In response to a question, the Chief Executive, Clare Hadley, advised that legal advice had been sought regarding officer advice on the Nelson Southern Link Investigation at the Council meeting on 14 April 2016, which remained correct from a legal perspective.
In response to a question, Mrs Hadley advised that if Council wished to revisit its position on the Nelson Southern Link, it would need to direct that work be undertaken to review the matter in order to inform Council decision making for a future Long Term Plan and Regional Land Transport Plan.
Attendance: Councillor Ward left the meeting from 12.40pm to 12.42pm.
Mrs Hadley agreed with a statement that the motion did not contain any information that was not already within current Council documents.
There was a suggestion that Council should still focus on incentivising other modes of transport and shared transport options.
Attendance: Councillor Copeland left the meeting at 12.52pm. Councillor Acland left the meeting from 1.05pm to 1.06pm. Councillor Copeland returned to the meeting at 1.08pm.
The motion was put and a division was called, the motion was passed unanimously.
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Councillor Acland |
Aye |
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Councillor Barker |
Aye |
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Councillor Copeland |
Aye |
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Councillor Davy |
Aye |
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Councillor Fulton |
Aye |
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Councillor Lawrey |
Aye |
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Councillor Matheson |
Aye |
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Councillor McGurk |
Aye |
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Councillor Noonan |
Aye |
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Councillor Rainey |
Aye |
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Councillor Skinner |
Aye |
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Councillor Ward |
Aye |
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Her Worship the Mayor |
Aye |
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Resolved CL/2016/099 THAT the report Nelson Southern Link Investigation – Feedback Submission (R5805) be received; AND THAT Council acknowledges there is public interest in Council providing feedback to New Zealand Transport Agency (NZTA) to further develop their Programme Business Case (PBC) addressing the two issues NZTA has identified: congestion and cycle and pedestrian accessibility on Rocks Road; AND THAT Council’s feedback is: · Council appreciates the opportunity to provide feedback on NZTS’s Programme Business Case. Council supports the Rocks Road Walking and Cycling Project as set out in Council’s Long Term Plan 2015-2025 and Regional Land Transport Plan 2015-2021. · Council notes funding to complete this project has been included in the Long Term Plan 2015-2025 and Regional Land Transport Plan 2015-2021. Council wants the Rocks Road Walking and Cycling Project advanced in accordance with the funding timelines set out in Council’s Long Term Plan 2015-2025 and Regional Land Transport Plan 2015-2021. · Council also notes that community feedback arising out of the engagement undertaken in 2014 on the Rocks Road Walking and Cycling project was split between a preference for Concept 1 (upgrade on-road cycle lanes and wider 2.4 footpath) and Concept 2 (4m wide shared use path). That feedback also stated that there was a community desire to retain parking on Rocks Road. Following consideration of that community feedback the Council resolved on 30 October 2014:
THAT the Steering Group’s interim advice for a 2.9m shared path with on road cycle facilities for a total cost of $16.8 million is included as a placeholder in the Draft Regional Land Transport Plan · Council requests NZTA to convene a meeting of the Rocks Road Steering Group as soon as practicable in order to progress the project in accordance with the funding timelines set out out in Council’s Long Term Plan 2015-2025 and Regional Land Transport Plan 2015-2021 and for there to be a report back to the Council following such meeting. |
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1 A1544813 - Proposed Recommendation for Council - Nelson Southern Link Investigation - Feedback Submission |
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Attendance: The meeting adjourned for lunch from 1.11pm to 1.42pm, during which time Councillors Acland, Davy, and Skinner left the meeting.
John Palmer, Chair of the Nelson Regional Development Agency Board, was to be in attendance for Item 5 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved CL/2016/100 THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, John Palmer remain after the public has been excluded, for Item 5 of the Public Excluded agenda (Nelson Regional Development Agency – Appointment of Board), as he has knowledge that will assist the Council; AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that John Palmer possesses relates to the Nelson Regional Development Agency and the recruitment of its board members. Her Worship the Mayor/Matheson Carried
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Resolved CL/2016/101 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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3 |
Nelson Regional Development Agency - Appointment of Board
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 1.43pm and resumed in public session at 2.19pm, during which time Councillors Acland and Skinner returned to the meeting.
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Resolved CL/2016/102 THAT the public be re-admitted to the meeting. |
22. Planning and Regulatory Committee - 21 April 2016
Document number M1843, agenda pages 179 - 185 refer.
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Resolved CL/2016/103 THAT the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 21 April 2016, be received. |
225.1 Parking and Vehicle Control Bylaw (2011), No 207 Amendment to Bylaw
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Resolved CL/2016/104 THAT the addition of Clause 22.2 of Bylaw 207 Parking and Vehicle Control to enable the recovery of costs for moving or removing an unauthorised vehicle parked in the licensed area for the operation of the Market between 3.00am and 2.30pm on Saturdays and Sundays be approved; AND THAT the alteration to Schedules 5 and 9 of Bylaw 207 Parking and Vehicle Control to prohibit public parking in Montgomery Square for the operation of the Market be approved. |
23. Insurance renewal 2016/17 - infrastructure assets
Document number R5804, agenda pages 73 - 78 refer.
Group Manager Corporate Services, Nikki Harrison presented the report, advising that high level executive summary information had been received from brokers but work was still required to assess this.
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Resolved CL/2016/105 THAT the report Insurance renewal 2016/17 - infrastructure assets (R5804) and its attachments (R5649) be received; AND THAT the Chief Executive, Her Worship the Mayor and the Chairperson of the Governance Committee be delegated authority to decide by 18 May 2016 whether Nelson City Council should exit from the Local Authority Protection Program for Council’s infrastructure insurance and the appropriate level of insurance cover, and take any action required to give effect to the decision. |
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Resolved CL/2016/106 THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 24 March 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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Public Excluded Status Report - Council - 5 May
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Joint Committee Meeting - Public Excluded Minutes - 29 March 2016 These minutes contain no recommendations to Council. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
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Works and Infrastructure Committee Meeting - Public Excluded Minutes - 31 March 2016 These minutes contain a recommendation to Council regarding Toi Toi Grove Transport Connection. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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Community Services Committee Meeting - Public Excluded Minutes - 14 April 2016 These minutes contain no recommendations to Council. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
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Joint Shareholders Committee Meeting - Public Excluded Minutes - 15 April 2016 These minutes contain no recommendations to Council. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
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Governance Committee Meeting - Public Excluded Minutes - 21 April 2016 These minutes contain recommendations to Council regarding · Nelmac Ltd half report and draft Statement of Intent · Forestry |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
The meeting went into public excluded session at 2.25pm and resumed in public session at 2.56pm.
25. Re-admittance of the Public
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Resolved CL/2016/107 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 2.57pm.
Confirmed as a correct record of proceedings:
Chairperson
Date