Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Friday 15 April 2016, commencing at 1.34pm
Present: His Worship the Mayor of Tasman R Kempthorne (Chairperson), Tasman District Councillors T King (Deputy Chairperson), T Norriss and S Bryant, Her Worship the Mayor of Nelson R Reese, Nelson City Councillors P Matheson, P Rainey, B McGurk, I Barker, and E Davy
In Attendance: Nelson City Councillor G Noonan, Group Manager Corporate Services Nelson City Council (N Harrison), Group Manager Community Services Nelson City Council (C Ward), Corporate Services Manager Tasman District Council (M Drummond), and Administration Adviser Nelson City Council (S Burgess)
Apologies: Tasman District Councillors M Higgins and J Edgar for attendance, and T King for lateness
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Resolved JSC/2016/001 THAT apologies be received and accepted from Tasman District Councillors Higgins and Edgar for attendance, and King for lateness |
2. Confirmation of Order of Business
The Chairperson advised that report four of the public excluded agenda ‘Nelson Airport Ltd – Director Appointments’ would not be considered at the meeting as it was a matter for Nelson City Council.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 20 November 2015
Document number M1616, agenda pages 7 - 10 refer.
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Resolved JSC/2016/002 THAT the minutes of the meeting of the Joint Shareholders Committee, held on 20 November 2015, be confirmed as a true and correct record. |
5.2 20 November 2015 – Public Excluded
Document number M1617, agenda pages 11-12 refer.
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Resolved JSC/2016/003 THAT the minutes of the meeting of the Joint Shareholders Committee, held on 20 November 2015, be confirmed as a true and correct record. |
6. Port Nelson Ltd Half Yearly Report
Document number R5675, agenda pages 13 - 20 refer.
Group Manager Corporate Services, Nikki Harrison, presented the report
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Resolved JSC/2016/004 THAT the report Port Nelson Ltd Half Yearly Report (R5675) and its attachment (A1518795) be received. |
7. Tasman Bay Heritage Trust - Statement of Intent and Half Yearly Report
Document number R5612, agenda pages 21 - 58 refer.
Group Manager Community Services, Chris Ward, presented the report. Tasman Bay Heritage Trust Chairperson, Olivia Hall, and Chief Executive, Lucinda Blackley-Jimson, joined the meeting.
Ms Blackley-Jimson spoke about building stronger working relationships with museums in the region. She advised work was being undertaken to assess the museum’s collection, so that a collection policy could be formed.
In response to questions, Ms Hall provided further information on a shared iwi committee with the Suter Art Gallery, and staffing levels versus debt. She advised that after a recent strategic planning session, the Trust was still on track in terms of its Statement of Intent.
Attendance: Tasman District Councillor King joined the meeting at 1.49pm.
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Resolved JSC/2016/005 THAT the report Tasman Bay Heritage Trust - Statement of Intent and Half Yearly Report (R5612) and its attachments (A1457758, A1512578, A1512577 and A1528731) be received; AND THAT the Joint Shareholders Committee notes the delivery of the Tasman Bays Heritage Trust Draft Statement of Intent 2016/17 (A1512578) as required under the Local Government Act 2002; AND THAT the Tasman Bays Heritage Trust draft Statement of Intent 2016/17 meets the Councils’ expectations and is approved as the final Statement of Intent for 2016/17. |
8. Nelson Airport Half Yearly Report
Document number R5378, agenda pages 59 - 78 refer.
Corporate Services Manager, Mike Drummond, presented the report. Nelson Airport Limited Chairperson, Paul Steere, and Corporate Services Manager, Simon Orr, joined the meeting.
The Committee discussed the Nelson Airport’s financial performance, health and safety performance, and capital programme.
Mr Steere responded to questions about bird strikes, departure tax, security audits, and the earthquake rating of the main terminal.
Councillors raised concerns regarding the layout of parking and pick up/drop off areas. It was also suggested that public transport be considered as part of the Airport developments.
There was discussion regarding the challenge of managing growth and ensuring investment levels were appropriate.
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Resolved JSC/2016/006 THAT the Joint Shareholders Committee receives the Nelson Airport Ltd - Half Yearly Report (December 2015) report. |
It was noted that reference to item four of the public excluded agenda was removed from the original recommendation as the report would not be considered.
Simon Orr and Paul Steere, of Nelson Airport Ltd, were to be in attendance for item 3 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved JSC/2016/007 THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Simon Orr and Paul Steere remain after the public has been excluded, for Item 3 of the Public Excluded agenda (Nelson Airport Ltd Statement of Intent 2016/17), as they have knowledge that will assist the Council; AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Simon Orr and Paul Steere possess relates to Nelson Airport Ltd. |
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Resolved JSC/2016/008 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Nelson Airport Ltd Statement of Intent 2016/17
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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The meeting went into public excluded session at 2.14pm and resumed in public session at 3.06pm.
10. Re-admittance of the Public
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Resolved JSC/2016/009 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 3.06pm.
Confirmed as a correct record of proceedings:
Chairperson
Date