19 April 2016
Memo to: Mayor
and Councillors
Memo from: Administration
Advisers
Subject: Governance Committee–
21 April 2016 – LATE ITEM
1. Late
Item: Insurance Renewal 2016/17 Infrastructure Assets - Referral to Council 2 - 3
Document 5809
A report
titled Insurance Renewal 2016/17 Infrastructure Assets - Referral to Council is
attached and to be considered as a major late item at this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Governance Committee to
enable a timely decision to be made.
Recommendation
THAT
the item regarding Insurance Renewal 2016/17 Infrastructure Assets - Referral
to Council be considered at this meeting as a major item not on the agenda,
pursuant to Section 46A(7)(a) of the Local Government Official Information and
Meetings Act 1987, to enable a timely decision to be made.
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Governance Committee
21 April 2016
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REPORT R5809
Insurance Renewal 2016/17
Infrastructure Assets - Referral to Council
1. Purpose
of Report
1.1 To refer the matter of the 2016/17
infrastructure assets insurance renewal to Council.
2. Delegations
2.1 The
Audit, Risk and Finance Subcommittee has delegated authority to consider items
relating to risk management. The Subcommittee has referred this matter to the
Governance Committee.
3. Recommendation
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THAT the report Insurance
Renewal 2016/17 Infrastructure Assets - Referral to Council (R5809) be received;
AND THAT
the Committee refers the matter of the 2016/17 infrastructure assets
insurance renewal to Council for consideration at its meeting on 5 May 2016.
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4. Background
4.1 The
Audit, Risk and Finance Subcommittee considered a report titled
‘Insurance Renewal 2016/17 - Infrastructure Assets’ (R5649) at its
meeting on 31 March 2016.
4.2 The
Subcommittee agreed that further information was required before direction
could be given to officers. The Subcommittee passed the following resolution:
AND
THAT the Subcommittee refers the matter of insurance renewal for
Council’s infrastructure insurance to the Governance Committee for its
consideration and recommendation to Council.
5. Discussion
5.1 Further
information from the brokers has not yet been received by Council officers. A
decision on this matter is needed by mid-May in order to withdraw or retain
Council’s notice to exit from the Local Authority Protection Programme
scheme.
5.2 It
is anticipated that further information will be available in time for the
Council meeting on 5 May. Therefore it is recommended that the Governance
Committee refer the matter to Council.
6. Options
6.1 Option
1: Refer the matter of the 2016/17 infrastructure assets insurance renewal to
Council for consideration at its meeting on 5 May 2016. This is the recommended
option.
6.2 Option
2: Do nothing. This would mean a decision could not be made in time to meet the
mid-May deadline for exiting the Local Authority Protection Programme scheme.
7. Alignment
with relevant Council policy
7.1 This
recommendation is not inconsistent with any previous Council decision.
8. Assessment
of Significance against the Council’s Significance and Engagement Policy
8.1 The
recommendation to refer this matter to Council is not a significant decision
under Council’s Significance and Engagement Policy.
9. Consultation
9.1 No
consultation has been undertaken in preparing this report.
10. Inclusion
of Māori in the decision making process
10.1 No
consultation with Maori has been undertaken in preparing this report.
11. Conclusion
11.1 It
is recommended that the Governance Committee refer the matter of the 2016/17
infrastructure assets insurance renewal to Council to enable a well informed
decision to be made.
Nikki
Harrison
Group
Manager Corporate Services
Attachments
Nil
