Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 14 April 2016, commencing at 12.42pm
Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillor R Copeland, Councillor M Lawrey, Councillor P Matheson, Councillor G Noonan (Deputy Chairperson), Councillor T Skinner and Councillor M Ward
In Attendance: Councillors I Barker, K Fulton and B McGurk, Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Manager Communication and Acting Manager Libraries and Heritage Facilities (P Shattock), Manager Administration (P Langley), Administration Adviser (E-J Ruthven) and Youth Councillors (D Leaper and E Edwards)
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Cynthia McConville
Cynthia McConville spoke about the contract CLM Fitness had with Nelson City Council for Riverside Pool. She suggested that Riverside Pool’s practice of allowing freedom campers to use the changing facilities may be in contravention of its contract with Council.
In response to questions, Ms McConville said that there were limited showers available for gym and pool users, and when freedom campers used the facilities, they were not available for use by gym and pool users. She added that freedom campers should be directed to use the showers at the superloo in Montgomery Square instead.
In response to further questions she confirmed that adult admission to Riverside Pool was $5, but that staff were charging freedom campers $3 to use the showers.
Attendance: The meeting adjourned for lunch from 12.49pm to 1.17pm, during which time Her Worship the Mayor and Councillor Matheson left the meeting.
5.1 1 March 2016
Document number M1737, agenda pages 8 - 15 refer.
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Resolved CS/2016/011 THAT the minutes of the meeting of the Community Services Committee, held on 1 March 2016, be confirmed as a true and correct record. |
6. Status Report - Community Services Committee - 14 April 2016
Document number R5720, agenda pages 16 - 18 refer.
Attendance: Her Worship the Mayor and Councillor Matheson returned to the meeting at 1.19pm.
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Resolved CS/2016/012 THAT the Status Report Community Services Committee 14 April 2016 (R5720) and its attachment (A1157454) be received. |
There was no Chairperson’s Report.
Recreation and Leisure
8. Community Services Fees and Charges
Document number R4753, agenda pages 19 - 40 refer.
Manager Operations, Peter Anderson, presented the report. He said that the initial sentence under section 9: Broadgreen House should be updated to read “following a review, fees are now retained by Council”.
In response to a question, Mr Anderson explained that higher fees for larger numbers of competitors at the Tahunanui Sport Field was as a result of larger numbers of competitors having a greater impact on the park.
There was a discussion regarding proposed fees for Saxton Stadium and Saxton Oval, and it was noted that the same description was used several times in the Pavilion Hire column, but with different prices listed against each.
Attendance: The meeting adjourned from 1.30pm to 1.31pm.
It was agreed that the item would lie on the table until later in the meeting, to enable further information to be gathered.
Attendance: Her Worship the Mayor left the meeting at 1.33pm.
9. Asset Management Planning Update for Parks and Reserves Asset Management Plan 2018 - 2028
Document number R5427, agenda pages 41 - 47 refer.
Andrew Petheram presented the report.
In response to a question, he explained that the reference to development of a raised boardwalk at Tahuna Beach Reserve was in relation to providing access from the beach camp to the beach, but that work was also continuing in relation to providing wheelchair access to the beach.
It was further noted that submissions to the draft Annual Plan 2016/17 had been received regarding outdoor gym equipment in the Stoke area.
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Resolved CS/2016/013 THAT the report Asset Management Planning Update for Parks and Reserves Asset Management Plan 2018 - 2028 (R5427) and its attachment A1509547 be received and updates noted. |
Community Development
10. Youth Services Options and Priorities - Update
Document number R5764, agenda pages 48 - 48 refer.
Group Manager Community Services, Chris Ward, presented the report. He said that work was on-going with different organisations and youth providers, but that more time was required to assess and identify youth options and priorities, and understand gaps in the provision of youth services.
In response to questions, Mr Ward explained that clarity was required in terms of a strategy for youth. He said that the Social Wellbeing Policy was due for review in 2018, but that a youth strategy could be developed separately to this.
In response to further questions, Mr Ward confirmed that there were youth representatives on the Youth and Community Facilities Trust, and said that the report would be brought to the next Community Services Committee meeting.
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Resolved CS/2016/014 THAT the report Youth Services Options and Priorities - Update (R5764) be received. |
11. Nelson Youth Council - Update
Youth Councillors Daniel Leaper and Emma Edwards provided an update on Nelson Youth Council activities, including the Creative Communities Scheme, the provision of a Youth Council Award for Rockquest, a review of the Community Youth Award, a letter written to the Minister of Education to ask for greater careers education support in schools, and a youth survey being undertaken to inform the Youth Council submission to the draft Annual Plan 2016/17. They further noted a photography exhibition underway at The Refinery as part of Heritage Week activities.
12. Nelson Youth Council - 19 October 2015
Document number M1539, agenda pages 49 - 54 refer.
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Resolved CS/2016/015 THAT the minutes of a meeting of the Nelson Youth Council, held on 19 October 2015, be received. |
13. Nelson Youth Council - 9 February 2016
Document number M1694, agenda pages 55 - 60 refer.
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Resolved CS/2016/016 THAT the minutes of a meeting of the Nelson Youth Council, held on 9 February 2016, be received. |
14. Nelson Youth Council - 2 March 2016
Document number M1742, agenda pages 61 - 67 refer.
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Resolved CS/2016/017 THAT the minutes of a meeting of the Nelson Youth Council, held on 2 March 2016, be received. |
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Resolved CS/2016/018 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded Minutes - 1 March 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Public Excluded Status Report - Community Services Committee - 14 April 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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3 |
Nelson Arts Festival Transition Group Membership Attachments include personal information of potential members. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
The meeting went into public excluded session at 1.54pm and resumed in public session at 2.05pm.
16. Re-admittance of the Public
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Resolved CS/2016/019 THAT the public be re-admitted to the meeting. |
17. Community Services Fees and Charges - Continued
Document number R4753, agenda pages 19 - 40 refer.
Manager Operations, Peter Anderson, tabled replacement pages from attachment one, relating to Saxton Stadium, Saxton Oval and Broadgreen House (A1537219).
He explained that headings in the table included in the agenda had been missing, and the tabled document separated the descriptions into different hire categories for private functions, non commercial/cultural and community events, and commercial use. He explained how these categories influenced the different hire prices.
In response to a further question, he explained that the hire fee for weddings reflected that additional cleaning costs were required following use of venues for this purpose.
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Resolved CS/2016/020 THAT the report Community Services Fees and Charges (R4753) and its attachment (A1507700) be received; AND THAT the proposed fees and charges as detailed in attachment 1 (A1507700) of Report R4735 be approved effective 1 July 2016; AND THAT minor corrections be undertaken as outlined through the meeting and these be communicated back via the Councillors’ newsletter; AND THAT it be noted that the charging regime for the Golf Course will be brought to a future Committee meeting; AND THAT it be noted that the charging regime for the Trafalgar Centre will be brought to a future Committee meeting; AND THAT it be noted that the charging regime for Nelson Public Libraries will be brought to a future Committee meeting. |
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1 A1537219 - Tabled document |
There being no further business the meeting ended at 2.16pm.
Confirmed as a correct record of proceedings:
