14 April 2016
Memo to: Mayor
and Councillors
Memo from: Administration
Advisers
Subject: Council– 14 April 2016
– LATE ITEM
1. Late
Item: Nelson Regional Development Agency - Interview Panel for Recruitment of
Board Members 2 - 4
Document 5789
A report
titled Nelson Regional Development Agency - Interview Panel for Recruitment of
Board Members is attached and to be considered as a major late item at this
meeting.
Section
46A(1)-(6) of the Local Government Official Information and Meetings Act 1987
and Standing Order 2.15.8 require that agendas are distributed with the
associated reports. As this report was not distributed with the agenda
for this meeting, it must be treated as a major late item to be considered at
this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
THAT
the item regarding Nelson Regional Development Agency - Interview Panel for
Recruitment of Board Members be considered at this meeting as a major item not
on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official
Information and Meetings Act 1987, to enable a timely decision to be made.
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Council
14 April 2016
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REPORT R5789
Nelson
Regional Development Agency - Interview Panel for Recruitment of Board Members
1. Purpose
of Report
1.1 To seek Council
agreement on the best way forward for interviewing board members for the Nelson
Regional Development Agency.
2. Delegations
2.1 This is a decision for Council.
3. Recommendation
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THAT
the report Nelson Regional Development Agency - Interview Panel for
Recruitment of Board Members (R5789)
be received;
AND THAT
Council agree that the Interview Panel established on 3 March
2016 progress recruitment for the position of Board Member on the Nelson
Regional Development Agency by conducting interviews without Mr Richard
Stone.
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4. Background
4.1 On 3 March 2016, Council resolved that an Interview
Panel comprising of Her Worship the Mayor, the Chief Executive Officer of
Nelson City Council, Mr Richard Stone of Jackson Stone and the Chair of the
Nelson Regional Development Agency (NRDA) be tasked with developing a shortlist
of candidates for the position of Board Member on the NRDA; conducting
interviews and recommending a preferred Board to Council.
4.2 At the same time as action being taken on the
recruitment for Board Members, the role of Chief Executive for the NRDA has
also been advertised by Intepeople. Approximately 45 applications have
been received. Following advice from the Chair of the NRDA, on behalf of
the Transition Board, a shortlist of candidates has been drawn up. It is
desirable that the newly appointed NRDA Board will be involved in further
progressing the recruitment of the Chief Executive.
4.3 JacksonStone have advertised for NRDA Board
members. Applications have been received, a shortlist has been compiled
and preliminary interviews have been conducted. The Interview Panel is
now ready to undertake full interviews with the shortlisted candidates.
4.4 It is anticipated that these interviews will be held
on 18 and 20 April. However, Mr Richard Stone is unavailable on those
dates.
4.5 It is planned that the composition of the NRDA Board
be confirmed by Council at its meeting on 5 May 2016. This will allow the
incoming NRDA Board to be involved in the recruitment of the NRDA Chief
Executive
5. Discussion
5.1 Mr Stone and Jackson Stone staff have provided
expertise to the process to this point. It is therefore proposed that the
Interview Panel complete full interviews without Mr Stone as he has already
provided his input.
5.2 The Interview Panel will still be comprised of Her
Worship the Mayor, the Chief Executive Officer of Nelson City Council and the
Chair of the NRDA, John Palmer.
6. Options
6.1 Council
can choose that:
· the Panel proceed
without Mr Stone
· an alternate be sought
for Mr Stone
· interviews be conducted
at a time when Mr Stone is available
6.2 The
preferred option is the first bullet point as this will reduce the likelihood
of a protracted transition period for the NRDA and enable the Board to be
involved in the recruitment of the NRDA Chief Executive.
6.3 It
would be potentially difficult to identify an alternate or to reschedule the
interviews and it is considered that either of these options would add little
value for that additional difficulty.
7. Alignment
with relevant Council policy
7.1 The appointment of board members to the NRDA is in
accordance with Council’s Long Term Plan 2015-25, which signalled the
review of the Nelson Regional Economic Development Agency and Tourism Nelson
Tasman Limited.
8. Assessment
of Significance against the Council’s Significance and Engagement Policy
8.1 This is not a significant decision in terms of the
Council’s Significance and Engagement Policy.
9. Consultation
9.1 Consultation with stakeholders occurred as part of the
review of the Nelson Regional Economic Development Agency and Tourism Nelson
Tasman Limited, leading to the establishment of the NRDA.
9.2 The specific recommendations in this report have not
been consulted on.
10. Inclusion
of Māori in the decision making process
10.1 Māori have not been specifically consulted with
regards to the recommendations contained in this report.
11. Conclusion
11.1 It
is recommended that Council agree that the Interview Panel proceed with
conducting interviews for potential Board Members for the Nelson Regional
Development Agency without Richard Stone.
Clare
Hadley
Chief
Executive
Attachments
Nil
