Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 31 March 2016, commencing at 9.03am
Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, R Copeland, M Lawrey (Deputy Chairperson), G Noonan and T Skinner
In Attendance: Councillors B McGurk and P Matheson, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Manager Communications and Acting Manager Libraries and Heritage Facilities (P Shattock), Senior Asset Engineer – Transport and Roading (R Palmer), Engineering Adviser (S McAuley), Administration Adviser (G Brown), and Nelson Youth Councillors (H Goldthorpe and F Sawyer)
Apology: Councillor L Acland
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Resolved WI/2016/017 THAT an apology be received and accepted from Councillor Acland. |
2. Confirmation of Order of Business
The Chairperson advised that since the agenda had been distributed there were three additional public forum presentations.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Pip Rene, Stephen Morris and Ben Jurgesen, from the Nelson Farmers Market.
Pip Rene, Stephen Morris and Ben Jurgensen spoke about a proposal to relocate the larger stalls from the Nelson Farmers Market to a new location.
Ben Jurgensen spoke to a handout (A1521588) and gave a PowerPoint presentation (A1525271).
In response to questions, Mr Morris said that due to health and safety issues and time constraints, he believed stall holders would relocate to another location in the future. He added that any area central to the town centre would be considered.
Ms Rene referred to the importance of health and safety and said a traffic management plan could be compiled by the speakers if required.
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1 A1521588 - Farmers Market Handout 2 A1525271 - Farmers Market Presentation |
4.2 Jana Henare
Ms Henare spoke about the resurfacing on Toi Toi Street.
In response to questions, Ms Henare said the resurfacing on Toi Toi Street was completed in January 2016 and complaints were given to Council in relation to the poor condition of the resurfacing works. She added that temporary measures had been taken but the issues had occurred again.
In response to a further question, Ms Henare said that she was told by Council that the level of resurfacing was a financial decision in that no further work would be conducted at this area.
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1 A1525685 - Jana Henare Presentation |
4.3 Colin Bott, from the Nelson Farmers Market
Mr Bott spoke about the philosophy and purpose of the Nelson Farmers Market.
Mr Bott advised that the Farmers Market was a cooperative society therefore all funds went to the stallholders. He said there were limitations in using Morrison Square for the Farmers Market.
In response to questions, Mr Bott said that stallholders needed to produce 70% of what they sold and that the market closed at 3.30pm, however stallholders did not need to vacate until 4.30pm. He added that to have another farmers market on a Wednesday would negatively impact the Morrison Square Farmers Market.
In response to a question, Mr Bott said that he was satisfied that the Farmers Market was held in a safe environment.
In response to further questions, Mr Bott said that if given the choice stallholders would prefer to hold the Farmers Market at Buxton carpark. He added that the Farmers Market needed to be about local and organic produce.
Mr Bott said that if stallholders wanted to grow in size then they could consider retail space.
4.4 Ken Beckett
Mr Beckett spoke about item 9 of the agenda, Waimea Road Issues and Opportunities report.
In response to questions, Mr Beckett said that he believed embarking on projects on Waimea Road was irresponsible until a decision was made by the New Zealand Transport Agency regarding the Nelson Southern Link investigation. He added that option 1 of the report should be the preferred option.
5.1 25 February 2016
Document number M1725, agenda pages 7 - 14 refer.
A spelling error was highlighted under ‘Apologies’ and it was suggested the wording be changed in the second paragraph of item 10, Asset Management Planning Updates for Utilities Asset Management Plan 2018-2028, dependent on whether it was an officer or an elected member who made the statement.
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Resolved WI/2016/018 THAT the amended minutes of the meeting of the Works and Infrastructure Committee, held on 25 February 2016, be confirmed as a true and correct record. |
6. Status Report - Works and Infrastructure Committee - 31 March 2016
Document number R5652, agenda pages 15 - 19 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report and responded to questions.
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Resolved WI/2016/019 THAT the Status Report Works and Infrastructure Committee 31 March 2016 (R5652) and its attachment (A1150321) be received. |
The Chairperson advised the Committee of a proposed workshop on Tuesday 19 April on the topic of Licences for Street Stalls and Outdoor Dining, including the moratorium on public parking spaces.
Transport and Roading
8. Asset Management Planning Update for Transport Asset Management Plans 2018 - 2028
Document number R5426, agenda pages 20 - 25 refer.
Senior Asset Engineer – Transport and Roading, Rhys Palmer, presented the report.
In response to a question, Mr Palmer advised that the reason for prioritising Atawhai study ahead of the Stoke study was due to the timing of the Nelson Plan. He added that the Stoke study related to the New Zealand Transport Agency (NZTA) Nelson Southern Link investigation and Council would be able to utilise the transportation model developed by NZTA for the Stoke study work.
In response to a further question regarding the need to consider options for governance as referred to in attachment one, Mr Palmer said that the Local Government Act 2002 required Council to review the cost effectiveness of the procurement of all services with respect to governance.
Attendance: Councillor Copeland left the meeting from 10.09am to 10.10am.
Mr Palmer clarified that the ‘One Road Network Classification’ was imposed by NZTA and would affect funding levels. He added that the key decision for Council was whether to accept the current levels of service or provide further local funding for each individual road classification.
It was highlighted that it would be beneficial to include in the review the updated travel delay data gathered from the NZTA Nelson Southern Link investigation model.
There was discussion about Atawhai activities in relation to transport problems and issues from landscape challenges as referenced in attachment one. It was suggested that the landscape issues were not complicated.
In response to a question in relation to paragraph 5.9 of the report, Mr Palmer informed the Committee the main change to the 2015 International Infrastructure Manual was that the Transport Asset Management Plan now required a strong strategic front end that outlined the key drivers.
There was a discussion about the costs of asphalt and non-asphalt (chip seal) surfaces. In response to a question, Mr Palmer said it would need to be considered how much funding NZTA would be willing to pay for One Road Network Classifications. It was agreed that this issue would be added to the review.
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Resolved WI/2016/020 THAT the report Asset Management Planning Update for Transport Asset Management Plans 2018 - 2028 (R5426) and its attachment (A1496710) be received; AND THAT the items raised with amendments to the schedule within report R5426 be noted for consideration when developing the Asset Management Plans 2018-2028. |
Attendance: The meeting adjourned for morning tea from 10.20am to 10.33am.
9. Waimea Road Issues and Opportunities
Document number R4960, agenda pages 26 - 41 refer.
Senior Asset Engineer – Transport and Roading, Rhys Palmer, and Engineering Adviser, Sue McAuley, presented the report.
It was noted that no assessments of any impact of the implementation of the Nelson Southern Link on the operation of Waimea Road had been undertaken as the NZTA consultation included the possibility of either no Southern Link road or three lanes on Waimea Road.
In response to question, Mr Palmer confirmed that three lanes had not been considered as part of the report but had come into focus after receipt of the NZTA Nelson Southern Link investigation consultation document.
There was a discussion regarding table 5.1 of the report, and Mr Palmer indicated that the opportunities listed in line three; construct bus stop lay by at Ulster Street, line four; provision of pedestrian/cycle refuges on Waimea Road between Tutuka Street and Boundary Road in conjunction with York Stream upgrade and line seven; highlight location of each end of Snow Hills walkway, could be progressed without any implications to the future layout of Waimea Road.
In response to questions, Mr Palmer advised that the refuge on Waimea Road associated with the York Stream upgrade would cost approximately $30,000 and would be funded from the minor improvements program. He added that the other issues listed in table 5.1 would be incorporated in other work streams.
There was general support for the opportunities listed in lines three, four and seven of table 5.1 to be progressed, with consultation on these options to be undertaken with those affected.
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Resolved WI/2016/021 THAT the report Waimea Road Issues and Opportunities (R4960) and its attachments (A1522595 and A1436204) be received; |
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Her Worship the Mayor, seconded by Councillor Noonan, moved: AND THAT opportunities three, four and seven in table 5.1 of report (R4960) are supported in principle; AND THAT officers initiate consultation on these opportunities and report feedback to a future meeting of Works and Infrastructure. A concern was raised that it would be beneficial to wait on the outcomes from the NZTA Nelson Southern Link investigation consultation. It was suggested that the only opportunities listed in lines four and seven should be progressed as the refuges on Waimea Road could be wasted work should the Southern Link progress. Councillor Barker, seconded by Councillor Skinner moved an amendment to the first clause. AND THAT opportunities three and seven in table 5.1 of report (R4960) are supported in principle; There was a discussion about opportunity 4 in that the provision of pedestrian/cycle refuges on Waimea Road would provide safety benefits and that the costs were modest. The motion was put and lost, and the meeting returned to consider the original motion.
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Resolved WI/2016/022 AND THAT opportunities three, four and seven in table 5.1 of report (R4960) are supported in principle; AND THAT officers initiate consultation on these opportunities and report feedback to a future meeting of Works and Infrastructure. |
10. Infrastructure Fees and Charges
Document number R4752, agenda pages 42 - 46 refer.
Manager Operations, Peter Anderson, presented the report.
In response to a question, Mr Anderson advised that no further analysis on fees and charges had been undertaken from last year, and that the increase only took into consideration the Consumer Price Index.
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Resolved WI/2016/023 THAT the report Infrastructure Fees and Charges (R4752) and its attachment (A1510346) be received; AND THAT the proposed charges as per attachment (A1510346) be approved effective 1 July 2016. |
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Resolved WI/2016/024 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 25 February 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Works and Infrastructure Committee - 31 March 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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3 |
Toi Toi Grove - Transport Connection
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.20am and resumed in public session at 12.18pm.
12. Re-admittance of the Public
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Resolved WI/2016/025 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 12.18pm.
Confirmed as a correct record of proceedings:
Chairperson
Date