Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 29 March 2016, commencing at 10.03am
Present: Her Worship the Mayor R Reese, Nelson City Councillors I Barker, R Copeland, K Fulton, M Lawrey, P Matheson (Deputy Mayor), B McGurk, G Noonan, T Skinner, and M Ward, His Worship the Mayor R Kempthorne (Chairperson), Tasman District Councillors M Boullir, B Dowler, B Greening, M Higgins, J Inglis, and Z Mirfin.
In Attendance: Tasman District Chief Executive (L McKenzie), Nelson City Council Chief Executive (C Hadley), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), and Administration Adviser (G Brown)
Apologies: Nelson City Councillors E Davy and P Rainey, and Tasman District Councillors S Bryant, P Canton, B Ensor, T King and T Norriss.
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Resolved JC/2016/001 THAT apologies be received and accepted from Nelson City Councillors Davy and Rainey, and Tasman District Councillors Bryant, Canton, Ensor, King and Norriss. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 3 November 2015
Document number M1570, agenda pages 6 - 10 refer.
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Resolved JC/2016/002 THAT the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 3 November 2015, be confirmed as a true and correct record. |
Attendance: Councillors Fulton and Skinner joined the meeting at 10.05am.
His Worship Mayor Kempthorne explained that Paul Steere, Rob Evans, Simon Orr of Nelson Airport Limited; Matt McDonald and Bronwyn Monopoli of Port Nelson Limited; and Lucinda Blackley-Jimson and Olivia Hall of Tasman Bays Heritage Trust, would be in attendance for Item 4, 5 and 6 respectively of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved JC/2016/003 THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Steere, Rob Evans, Simon Orr, Bronwyn Monopoli, Matthew McDonald, Olivia Hall and Lucinda Blackley-Jimson remain after the public has been excluded, for Items 4, 5 and 6 respectively of the Public Excluded agenda Six Monthly Presentations, as they have knowledge that will assist the Committee; AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Steere, Rob Evans, Simon Orr, Bronwyn Monopoli, Matthew McDonald, Olivia Hall and Lucinda Blackley-Jimson possess relates to the respective Council Controlled Trading Organisations. |
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His Worship Mayor Kempthorne advised that Matt Clarke of Nelson Airport Limited would also be in attendance for item 4 of the Public Excluded agenda therefore an additional resolution was required to be passed: |
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Resolved JC/2016/004 THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Matt Clarke remain after the public has been excluded, for Item 4 of the Public Excluded agenda Nelson Airport Limited Six Monthly Presentation, as he has knowledge that will assist the Committee; AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Matt Clarke possesses relates to the respective Council Controlled Trading Organisations. |
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Resolved JC/2016/005 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Committee Meeting - Public Excluded Minutes - 3 November 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Nelson Airport Limited 6 monthly presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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3 |
Port Nelson Limited 6 monthly presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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4 |
Tasman Bays Heritage Trust Presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
The meeting went into public excluded session at 10.05am and resumed in public session at 12.04pm.
7. Re-admittance of the Public
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Resolved JC/2016/006 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 12.04pm.
Confirmed as a correct record of proceedings:
Chairperson
Date