AGENDA

Ordinary meeting of the

 

Joint Committee of Tasman District and Nelson City Councils

 

 

Tuesday 29 March 2016
Commencing at 10.00am
Council Chamber

Civic House

110 Trafalgar Street, Nelson

Membership: Her Worship the Mayor Rachel Reese, Councillors Luke Acland, Ian Barker, Ruth Copeland, Eric Davy, Kate Fulton, Matt Lawrey, Brian McGurk, Paul Matheson (Deputy Mayor), Gaile Noonan, Pete Rainey, Tim Skinner, Mike Ward, His Worship the Mayor Richard Kempthorne (Chairperson), Councillors Martine Boullir, Stuart Bryant, Pete Canton, Barry Dowler, Judene Edgar, Brian Ensor, Mark Greening, Michael Higgins, Jack Inglis, Tim King (Deputy Mayor), Zane Mirfin, Trevor Norriss, and Paul Sangster

It is good practice for Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 

N-logotype-black-wideJoint Committee of Tasman District and Nelson City Councils

29 March 2016

 

 

Page No.

 

1.       Apologies

Nil

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1       3 November 2015                                                           6 - 10

Document number M1570

Recommendation

THAT the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 3 November 2015, be confirmed as a true and correct record.              

Public Excluded Business

6.       Exclusion of the Public

Recommendation

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Steere, Rob Evans, Simon Orr, Bronwyn Monopoli, Matthew McDonald, Olivia Hall and Lucinda Blackley-Jimson remain after the public has been excluded, for Items 4, 5 and 6 respectively of the Public Excluded agenda Six Monthly Presentations, as they have knowledge that will assist the Committee;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Steere, Rob Evans, Simon Orr, Bronwyn Monopoli, Matthew McDonald, Olivia Hall and Lucinda Blackley-Jimson possess relates to Council Controlled Trading Organisations.

Recommendation

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Committee Meeting – Public Excluded Minutes -  3 November 2015

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

2

Nelson Airport Limited 6 monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

3

Port Nelson Limited 6 monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

4

Tasman Bays Heritage Trust 6 monthly presentation

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

 

7.       Re-admittance of the public

Recommendation

THAT the public be re-admitted to the meeting.

 

 

 

 

  

 

Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 3 November 2015, commencing at 9.04am

 

Present:               Her Worship the Mayor R Reese (Chairperson), Nelson City Councillors Ian Barker, Ruth Copeland, Eric Davy, Matt Lawrey, Brian McGurk, Pete Rainey, Tim Skinner, and Mike Ward, His Worship the Mayor of Tasman Richard Kempthorne, Tasman District Councillors Stuart Bryant, Pete Canton, Barry Dowler, Brian Ensor, Mark Greening, Jack Inglis, Tim King (Deputy Mayor), and Zane Mirfin

In Attendance:     Tasman District Council Corporate Services Manager (M Drummond), Nelson City Council Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Manager Library and Heritage Facilities (I Littleworth), Manager Administration (P Langley), and Administration Adviser (E-J Ruthven)

Apologies:            Nelson City Councillors Paul Matheson (Deputy Mayor) and Gaile Noonan

                            Tasman District Councillors Martine Bouillir, Judene Edgar, Trevor Norriss, and Paul Sangster

 

 

1.       Apologies

Resolved JC/2015/001

THAT apologies be received and accepted from Nelson City Councillors Matheson and Noonan, and Tasman District Councillors Bouillir, Edgar, Norriss and Sangster.

Her Worship Mayor Reese/His Worship Mayor Kempthorne          Carried

 

2.       Confirmation of Order of Business

Her Worship Mayor Reese said there would be a public forum presentation from Councillor Barker.

3.       Interests

There were no updates to the Interests Register.  Her Worship Mayor Reese reminded councillors to declare interests in relation to each agenda item as they arose.

4.       Public Forum 

Councillor Barker acknowledged the recent success of the All Blacks at the Rugby World Cup 2015, and noted that several members of the team hailed from the Nelson and Tasman area.

Resolved JC/2015/002

THAT a message be sent to the All Blacks, congratulating them for their victory at Rugby World Cup 2015, and acknowledging members of the All Blacks team from the Nelson/Tasman area.

Barker/Dowler                                                                            Carried

 

5.       Confirmation of Minutes

5.1       3 March 2015

Document number M1549, agenda pages 6 - 9 refer.

Resolved JC/2015/003

THAT the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on  3 March 2015, be confirmed as a true and correct record.

Her Worship Mayor Reese/His Worship Mayor Kempthorne          Carried

             

6.       Exclusion of the Public

Her Worship Mayor Reese explained that Olivia Hall of Tasman Bays Heritage Trust, Bronwyn Monopoli and Matthew McDonald of Port Nelson Limited, and Paul Steere, Rob Evans and Simon Orr of Nelson Airport Limited, would be in attendance for Items 4, 5 and 6 respectively of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved JC/2015/004

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Olivia Hall, Bronwyn Monopoli, Matthew McDonald, Paul Steere, Rob Evans and Simon Orr remain after the public has been excluded, for Items 4,5 and 6 respectively of the Public Excluded agenda Presentations, as they have knowledge that will assist the Council;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Olivia Hall, Bronwyn Monopoli, Matthew McDonald, Paul Steere, Rob Evans and Simon Orr possess relates to Council Controlled Organisations and Council Controlled Trading Organisations.

Davy/Dowler                                                                               Carried

Resolved JC/2015/005

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Davy/Dowler                                                                               Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Committee Meeting - Public Excluded Minutes - 3 March 2015

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·      Section 7(2)(b)

To protect information that may disclose a trade secret or the commercial position of a person

·      Section 7(2)(h)

To carry out commercial activities

·       Section 7(2)(i)

To carry out negotiations

2

Tasman Bays Heritage Trust Presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

3

Port Nelson Ltd Presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

4

Nelson Airport Ltd Presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

5

Joint Council Controlled Organisations - matters for the Statements of Expectations (Port, Airport, TBHT)

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 9.09am and resumed in public session at 10.51am, during which time Councillor Mirfin joined the meeting. 

7.       Re-admittance of the Public

Resolved JC/2015/006

THAT the public be re-admitted to the meeting.

 

Her Worship Mayor Reese/His Worship Mayor Kempthorne          Carried

 

 

There being no further business the meeting ended at 10.51am.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                        Date