AGENDA
Ordinary meeting of the
Community Services Committee
Tuesday 1 March 2016
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Pete Rainey (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Ruth Copeland, Matt Lawrey, Paul Matheson, Gaile Noonan (Deputy Chairperson), Tim Skinner and Mike Ward
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee (SO 3.14.1)
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Community Services Committee
1 March 2016
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
4.1 Hugh Briggs - Melrose House Society 8 - 13
Document number M1568
Recommendation
THAT the minutes of the meeting of the Community Services Committee, held on 3 November 2015, be confirmed as a true and correct record.
6. Status Report - Community Services Committee - 1 March 2016 21 - 23
Document number R5533
Recommendation
THAT the Status Report Community Services Committee 1 March 2016 (R5533) and its attachment (A1157454) be received.
Recreation and Leisure
8. Asset Management Planning Updates for Property and Facilities Asset Management Plan 2018-2028 24 - 31
Document number R4709
Recommendation
THAT the report Asset Management Planning Updates for Property and Facilities Asset Management Plan 2018-2028 (R4709) and its attachment (A1489927) be received and updates noted.
Cemeteries and Crematoria
9. Marsden Valley Cemetery - Request for Dedicated Burial Plots 32 - 37
Document number R5521
Recommendation
THAT the report Marsden Valley Cemetery - Request for Dedicated Burial Plots (R5521) and its attachments (A1485598 and A1485622) be received.
Recommendation to Council
THAT within the Marsden Valley cemetery, 100 plots be allocated as Catholic burial plots and 30 plots be allocated as Muslim burial plots, as shown on the indicative map attached as Appendix 2 (A1485622).
Marina
10. Nelson Marina Strategy 38 - 103
Document number R5566
Recommendation
THAT the report Nelson Marina Strategy (R5566) and its attachment (A1498122) be received.
Recommendation to Council
THAT the draft Nelson Marina Strategy (A1498122) be received;
AND THAT fees and charges at the Marina be increased as from 1 July 2016 as per the Consumer Price Index;
AND THAT the Marina Development Levy be discontinued as from 1 July 2016;
AND THAT an unbudgeted amount of $30,000 be provided in the Marina Opex Account in 2015/16 to remedy existing health and safety risks;
AND THAT the draft Nelson Marina Strategy (A1498122) be work shopped with the Marina users and other key stakeholders and reported back to a future Community Services Committee prior to adoption.
11. Community Investment Funding Panel Minutes 104 - 113
Document number R5535
Recommendation
THAT the unconfirmed minutes of the Community Investment Funding Panel, held on 23 October 2015, be received.
Public Excluded Business
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded - 3 November 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Chairperson's Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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3 |
Public Excluded Status Report - Community Services Committee- 1 March 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Crematorium Delivery Review
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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5 |
Hardstand Akersten Street - Management Options
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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6 |
Community Leases - Omnibus Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
13. Re-admittance of the public
Recommendation
THAT the public be re-admitted to the meeting.
Note:
· Youth Councillors Taylah Shukar and Jenna Stallard will be in attendance at this meeting. (delete as appropriate)
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Community Services Committee 1 March 2016 |
REPORT R5527
Hugh Briggs - Melrose House Society
Hugh Briggs, Chair of Melrose House Society, will speak about the Society’s plans for Melrose House.
Attached is information provided by the Melrose House Society for your information.
Ruth Killman
Administration Assistant
Attachments
Attachment 1: A1504455 - Public Forum - Hugh Briggs, Melrose House Society,
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 3 November 2015, commencing at 1.03pm
Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillors R Copeland, M Lawrey, T Skinner and M Ward
In Attendance: Councillors I Barker and B McGurk, Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Manager Administration (P Langley), Administration Adviser (S McLean), and Nelson Youth Councillors (T Shuker and K Phipps)
Apologies: Councillors P Matheson and G Noonan
1. Apologies
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Resolved CS/2015/065 THAT apologies be received and accepted from Councillors Noonan and Matheson. Ward/Skinner Carried |
2. Confirmation of Order of Business
The Chairperson noted the meeting would be recorded for live-streaming to Council’s YouTube channel.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 24 September 2015
Document number M1496, agenda pages 8 - 18 refer.
A correction was requested to page 9 of the minutes, replacing ‘would be attending’ with ‘may be attending’ in paragraph three.
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Resolved CS/2015/066 THAT the amended minutes of the meeting of the Community Services Committee, held on 24 September 2015, be confirmed as a true and correct record. Lawrey/Ward Carried |
6. Status Report - Community Services Committee - 3 November 2015
Document number R5075, agenda pages 19 - 21 refer.
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Resolved CS/2015/067 THAT the Status Report Community Services Committee 3 November 2015 (R5075) and its attachment (A1157454) be received. Lawrey/Ward Carried |
7. Chairperson's Report
The Chairperson congratulated Council officers on the success of the Arts Festival.
Arts, Festivals and Events
8. Heritage Activity Management Plan 2015-25
Document number R4449, agenda pages 22 - 84 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
In response to questions, Manager Library and Heritage Facilities, Ian Littleworth, advised the process had commenced for the review of staffing costs in heritage facilities.
Mr Littleworth said Council was hopeful to have Isel House open four days per week and this took priority over development of a strategic business plan.
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Resolved CS/2015/068 THAT the report Heritage Activity Management Plan 2015-25 (R4449) and its attachments (A372602 and A1446536) be received. Rainey/Copeland Carried |
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Recommendation to Council CS/2015/069 THAT the Heritage Activity Management Plan 2015-2025 (A372602), amended to reflect the Long Term Plan 2015-25, be adopted. Copeland/Ward Carried |
Recreation and Leisure
9. Parks and Reserves Asset Management Plan 2015-25
Document number R4643, agenda pages 85 - 273 refer.
Parks and Facilities Asset Planner, Andrew Petheram, presented the report.
In response to a question, Mr Petheram advised that progress on new Lifesaving Clubrooms was with Tahunanui Beach Surf Lifesaving Club to make contact with Council. He said this project had been recognised in the Asset Management Plan (AMP) but no funding had been allocated.
In response to questions, Mr Petheram confirmed the AMP reflected the recent Active Travel and Pathway Based Recreation Policy. He said a shoreline management plan would be presented to councillors towards the end of this financial year.
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Resolved CS/2015/070 THAT the report Parks and Reserves Asset Management Plan 2015-25 (R4643) and its attachment (A1225419) be received. Lawrey/Ward Carried |
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Recommendation to Council CS/2015/071 THAT the Parks and Reserves Asset Management Plan 2015-25 (A1225419), amended to reflect the Long Term Plan 2015-25, be adopted. Rainey/Ward Carried |
10. Property and Facilities Asset Management Plan 2015-25
Document number R4278, agenda pages 274 - 276 refer.
Property and Facilities Asset Manager, Michael Homan, presented the report.
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Resolved CS/2015/072 THAT the report Property and Facilities Asset Management Plan 2015-25 (R4278) and its attachments (A1448982, A1448986) be received. Rainey/Ward Carried |
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Recommendation to Council CS/2015/073 THAT the Property and Facilities Asset Management Plan 2015-25 (A1448986), amended to reflect the Long Term Plan 2015-2025, be adopted. Rainey/Skinner Carried |
Community Development
11. Community Partnerships Activity Management Plan 2015-25
Document number R4447, agenda pages 277 - 299 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
The Chairperson asked that officers consider how Activity and Asset Management Plans reference crossovers between plans in future.
In response to a question, Ms Hermsen said only minor changes had been made to city safety initiatives in the last few years. She confirmed the Ministry of Justice funding in this area had ceased and the Council budget in this area remained unchanged.
Feedback on the success of the CCTV cameras was requested.
It was noted there was discrepancy in plans regarding demographic projections and this would be addressed by officers.
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Resolved CS/2015/074 THAT the report Community Partnerships Activity Management Plan 2015-25 (R4447) and its attachments (A1236577 and A1437886) be received. Rainey/Copeland Carried |
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Recommendation to Council CS/2015/075 THAT the Community Partnerships Activity Management Plan 2015-2025 (A1236577), amended to reflect the Long Term Plan 2015-25, be adopted. Ward/Skinner Carried |
REPORTS FROM COMMITTEES
12. Nelson Youth Council - Update
Nelson Youth Councillor, Keegan Phipps, spoke about his involvement in the Active Travel and Pathway Based Recreation Policy. He highlighted that the development of a route through Tahunanui and on to the city centre was of interest to youth.
Mr Phipps spoke about a recent meeting with the Youth Health Alliance regarding methods for obtaining feedback from youth. He said the Masked Parade had been a success.
Nelson Youth Councillor, Taylah Shuker, spoke about planning and recruitment for youth in emergency services and the induction for the 2016 Youth Council.
The Youth Councillors thanked Council and the Committee for the continued support for Nelson Youth Council.
The Committee congratulated Mr Phipps on his Youth Member of Parliament position.
13. Nelson Youth Council - 18 September 2015
Document number M1466, agenda pages 300 - 307 refer.
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Resolved CS/2015/076 THAT the minutes of a meeting of the Nelson Youth Council, held on 18 September 2015, be received. Rainey/Lawrey Carried |
14. Exclusion of the Public
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Resolved CS/2015/077 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Rainey/Skinner Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting Minutes - Public Excluded - 24 September 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(b)(i) To protect information where the making available of the information would disclose a trade secret. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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2 |
Status Report - Community Services Committee - 3 November 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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3 |
Community Leases - Omnibus Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.42pm and resumed in public session at 2.33pm, during which time Councillor Copeland left the meeting.
15. Re-admittance of the Public
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Resolved CS/2015/078 THAT the public be re-admitted to the meeting. Ward/Skinner Carried |
There being no further business the meeting ended at 2.33pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
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Community Services Committee 1 March 2016 |
REPORT R5533
Status Report - Community Services Committee - 1 March 2016
1. Purpose of Report
1.1 To provide an update on the status of actions requested and pending.
2. Recommendation
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THAT the Status Report Community Services Committee 1 March 2016 (R5533) and its attachment (A1157454) be received. |
Gayle Brown
Administration Adviser
Attachments
Attachment 1: A1157454 - Community Services Committee Status Report 1MAR2016
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Community Services Committee 1 March 2016 |
REPORT R4709
Asset Management Planning Updates for Property and Facilities Asset Management Plan 2018-2028
1. Purpose of Report
1.1 To inform Council of significant new items that will be considered during development of the Asset Management Plans 2018-2028.
2. Delegations
2.1 The Community Services Committee has the responsibility to review policies and strategies relating to its areas of responsibility, including provision, operation, and maintenance of recreation and leisure facilities and services.
3. Recommendation
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THAT the report Asset Management Planning Updates for Property and Facilities Asset Management Plan 2018-2028 (R4709) and its attachment (A1489927) be received and updates noted. |
4. Background
4.1 The Asset Management Plans (AMPs) are one enabler of sound asset management. They describe agreed management practices, asset management strategies, projects, and operational activities required to meet expected levels of service and mitigate risks.
4.2 AMPs are key documents in showing how the organisation intends to manage its asset base and includes a long term plan for ensuring levels of service are met in the most cost-effective manner.
4.3 Council adopted the Property and Facilities Asset Management Plans 2015-2025 on 19 November 2015. These plans are continuously referenced and reviewed to ensure they make adequate provision for the ongoing function of core Council assets and also recognise the issues the community may face into the future.
4.4 Implementation of the 2015 AMPs is underway – scheduled projects have commenced and asset management improvement actions are in progress.
4.5 Asset management is a continuous process and, as internal and external factors change, must consider implications on asset management objectives and practices.
5. Discussion
General
5.1 This report summarises new significant issues and risks that have arisen since adoption of the 2015-2025 AMPs and which are expected to feature in the Asset Management Plans 2018-2028.
5.2 Issues that arise from changes in legislation, customer expectations, and environmental factors or are uncovered during planned studies and investigations or ongoing operations are collected and assessed.
5.3 Council’s Operations, Capital Projects and Asset Management Teams are co-located and frequently discuss issues and share information freely. Cross-council communications are also maintained to ensure all key stakeholders are included in this sharing of knowledge.
5.4 Several recent initiatives have strengthened this relationship by driving a common understanding of practices, clarifying responsibilities and formalising aspects of lifecycle asset management activities across the Infrastructure Group.
5.5 Operational staff and Asset Managers contribute to asset planning and risk management through frequent asset performance meetings and their contribution to a shared asset improvement register of problems and opportunities. Items are discussed and actions agreed (e.g. recommendation for Annual Plan, for consideration in next AMP, etc).
5.6 A process for organisational business cases has also been established and will enable decision making for capital projects. Organisational business cases will support funding requests in the next round of AMPs.
5.7 Joint training and development opportunities have also been completed, including review of: the asset management lifecycle (to include asset management planning and AMPs), project management practices, and operational, maintenance vs. renewal activities.
5.8 Discussions have also taken place on means to improve use of asset management information systems to enable improvements to overall efficiency and effectiveness.
5.9 Additional improvements are planned including an update to the AMP format to drive consistency and ensure content is fit for the audience; a review of the risk management framework against organisational standards; and consideration on how to incorporate the changes raised in the 2015 International Infrastructure Management Manual and the new ISO 55000 standards for asset management.
5.10 Attachment 1 is a summary of the significant issues or risks that will need to be considered when preparing the 2018-2028 AMPs. Issues noted will require further investigation and analysis before detailed implications can be outlined.
6. Alignment with relevant Council policy
6.1 Asset Management Plans are intended to support Council’s purpose under section 10(1(b)) of the Local Government Act 2002.
6.2 Nelson 2060 will continue to be taken into account in the preparation of future plans.
7. Assessment of Significance against the Council’s Significance and Engagement Policy
7.1 This is not a significant decision in terms of Council’s Significance and Engagement Policy.
8. Consultation
8.1 No consultation has been undertaken at this stage. Consultation will be via the Long Term Plan 2018-2028.
9. Inclusion of Māori in the decision making process
9.1 No consultation has been undertaken with Māori. Consultation will be via the Long Term Plan 2018-2028.
Don Bartkowiak
Asset Analyst
Attachments
Attachment 1: A1489927 - Asset planning updates for 2018 AMP - Facilities
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Community Services Committee 1 March 2016 |
REPORT R5521
Marsden Valley Cemetery - Request for Dedicated Burial Plots
1. Purpose of Report
1.1 To consider requests from the Catholic Parish of St Mary’s and St Francis of Assisi and the Nelson Muslim Community to allocate burial plots at Marsden Valley Cemetery for their people
2. Delegations
2.1 The Community Services Committee is delegated the responsibility for the provision and operation of cemeteries and crematoria. Should the decision involve additional funding not included in the Council’s Long Term Plan then a decision of Council is required.
3. Recommendation
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THAT the report Marsden Valley Cemetery - Request for Dedicated Burial Plots (R5521) and its attachments (A1485598 and A1485622) be received. |
Recommendation to Council
4. Background
St Mary’s and St Francis of Assisi parishes
4.1 St Mary’s and St Francis of Assisi parishes have requested that an area at Marsden Valley Cemetery be allocated for consecration and sole use by the Catholic Community.
4.2 In the past burial plots have been allocated at Nelson’s cemeteries on the basis of religious denomination. Wakapuaka Cemetery had areas allocated to Anglican, Baptist, Roman Catholic, Hebrew, Presbyterian, Wesleyan and to children and to the Returned Services Association. Marsden Cemetery, developed in 1956, allocated plots to Catholic, to children and to the RSA.
4.3 These days people generally no longer request burial in a segregated block. Many Catholics now choose the ‘General’ section including cremation plots. In the past year four new graves were used and fourteen second interments made in the Catholic section of Marsden Valley. There is still an area remaining in the ‘Hebrew’ section of Wakapuaka Cemetery and a small area in the ‘Catholic’ section at Marsden Valley.
Muslim Community
4.4 Similarly the Muslim Community has requested that an area at Marsden Valley Cemetery be allocated for sole use by Muslims.
4.5 Areas have not previously been allocated to Muslims in Nelson. The Fairhall Cemetery in Blenheim has recently set aside an area for Muslims but the Nelson Muslim Community prefers a cemetery closer to home given that their religion requires burial within twenty four hours of death.
4.6 Muslim burials differ from other burials in that the direction of the grave, depth, width and body placement are specified. These requirements can be met at Marsden Valley.
5. Discussion
Cemetery Development
5.1 A new area (refer to Appendix 1) was levelled and grassed in 2003. Future funding will be considered through the Long Term Plan 2018-28 to complete this area, providing hearse access and installing drainage. This would provide a total of approximately 1,000 plots, sufficient to last for more than ten years.
5.2 A recent investigation has identified sections that are free draining and available for burials immediately (refer to Appendix 2). The remaining area could be upgraded at a later time including access and drainage at an estimated cost of $600,000.
Other Cemeteries
5.3 Dunedin, Christchurch, Wellington, Marlborough and Auckland Councils have been contacted and all provide segregated burial sites for various groups. Auckland advises that although they provide a Muslim area they address a wide range of other cultural requests by allowing certain activities such as decorations or providing multiple ashes plots for family or group interments rather than allocating specific cultural areas.
Disadvantages
5.4 There are some minor disadvantages in providing segregated areas. A larger more diverse operating cemetery takes longer to fill resulting in the development of new blocks occurring sooner. The Wakapuaka Cemetery, for example, largely full since the 1970s, still has a number of unused graves in the Hebrew section.
6. Options
6.1 The two requests, Muslim and Catholic, are similar and it is appropriate to consider them together.
6.1.1 Option 1
Decline both requests and advise the applicants that the general burial site will provide graves for all, regardless of religious or cultural beliefs.
6.1.2 Option 2
Consider funding through the Long Term Plan 2018-28 to complete the newly developed but uncompleted block. This includes drainage and hearse access at an estimated cost of $600,000.
Wait until this new block is completed before allocating space for the Catholic Church, the Muslim community and the Returned Services Association.
6.1.3 Option 3
Provide immediate separate space in two suitable areas of the new block. This does not entail additional expense, will not prevent the proposed work from being undertaken and is the option recommended by officers
7. Alignment with relevant Council policy
7.1 This recommendation is consistent with the Nelson City Council Long Term Plan 2015-25 Community Outcomes ‘Our communities have opportunities to celebrate and explore their heritage, identity and creativity’.
7.2 This recommendation is not inconsistent with previous Council decisions.
7.3 This recommendation can be accommodated within the existing cemetery layout and does not require additional funding. When the Council decides to proceed with the next stage of development then that would cost approximately $600,000 for drainage and hearse access.
8. Assessment of Significance against the Council’s Significance and Engagement Policy
8.1 This decision is not significant under the Council’s Significance and Engagement Policy
9. Consultation
9.1 This matter has not been consulted with other religious or cultural groups, or the wider community.
9.2 Consultation on the future long term provision of segregated sites will occur through the Long Term Plan 2018-28 when funding to complete the new block is considered.
10. Inclusion of Māori in the decision making process
10.1 Maori have not been considered in this recommendation but will be consulted with in the future development and allocation of the new area through the Long Term Plan process.
11. Conclusion
11.1 It is likely that this recommendation will result in further requests from other religious or cultural groups. Additional segregated areas could not be provided until further drainage work is undertaken.
11.2 The Community Outcomes expressed in the Council’s Long Term Plan 2015-25 recognise cultural diversity and the current applications can be addressed within the available burial ground.
11.3 It is therefore recommended that these requests from the Catholic Parish and the Nelson Muslim Community be accommodated.
Andrew Petheram
Parks and Facilities Asset Planner
Attachments
Attachment 1: A1485598 - Marsden Valley Cemetery
Attachment 2: A1485622 - Marsden Valley Cemetery
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Community Services Committee 1 March 2016 |
REPORT R5566
Nelson Marina Strategy
1. Purpose of Report
1.1 To consider and adopt the Nelson Marina Strategy.
2. Delegations
2.1 The provision and operation of the Marina and Marina activities is within the area of responsibility of the Community Services Committee.
3. Recommendation
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THAT the report Nelson Marina Strategy (R5566) and its attachment (A1498122) be received. |
Recommendation to Council
4. Background
4.1 The Long Term Plan 2015-25 included provision for a Marina Strategy to address a number of outstanding issues including the appropriateness of a development levy, the level of any increase to fees and charges and future development.
4.2 A Council workshop on 29 October 2015 considered a Stakeholder Summary resulting from the findings of the consultation process. Feedback and guidance was sought from Councillors on their perspectives on a preferred option.
4.3 A draft document was produced for the Council workshop on 8 December 2015. The consultant, SLR Consulting, was asked to prepare the final draft document.
4.4 The final draft document, taking into account feedback from the workshop, has been received and is attached to this report for consideration and adoption.
5. Discussion
5.1 The Strategy recommends a number of key actions, some of which could be implemented in the short term with the provision of appropriate funding. Others require further discussion with the Marina users and other key stakeholders. It is proposed to discuss the recommended actions with stakeholders prior to the final adoption of the strategy.
6. Urgent Actions
6.1 Some actions identified were to remedy existing health and safety risks. These have been prioritised for action in the current financial year and approval is sought for an unbudgeted amount of $30,000 opex to allow this work to be carried out immediately.
6.1.1 Improve visibility on the water access lanes by moving obscuring boats
6.1.2 Direct small craft safely from the ramp to the main channel
6.1.3 Signage on safety and safety etiquette
6.1.4 Install safety ladders on each pontoon
7. Short Term Key Actions
7.1 The Strategy includes the following short term key actions (1 to 2 years).
7.2 Focus on visitors – Change policy and operational management to focus the Marina on visitor attraction to a greater degree.
7.3 Clean water – Enforce management practices eg by preventing sewage discharge or prohibiting non-contained hull cleaning, to improve water quality.
7.4 Clean marina – Join the industry-led ‘Clean Marina’ programme to help protect our coastal and inland water quality.
7.5 New developments – New boat launch pontoon; access to re-fuelling.
7.6 Fees – Fees need to remain at a level that attract visitors, with further discounts for maintenance focussed visitors and an appropriate increase for live-aboards to cover the true costs of their activity.
7.7 Development levy – Development levy to be abolished.
7.8 Sea Sport facility – Design, planning and development of a Sea Sport facility.
7.9 Once further discussions have occurred with stakeholders, officers will develop cost estimates for the short term key actions and report back to a future Community Services Committee prior to adoption. Some items may be added to the 2016/17 work programme (dependant on resource and funding availability). Others can be considered during the Annual Plan 2017/18 development.
8. Longer Term Key Actions
8.1 The Strategy includes the following longer term key actions (3 to 10 years). Funding for these can be considered during development of the Long Term Plan 2018-28.
8.2 Electrical facilities - Upgrade to 3-phase and Wi-Fi.
8.3 Dredging – To cater for larger visiting vessels.
8.4 Dry stack – Development of a dry stack to reduce congestion at the ramp.
8.5 Planning – Develop a Business Case for The Boat Hub area that investigates build, own and management options.
8.6 Development – Test the market to ascertain interest in a partnership for the development of The Boat Hub.
8.7 Capacity – Review growth and utilisation to assess the need to identify options for development.
9. Alignment with relevant Council policy
9.1 This recommendation is not inconsistent with any previous Council decisions.
9.2 Apart from the provision of $600,000 towards the development of a combined sea sports facility, implementation of other aspects of the Marina Strategy have not been provided for in the Long Term Plan.
9.3 The recommendation to adopt the Marina Strategy moves towards the Council’s goal of ‘Our economy thrives and contributes to a vibrant and sustainable Nelson’. It supports the Community Outcomes ‘Our region is supported by an innovative and sustainable economy’ and ‘ Our communities have access to a range of social, educational and recreational facilities and activities’
10. Assessment of Significance against the Council’s Significance and Engagement Policy
10.1 Adoption of the Marina Strategy and implementation of its recommended actions is not significant under the Council’s Significance and Engagement Policy.
11. Consultation
11.1 The preparation of the Marina Strategy was consulted extensively with the users of the Marina and other key stakeholders.
11.2 A medium level of consultation on the strategy’s adoption is required due to the high level of interest in the marina and its operation from users.
12. Inclusion of Māori in the decision making process
12.1 Local Iwi were invited to provide input to the consultant SLR.
13. Conclusion
13.1 Council approved the development of a Marina strategy.
13.2 The draft document has been work shopped and the final draft strategy is complete.
13.3 Officers recommend that from 1 July 2016 fees and charges be increased as per the Consumer Price Index.
13.4 Officers recommend that the development levy be discontinued as from 1 July 2016.
13.5 Officers further recommend that the Marina Strategy is work shopped with the Marina users and other key stakeholders and reported back to a future Community Services Committee prior to adoption.
13.6 The report shall include an implementation policy along with indicative costs and a timeline to inform an implementation programme.
Andrew Petheram
Parks and Facilities Asset Planner
Attachments
Attachment 1: A1498122 - Draft Nelson Marina Strategy
