AGENDA
Ordinary meeting of the
Commercial Subcommittee
Thursday 31 March 2016
Commencing at the conclusion of Audit, Risk and Finance Subcommittee
Ruma Mārama, Floor 2A
Civic House
110 Trafalgar Street, Nelson
Membership: Mr John Murray (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Luke Acland and Gaile Noonan, and Mr John Peters
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee (SO 3.14.1)
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Commercial Subcommittee
31 March 2016
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M1527
Recommendation
THAT the minutes of the meeting of the Commercial Subcommittee, held on 14 October 2015, be confirmed as a true and correct record.
5.2 Extraordinary Meeting - 24 December 2015 9 - 11
Document number M1664
Recommendation
THAT the minutes of the extraordinary meeting of the Commercial Subcommittee, held on 24 December 2015, be confirmed as a true and correct record.
Public Excluded Business
Recommendation
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 14 October 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage. · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.
|
|
2 |
Extraordinary Commercial Subcommittee Meeting - Public Excluded Minutes - 24 December 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.
|
|
3 |
Forestry
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
8. Re-admittance of the public
Recommendation
THAT the public be re-admitted to the meeting.
Minutes of a meeting of the Commercial Subcommittee
Held in Ruma Mārama, Level 2A, Civic House, 110 Trafalgar Street, Nelson
On Wednesday 14 October 2015, commencing at 9.04am
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland and G Noonan, and Mr J Peters
In Attendance: Councillors B McGurk, I Barker, and P Matheson, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), and Administration Adviser (G Brown)
Apology: Councillor Noonan for lateness
1. Apology
|
Resolved COM/2015/021 THAT an apology be received and accepted from Councillor Noonan for lateness. Murray/Acland Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 10 September 2015
Document number M1460, agenda pages 5 - 7 refer.
Attendance: Councillor Noonan joined the meeting at 9.06am.
|
Resolved COM/2015/022 THAT the minutes of the meeting of the Commercial Subcommittee, held on 10 September 2015, be confirmed as a true and correct record. Noonan/Murray Carried |
6. Chairperson's Report
There was no Chairperson’s Report.
|
Resolved COM/2015/023 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Noonan/Acland Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Commercial Subcommittee Meeting Minutes- Public Excluded - 10 September 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
|
2 |
Property Asset Review - Three Precincts Workshop Terms of Reference
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage |
|
3 |
Stoke Strategic Land Purchase
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
The meeting went into public excluded session at 9.07am and resumed in public session at 9.36am.
8. Re-admittance of the Public
|
Resolved COM/2015/024 THAT the public be re-admitted to the meeting. Acland/Peters Carried |
There being no further business the meeting ended at 9.36pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of an extraordinary meeting of the Commercial Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 24 December 2015, commencing at 9.00am
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese and Councillor G Noonan
In Attendance: Councillors I Barker, E Davy, K Fulton, P Matheson, B McGurk, M Ward and T Skinner, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Manager Communications (P Shattock), and Administration Adviser (G Brown)
Apologies: Councillor L Acland and Mr J Peters
1. Apologies
|
Resolved COM/2015/029 THAT apologies be received and accepted from Councillor Acland, and Mr Peters. Her Worship the Mayor/Noonan Carried |
2. Confirmation of Order of Business
The Chairperson advised the amplifier for the microphones was being serviced, therefore there would be no live streaming of meetings today.
He advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1 Tenancy options for CBD Building
Late item memo M1663 refers.
|
Resolved COM/2015/030 THAT the public excluded item Tenancy Options for CBD Building be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. Noonan/Her Worship the Mayor Carried |
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion of the Public
|
Resolved COM/2015/031 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Noonan Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Tenancy options for CBD Building
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 9.02am and resumed in public session at 9.37am.
6. Re-admittance of the Public
|
Resolved COM/2015/032 THAT the public be re-admitted to the meeting. Her Worship the Mayor/Noonan Carried |
There being no further business the meeting ended at 9.37am.
Confirmed as a correct record of proceedings:
Chairperson
Date
