Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 25 February 2016, commencing at 9.00am
Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, L Acland, R Copeland, M Lawrey (Deputy Chairperson), G Noonan and T Skinner
In Attendance: Councillor B McGurk, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Manager Communications (P Shattock), Manager Capital Projects (S Davies), Team Leader Engineer (D Light), Administration Adviser (S Burgess), and Nelson Youth Councillors (D Leaper and S McIlroy)
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Day's Track Group
Kelly Atkinson of Day’s Track Group gave a PowerPoint presentation (A1512126). Ms Atkinson spoke about the background of the Day’s Track slip, the current temporary infrastructure, the health and safety risk of the slip, and the frustrations that residents had faced. She advised the Group sought Council’s attention and support for the remediation and restoration of Day’s Track and associated infrastructure.
Shona Nelson spoke about the options in the related officer’s report on the agenda for the meeting. She raised concerns that the proposed gravel track would be unsafe, could require a higher level of maintenance and did not match the rest of Day’s Track. Ms Nelson advised that Day’s Track Group was in support of Option 3 in the report, a concrete track, and highlighted the relatively minor difference in cost between the gravel and concrete options.
In response to a question, Ms Atkinson advised the Group was aware of the Tahunanui slump zone, but still felt a concrete walkway would be safer for the diverse range of users of Day’s Track.
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1 A1512126 - Presentation from Days Track Group |
4.2 Colin Ratcliffe
Mr Ratcliffe raised concerns about the proposed recycling wheelie bins. He suggested there would be residents who would have difficulty using these due to limited space, steep driveways, or living in upstairs apartments. Mr Ratcliffe also suggested the collection of wheelie bins would take much longer than the current collection system and therefore cost more to operate. He added that people may abuse the intent of the bins by putting non-recyclable material in them.
5.1 26 November 2015
Document number M1622, agenda pages 9 - 17 refer.
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Resolved WI/2016/001 THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 26 November 2015, be confirmed as a true and correct record. |
6. Status Report - Works and Infrastructure Committee - 25 February 2016
Document number R5517, agenda pages 18 - 21 refer.
In response to questions, Group Manager Infrastructure, Alec Louverdis, provided further detail about Fiddle Lane and the Policy of Licenses for Footpath and Outdoor Dining.
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Resolved WI/2016/002 THAT the Status Report Works and Infrastructure Committee 25 February 2016 (R5517) and its attachment (A1150321) be received. |
There was no Chairperson’s Report.
8. Terms of Reference - Main Road Stoke Speed Limit Change - Public feedback
Document number R5201, agenda pages 22 - 25 refer.
Asset Engineer - Transport, Chris Pawson, presented the report
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Resolved WI/2016/003 THAT the report Terms of Reference - Main Road Stoke Speed Limit Change - Public feedback (R5201) and its attachment (A1472228) be received; AND THAT the Terms of Reference in attachment 1 (A1472228) be adopted. |
Document number R4701, agenda pages 26 - 32 refer.
Team Leader Engineer, David Light, and Manager Capital Projects, Shane Davies, presented the report.
In response to questions, Mr Light advised officers were not concerned that minor flooding would wash away the gravel track, as the design would incorporate features for stormwater and drainage. He advised the gravel track was the most appropriate option given the section of Day’s Track was in the Tahunanui Slump zone, which meant that a concrete structure would be likely to crack.
In response to a question, Mr Davies assured councillors that the Day’s Track project had been prioritised appropriately in terms of health and safety risks.
During discussion, it was noted that whichever method of reinstatement was used for Day’s Track, Council would not be able to construct a track that would necessarily withstand extreme rainfall/slip events in future. Group Manager Infrastructure, Alec Louverdis, reiterated that the same risks would apply to both types of track construction in a significant weather event.
In response to questions, Mr Louverdis advised that the movement of the Tahunanui slump was a known issue. He also advised it was possible, with no adverse weather or other complications, that the Day’s Track project could be completed by December 2016.
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Resolved WI/2016/004 THAT the report Days Track Resolution (R4701) and its attachments (A1431387 and A1432782) be received. |
Councillor Lawrey, seconded by Councillor Noonan, moved the recommendation to Council in the officer report.
THAT remediation of Days Track with a gravel track at an estimated cost of $430,000 be approved, noting this will require additional funding of $265,000 to be included in the Annual Plan 2016/17.
Councillors Skinner, seconded by Councillor Copeland, moved an amendment:
THAT remediation of Days Track with a concrete track at an estimated cost of $500,000 be approved, noting this will require additional funding of $335,000 to be included in the Annual Plan 2016/17.
Those in support of the amendment believed that a concrete path would be safer for the wide range of users of Day’s Track, and was not significantly more expensive than the gravel track option.
The amendment was put and lost; the meeting returned to the motion.
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Recommendation to Council WI/2016/005 THAT remediation of Days Track with a gravel track at an estimated cost of $430,000 be approved, noting this will require additional funding of $265,000 to be included in the Annual Plan 2016/17. |
10. Asset Management Planning Updates for Utilities Asset Management Plans 2018-2028
Document number R5301, agenda pages 33 - 40 refer.
Senior Asset Engineer – Utilities, Phil Ruffell, presented the report.
In response to a question, Mr Ruffell advised that Treasury would consider assessing impacts of flooding hazards on Council’s infrastructure network this financial year.
A view was expressed that some councils worldwide had started to categorise waterways as assets in order to recognise their value.
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Resolved WI/2016/006 THAT the report Asset Management Planning Updates for Utilities Asset Management Plans 2018-2028 (R5301) and its attachment (A1484408) be received and updates noted. |
11. Asset Management Planning Updates for Solid Waste Asset Management Plan 2018-2028
Document number R5276, agenda pages 41 - 45 refer.
Senior Asset Engineer – Solid Waste, Johan Thiart, presented the report.
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Resolved WI/2016/007 THAT the report Asset Management Planning Updates for Solid Waste Asset Management Plan 2018-2028 (R5276) and its attachment (A1485311) be received and updates noted. |
Attendance: The meeting adjourned for morning tea from 10.24am to 10.37am.
Document number R5300, agenda pages 46 - 49 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report.
A suggestion was made that a scheme could be established for residents who wished to swap bins with others wanting to downgrade/upsize. Mr Louverdis said this would be given further thought to assess its viability.
In response to questions, Mr Louverdis advised there would not be a large increase in operating costs for the new bin collection system. He said the default bin for those who had not indicated a preference for bin size would be 240L.
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Resolved WI/2016/008 THAT the report Recycling bin feedback (R5300) be received; AND THAT prior to implementation of the new collection methodology, that a choice between a 240 litre and 120 litre bin be offered to Nelson residents and that this be ascertained as part of the pre roll-out communications; AND THAT once issued with a bin, should any change be sought to the bin issued, a $80.50 fee (incl GST) to cover administration and transport cost be charged. |
13. Earthquake Update Report #7
Document number R5218, agenda pages 50 - 57 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report.
In response to questions, Mr Louverdis advised the high cost to replace chimneys at Isel House was because of their heritage status.
In response to a question, Mr Louverdis advised that it could be possible to work with the Refinery tenant to strengthen the building prior to December 2017 if this was an option.
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Resolved WI/2016/009 THAT the report Earthquake Update Report #7 (R5218) and its attachments (A1498625, A1498652, A1498808) be received; AND THAT approval is given to proceed with the earthquake strengthening of Isel House Chimneys to above 34%NBS, funded from the 2015/16 earthquake remediation budget; AND THAT approval is given to proceed with the earthquake strengthening of the Refinery Building to above 34%NBS, funded from the earthquake remediation budget in 2016/17 once the existing lease expires in December 2017. |
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Resolved WI/2016/010 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting Minutes - Public Excluded - 26 November 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
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2 |
Status Report - Works and Infrastructure Committee - 25 February 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(i) To protect information where the making available of the information would disclose a trade secret · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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3 |
Moana Landowner Negotiations
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.04am and resumed in public session at 11.26am.
15. Re-admittance of the Public
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Resolved WI/2016/011 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 11.26am.
Confirmed as a correct record of proceedings:
Chairperson
Date