Minutes of an extraordinary meeting of the Governance Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 24 December 2015, commencing at 9.38am


Present:               Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors E Davy, K Fulton, P Matheson, B McGurk, G Noonan, and Mr J Murray

In Attendance:     Councillors M Ward and T Skinner, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Manager Communications (P Shattock), and Administration Adviser (G Brown)

Apologies:            Councillors L Acland (Deputy Chairperson), P Rainey, and Mr J Peters



1.       Apologies

Resolved GOV/2015/087

THAT apologies be received and accepted from Councillors Acland and Rainey, and Mr Peters.

Murray/McGurk                                                                      Carried

2.       Confirmation of Order of Business

The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered:

2.1       Tenancy Options for CBD Building

            Late item memo M1672 refers.

Resolved GOV/2015/088

THAT the public excluded item Tenancy Options for CBD Building be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made

Davy/Noonan                                                                         Carried


3.       Interests

There were no update to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

          There was no public forum.

5.       Exclusion of the Public

Resolved GOV/2015/089

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Davy/Barker                                                                         Carried



General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)



Tenancy options for CBD building


Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into public excluded session at 9.40am and resumed in public session at 9.42am. 



6.       Re-admittance of the Public

Resolved GOV/2015/090

THAT the public be re-admitted to the meeting.

Davy/McGurk                                                                        Carried



There being no further business the meeting ended at 9.42am.


Confirmed as a correct record of proceedings:




                                                         Chairperson                                        Date