Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 17 December 2015, commencing at 9.04am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, R Copeland, E Davy, K Fulton, M Lawrey, P Matheson (Deputy Mayor), B McGurk, G Noonan, P Rainey, T Skinner and M Ward
In Attendance: Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Manager Administration (P Langley), and Administration Adviser (G Brown)
Opening Prayer
Councillor Copeland gave the opening prayer.
There were no apologies.
2. Confirmation of Order of Business
Her Worship the Mayor informed councillors there would be an additional four public forums and that item 8, Notice of Motion regarding appointing members to the Nelson City Council Regional Transport Committee would be considered after public forum.
She added that there were two late items, and to consider the first, Arts Festival Governance Update, the following resolution needed to be considered:
2.1 Arts Festival Governance Update
Late item memo M1648 refers.
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Resolved CL/2015/184 THAT the item regarding Arts Festival Governance Update be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Jim Cable - Southern Link
Mr Cable spoke about issues in relation to the Southern Link. He said the Southern Link was needed as road users were now using Princes Drive as an alternative route. He added that not progressing with the Southern Link was not sustainable.
Mr Cable referred to Councillor Davy’s extensive transport experience.
4.2 Woodburner Lobby Group - Graeme O’Brien, Peter Olorenshaw, Gaire Thompson, Greg West and Harry Pearson
The Woodburner Lobby Group gave a PowerPoint presentation (A1476895), and tabled a document (A1477614).
In response to a question, Mr O’Brien said that Ultra Low Emission Burners (ULEB’s) were expensive. Mr Thompson added the focus for Council should be on the proper use of woodburners.
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1 A1476895 - Woodburner Lobby Group PowerPoint Presentation 2 A1477614 - Woodburner Lobby Group Air Quality Comparison Tabled Document |
4.3 Nelson Marlborough District Health Board – Dr Ed Kiddle
Dr Kiddle spoke to a tabled document (A1477157).
He reminded councillors there was no evidence that an increase in hospital admissions was related to cold homes.
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1 A1477157 - Nelson Marlborough District Health Board Comments on Woodburner Provisions |
4.4 Kate Malcolm
Ms Malcolm spoke about Council’s role in the Southern Link debate.
She spoke to a tabled document (A1477616), which referred to air quality in the Victory airshed, better cycling facilities on Rocks Road, and the need for an express bus service between Richmond and Nelson.
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1 A1477616 - Kate Malcolm Tabled Document |
4.5 John Gilbertson – Tahunanui Business Association – Notice of Motion
Mr Gilbertson spoke about his support for Councillor Davy in relation to his involvement in the New Zealand Transport Agency (NZTA) Southern Link Investigation Strategic Case and highlighted that the investigation was a government initiative.
He suggested that if councillors had an issue with the process then they should contact NZTA.
5. Notice of Motion regarding appointing members to the Nelson City Council Regional Transport Committee
Document number R5239, agenda pages 45 - 47 refer.
Councillor Acland, seconded by Councillor Lawrey moved the Notice of Motion.
Councillor Acland spoke about the Notice of Motion. He spoke about process and good governance, referring to the principles of openness and transparency.
He said he had lost confidence in the Regional Transport Committee due to the lack of these principles. He felt the correct way to remedy this was to change the leadership. He referred to the 16 October 2015 Regional Transport Committee (RTC) meeting where it was advised that the RTC had no input in the Southern Link Investigation Strategic Case which was consistent with what councillors had previously been told. He said councillors were then advised that the RTC Chair had been attending focus groups to define NZTA’s strategic case since January 2015.
Councillor Acland highlighted that the RTC was governed by the Land Transport Management Act 2003 and appointments were for councillors to decide.
Councillor Acland advised that the Notice of Motion was not about the Southern Link; his concerns were solely regarding good governance which he emphasised must apply at all times.
There was some discussion that the Notice of Motion was unexpected and that if councillors had concerns a Code of Conduct complaint could have been made.
A Division was called:
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Councillor Acland |
Aye |
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Councillor Barker |
No |
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Councillor Copeland |
Aye |
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Councillor Davy |
No |
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Councillor Fulton |
Aye |
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Councillor Lawrey |
Aye |
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Councillor Matheson |
No |
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Councillor McGurk |
Aye |
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Councillor Noonan |
No |
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Councillor Rainey |
Aye |
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Councillor Skinner |
No |
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Councillor Ward |
Aye |
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Her Worship the Mayor |
No |
The motion was passed, 7-6.
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Resolved CL/2015/188 THAT Council’s resolution on 27 March 2014 appointing members of the Nelson City Council Regional Transport Committee: AND THAT Council appoints Councillor Davy as Chair, Councillor Copeland as Deputy Chair, Her Worship the Mayor and Councillor McGurk to the Nelson City Council Regional Transport Committee and adopts the delegations for this committee in attachment 1 (A1159846) BE AMENDED from the date of this resolution to change the membership of that Committee, as follows:
Council appoints Councillor Copeland as Chair, Councillor McGurk as Deputy Chair, Her Worship the Mayor and Councillor Rainey to the Nelson City Council Regional Transport Committee BUT OTHERWISE the resolution remain unchanged. |
Late item memo M1648 refers.
Attendance: Councillor Fulton left the meeting from 10.32am to 10.34am.
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Resolved CL/2015/189 THAT the item regarding the Mayor’s report be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
Attendance: Councillor Lawrey left the meeting at 10.35am.
Her Worship the Mayor advised councillors she had arranged for an NZTA briefing scheduled for Friday 18 December. She added that NZTA valued Councillor Davy’s contribution therefore he would continue to be involved in the process.
Her Worship the Mayor thanked staff for their contribution over the year and advised that Council was on a strong financial platform for the year ahead. She referred to 2016 projects such as the reopening of the Trafalgar Centre, the Suter project and the Nelson School of Music development.
Attendance: Councillor Lawrey returned to the meeting at 10.42am.
Her Worship the Mayor spoke about the many successes in Nelson and advised that there were many role models for youth in Nelson. She highlighted the recent achievement of Harry Denton who broke the world record for the longest ‘wheelie’.
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Resolved CL/2015/190 THAT the Mayor’s Report (R5265) and its attachments (A1437219) be received; AND THAT the Central Business District Enhancement Panel draft Terms of Reference (A1437219) be received; AND THAT $324 be paid from the Mayor’s Discretionary Fund for the Nelson Trolley Derby road closure application. |
Attendance: The meeting adjourned for morning tea from 10.46am until 10.57am.
7. Proposed Change A3 to the Nelson Air Quality Plan - Amendments to Woodburner Provisions
Document number R5193, agenda pages 139 - 148 refer.
Group Manager Strategy and Environment, Clare Barton, Manager Planning, Matt Heale, and External Planning Consultant, Jason Jones, presented the report.
Mr Heale advised that clause 1 in the officer’s recommendation needed to be updated to clarify that option 1 was the preferred option and that an additional clause was required regarding a survey to residential landowners without woodburners.
Mr Heale explained that option 1 would provide cleaner air than options 2 and 3, however this relied on behavioural change. He added that option 1 allowed capacity for Ultra Low Emission Burners (ULEBs) or National Environmental Standard (NES) burners across two airsheds and that the survey would indicate what the demand for these burners would be.
In response to a question, Mr Heale explained the survey would be released over the plan change submission period and the results would inform the report which would be considered at the hearing.
In response to a further question, Mr Heale advised that the plan change would set up a certification process which would simply record the numbers for a permitted activity.
In response to questions, Mr Jones explained the measurements taken in various airsheds and outlined an adaptive management approach that could be taken for future plan changes.
Mr Heale explained that the external consultant, Emily Wilton, had undertaken modelling which took into account a 10% increase in vehicle kilometres travelled but no increase in emissions as vehicles were becoming more efficient. He added air quality modelling did not specifically factor in the Southern Link proposal.
Attendance: Councillors Lawrey left at 11.24am and Councillor Acland left the meeting at 11.26am.
In response to a question, Mr Heale advised there were currently four ULEBs on the market which met air quality standards.
Attendance: Councillors Lawrey and Acland returned to the meeting at 11.27am.
In response to a question, Mr Heale advised that options 2 and 3 were not preferred options due to timing issues and that if option 2 or 3 were to be proceeded with then changes to the current policy would be required. He added that the plan change was a quick response to a specific issue.
Attendance: Councillor Noonan left the meeting from 11.45am to 11.48am. Councillor Acland left the meeting at 11.48am.
In response to a question, Ms Barton advised that if content of the NES changed it would not require retrospective changes to the Air Quality Plan.
Attendance: Councillor Lawrey left the meeting and Councillor Acland returned to the meeting at 11.56am.
Councillor McGurk, seconded by Councillor Fulton moved the following motion.
THAT the report Proposed Change A3 to the Nelson Air Quality Plan - Amendments to Woodburner Provisions (R5193) – based on Option 1 of continuing to seek improving air quality as outlined in the Nelson Air Quality Plan and its attachments (A1473707, A1472304, A1472293, A1469510, A1469489, A1472174, A1469497, A1469511, A1469503) be received;
AND THAT the Woodburner Plan Change (PCA3) and section 32 report be approved for notification on 16 January 2016;
AND THAT at the time of notification of Proposed Change A3, Council officers survey residential landowners without woodburners to indicate the likelihood and preference for installing either a new NES compliant woodburner or an Ultra Low Emission Burning device over the next two years;
AND THAT the Mayor, Planning and Regulatory Committee Chair and Chief Executive be delegated authority to make further minor changes following the Council meeting to enable notification on 16 January 2016.
Councillor Skinner, seconded by Councillor Noonan moved an amendment.
THAT the report Proposed Change A3 to the Nelson Air Quality Plan - Amendments to Woodburner Provisions (R5193) – based on Option 1 of continuing to seek improving air quality as outlined in the Nelson Air Quality Plan and its attachments (A1473707, A1472304, A1472293, A1469510, A1469489, A1472174, A1469497, A1469511, A1469503) be received;
AND THAT officers be requested to redraft PCA3 on basis of Option 3 - allowing a greater number of burners and achieving compliance with NES levels - and bring this to Council in April 2016 for notification in May 2016.
Attendance: Councillor Lawrey returned to the meeting at 11.58am and Councillor Davy left the meeting at 11.59am.
The amendment was discussed and it was highlighted that if notification occurred in May 2016, no decision would be released prior to winter and that further consultation would be required because of policy change. In response to a question, Ms Barton advised that additional costs for option 3 could equate to approximately $20,000 to $30,000.
The high costs of ULEB’s was highlighted.
Attendance: Councillor Rainey left the meeting at 12.07pm and Councillors Davy and Rainey returned to the meeting at 12.09pm.
The amendment was put and lost, and the meeting returned to the original motion.
Attendance: The meeting adjourned for lunch at 12.19pm until 12.56pm. During this time Councillor Fulton left the meeting.
Mr John Palmer, Chairman of the Economic Development Services Transition Group, was in attendance for Item 6 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was passed:
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Resolved CL/2015/191 THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, John Palmer, Chairman of the Economic Development Services Transition Group remain after the public has been excluded, for Item 6 of the Public Excluded agenda (Economic Development Services Transition Group Recommendations), as he has knowledge that will assist the Council; AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that John Palmer possesses relates to the Economic Development Services Transition Group Recommendations. |
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Resolved CL/2015/192 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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6 |
Economic Development Services Transition Group Recommendations
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 12.58pm and resumed in public session at 1.12pm.
9. Re-admittance of the Public
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Resolved CL/2015/193 THAT the public be re-admitted to the meeting. |
10. Arts Festival Governance Update
Document number R5272, late items agenda pages 2 - 4 refer.
Chief Executive, Clare Hadley, presented the report.
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Resolved CL/2015/194 THAT the report Arts Festival Governance Update (R5272) be received; AND THAT officers bring terms of reference for a Arts Festival Transition Group to the Council meeting on 18 February 2016. |
11. Proposed Change A3 to the Nelson Air Quality Plan - Amendments to Woodburner Provisions (Cont.)
Document number R5193, agenda pages 139 - 148 refer.
It was discussed that the submission process would provide an opportunity for the community to provide feedback and that even though option 1 was conservative it still allowed capacity for further woodburners whilst being mindful of the potential National Environmental Standard changes from central government.
Attendance: Councillor Fulton returned to the meeting at 1.26pm.
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Resolved CL/2015/195 THAT the report Proposed Change A3 to the Nelson Air Quality Plan - Amendments to Woodburner Provisions (R5193) – based on Option 1 of continuing to seek improving air quality as outlined in the Nelson Air Quality Plan and its attachments (A1473707, A1472304, A1472293, A1469510, A1469489, A1472174, A1469497, A1469511, A1469503) be received; AND THAT the Woodburner Plan Change (PCA3) and section 32 report be approved for notification on 16 January 2016; AND THAT at the time of notification of Proposed Change A3, Council officers survey residential landowners without woodburners to indicate the likelihood and preference for installing either a new NES compliant woodburner or an Ultra Low Emission Burning device over the next two years; AND THAT the Mayor, Planning and Regulatory Committee Chair and Chief Executive be delegated authority to make further minor changes following the Council meeting to enable notification on 16 January 2016. |
Document number R5065, agenda pages 100 - 138 refer.
Group Manager Strategy and Environment, Clare Barton, and Senior Planning Adviser, Lisa Gibellini, presented the report.
Ms Gibellini explained that there were two maps missing from the report and these were tabled (A1479186).
Attendance: Councillors Acland and Skinner left the meeting at 1.41pm.
In response to a question, Ms Gibellini advised the special housing areas (SHA) proposed were initiated by developers.
Attendance: Councillor Skinner returned to the meeting at 1.43pm.
It was agreed that option 4, ‘Nelson South’ be renamed ‘Saxton’, as this was a more accurate description of this area.
In response to a question, Ms Gibellini said that SHA applications would be assessed against the Nelson Resource Management Plan (NRMP), however there was no requirement to have insulation. She added that applications would still be assessed through the Building Act 2004.
Attendance: Councillor Acland returned to the meeting at 1.48pm.
In response to a question, Ms Gibellini said SHA’s were only enabling developers; if they chose not to proceed there was no obligation.
Her Worship the Mayor, seconded by Councillor Barker, moved the recommendation in the officer’s report.
There was a discussion regarding option 4, Saxton. Some Councillors expressed the view that it was the least attractive proposal, that it could be seen as urban sprawl and that it did not contribute to any of Council’s strategic goals for Nelson City intensification.
Councillor Lawrey, seconded by Councillor Copeland moved an amendment to delete the third clause.
There was a discussion regarding the expense and time taken for plan changes and that Saxton was not seen as urban sprawl as it fitted with the urban area between Nelson and Richmond. It was highlighted that a regional approach needed to be taken.
The amendment was put and lost, and the meeting returned to consider the original motion.
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Resolved CL/2015/196 THAT pursuant to Standing Order 3.12.1, the motion under debate now be put. |
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Resolved CL/2015/197 THAT the report Housing Accord (R5065)and its attachment (A1463097) be received; AND THAT Council approve options 1 to 3, 5 to 7 and 9 to 11 as detailed in the attached Special Housing Area options analysis as potential Special Housing Areas (A1463097); AND THAT Council approve option 4 (Saxton) subject to an agreement between Council and the landowners requiring a master planning exercise for the purpose of ensuring infrastructure and open space network connectivity to be completed by the landowners prior to resource consent applications being lodged; AND THAT Her Worship the Mayor recommend those potential areas to the Minister of Building and Housing for consideration as Special Housing Areas under the Housing Accord and Special Housing Areas Act 2013; AND THAT officers report back on specified design controls which could be included in an expressions of interest process to dispose of Betts carpark (Pt Lot 2 DP 224). |
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1 A1479186 - Housing Accord Tabled Document Maps 4 and 8 |
13. Hampden Street Little Go Stream Stormwater Upgrade Tender Approval Report
Document number R5006, agenda pages 91 - 95 refer.
Attendance: Councillors Lawrey and Fulton left the meeting at 2.25pm.
Manager Operations, Shane Davies, presented the report.
In response to a question, Mr Davies advised that contingency figures were dependant on the project and the related risks specific to that project.
Attendance: Councillor Lawrey returned to the meeting at 2.27pm.
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Resolved CL/2015/198 THAT the report Hampden Street Little Go Stream Stormwater Upgrade Tender Approval Report (R5006) and Attachment 1 (A1470190) be received; AND THAT the tender for $3,621,787 from Donaldson Civil Ltd be accepted. |
14. Approval of Tender for Maitai Pipeline Upgrade
Document number R4824, agenda pages 96 - 99 refer.
Manager Operations, Shane Davies, presented the report.
In response to a question, Mr Davies advised that no other projects were affected by the change in pipe lengths due to health and safety.
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Resolved CL/2015/199 THAT the report Approval of Tender for Maitai Pipeline Upgrade (R4824) be received; AND THAT the tender for $4,766,817 from Fulton Hogan Ltd be accepted; AND THAT an additional $800,000 be included in the 2016/17 financial year to complete this project; AND THAT this acceptance be on the basis that this is a multi-year contract over two financial years and that the contract be considered a committed contract. |
15. Draft Health and Safety Management System Governance Charter
Document number R4947, agenda pages 65 - 90 refer.
Attendance: Councillor Copeland left the meeting at 2.37pm.
Group Manager Corporate Services, Nikki Harrison, tabled updated pages 78 and 87 of the agenda. It was noted that the page numbers were actually 74 and 87 of the agenda. She explained the update related to due diligence of officers.
Her Worship the Mayor advised that councillors needed to attend a Health and Safety workshop and site visits in 2016 as Councillors were deemed ‘officers’ under the Health and Safety at Work Act 2015.
Attendance: Councillor Copeland returned to the meeting at 2.42pm.
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Resolved CL/2015/200 THAT the report Draft Health and Safety Management System Governance Charter (R4947) and its attachments (A1448669, A1451891, A1394804 including edits to pages 74 and 87 as tabled, and A1455112) be received; AND THAT the Health and Safety Management System Governance Charter (A1394804) be approved. |
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1 A1486975 - Health and Safety Management System Governance Charter Tabled Pages |
16. Events Strategy: Proposal to Align Development with Regional Identity Project
Document number R5240, agenda pages 151 - 154 refer.
Group Manager Community Services, Chris Ward, and Senior Strategic Adviser, Nicky McDonald, presented the report.
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Resolved CL/2015/201 THAT the report Events Strategy: Proposal to Align Development with Regional Identity Project (R5240) be received; AND THAT development of the Nelson City Council Events Strategy be delayed until 2016 to better align with work on regional identity by the new economic development agency; AND THAT transitional arrangements (as agreed during deliberations on the Long Term Plan 2015-25) relaxing the Events Fund criteria to allow support to be given to community events be extended until an Events Strategy is adopted. |
17. Stoke Urban Design Strategy Update
Document number R5249, agenda pages 148 - 150 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
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Resolved CL/2015/202 THAT the report Stoke Urban Design Strategy Update (R5249) be received. |
18. Exclusion of the Public
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Resolved CL/2015/203 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 19 November 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Council - 17 December 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Risk Management KPI
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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4 |
Review of recycling kerbside collection services
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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7 |
Nelson Events Fund Application Update
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.
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8 |
Civil Defence Emergency Management Group Meeting - Public Excluded Minutes - 20 November 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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9 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 20 November 2015 These minutes include a recommendation to Council regarding: Port Nelson Limited Proposed Constitution Changes |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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10 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 26 November 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(b)(i) To protect information where the making available of the information would disclose a trade secret. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
The meeting went into public excluded session at 2.59pm and resumed in public session at 3.52pm. During this time Councillor Fulton returned to the meeting and Councillor Copeland left the meeting.
19. Re-admittance of the Public
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Resolved CL/2015/204 THAT the public be re-admitted to the meeting. |
20. Confirmation of Minutes
Document number M1604, agenda pages 13 - 31 refer.
A correction to item 7, Mayor’s Report was raised in that it was Councillor Noonan who formed part of the Central Business District Enhancement Panel and not Councillor Fulton.
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Resolved CL/2015/205 THAT the amended minutes of the meeting of the Council, held on 19 November 2015, be confirmed as a true and correct record. |
Document number M1620, agenda pages 32 - 38 refer.
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Resolved CL/2015/206 THAT the minutes of the meeting of the Council, held on 24 November 2015, be confirmed as a true and correct record. |
21. Status Report - Council - 17 December 2015
Document number R5246, agenda pages 39 - 44 refer.
In response to a question, Group Manager Infrastructure, Alec Louverdis, advised that the Modellers’ Pond item had been delayed due to appointing a consultant.
Attendance: Councillor Noonan left the meeting at 3.54pm.
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Resolved CL/2015/207 THAT the Status Report Council 17 December 2015 (R5246) and its attachment (A1168168) be received. |
Document number R5179, agenda pages 48 - 64 refer.
A correction was highlighted in attachment 3 in that it was recorded ‘n/a’ for Councillor Copeland’s attendance at the Regional Transport Committee 16 October 2015 and that the table should read ‘Yes’ for attendance.
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Resolved CL/2015/208 THAT the report Administrative Matters (R5179) and its attachments (A1465719, A1103850, A1465783 – as amended, A1465742 and A1405873) be received; AND THAT the Schedule of Documents Sealed (A1405873) be received and the approval of the fixing of the seal be confirmed in relation to those documents and the warrants of appointment detailed in that schedule. |
Document number R5245, agenda pages 155 - 156 refer.
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Resolved CL/2015/209 THAT the minutes of a meeting of the Hearings Panel - Other, held on 20 November 2015, be received. |
24. Civil Defence Emergency Management Group - 20 November 2015
Document number M1618, agenda pages 157 - 159 refer.
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Resolved CL/2015/210 THAT the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 20 November 2015, be received. |
25. Joint Shareholders Committee - 20 November 2015
Document number M1616, agenda pages 160 - 163 refer.
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Resolved CL/2015/211 THAT the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 20 November 2015, be received. |
26. Works and Infrastructure Committee - 26 November 2015
Document number M1622, agenda pages 164 - 172 refer.
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Resolved CL/2015/212 THAT the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 26 November 2015, be received. |
27. Planning and Regulatory Committee - 26 November 2015
Document number M1624, agenda pages 173 - 177 refer.
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Resolved CL/2015/213 THAT the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 26 November 2015, be received. |
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Resolved CL/2015/214 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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5 |
Funding for the Youth and Community Facilities Trust
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 4.00pm and resumed in public session at 4.23pm. During this time Councillors Rainey and Lawrey left the meeting.
29. Re-admittance of the Public
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Resolved CL/2015/215 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 4.23pm.
Confirmed as a correct record of proceedings:
Chairperson
Date