18 December 2015
Memo to: Mayor
and Councillors
Memo from: Administration
Advisers
Subject: Council– 17 December 2015
– LATE ITEM
17. Late
Item: Arts Festival Governance Update 7 - 9
Document 5272
A report
titled Arts Festival Governance Update is attached and to be considered as a
major late item at this meeting. This report was listed as item 17 on the
public agenda for the Council meeting on 17 December 2015 to ensure elected
members were aware that it would be presented to this meeting.
Section
46A(1)-(6) of the Local Government Official Information and Meetings Act 1987
and Standing Order 2.15.8 require that agendas are distributed with the
associated reports. As this report was not distributed with the agenda
for this meeting, it must be treated as a major late item to be considered at
this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
THAT
the item regarding Arts Festival Governance Update be considered at this
meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the
Local Government Official Information and Meetings Act 1987, to enable a timely
decision to be made.
7. Late
Item: Mayor's Report. 3 - 6
Document 5216
A report
titled Mayor's Report is attached and to be considered as a major late item at
this meeting. This report was listed as item 7 on the public agenda for
the Council meeting on 17 December 2015 to ensure elected members were aware
that it would be presented to this meeting.
Section
46A(1)-(6) of the Local Government Official Information and Meetings Act 1987
and Standing Order 2.15.8 require that agendas are distributed with the
associated reports. As this report was not distributed with the agenda
for this meeting, it must be treated as a major late item to be considered at
this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
THAT
the item regarding Mayor's Report be considered at this meeting as a major item
not on the agenda, pursuant to Section 46A(7)(a) of the Local Government
Official Information and Meetings Act 1987, to enable a timely decision to be
made.
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|
Council
17 December 2015
|
REPORT R5216
Mayor's
Report
1. Purpose
of Report
1.1 To update Council on various matters.
2. Recommendation
|
THAT the Mayor’s Report
Mayor's Report (R5216) and its
attachments (A1437219) be
received;
AND THAT
the Central Business District Enhancement Panel draft
Terms of Reference (A1437219) be received;
AND THAT
$324 be paid from the Mayor’s Discretionary Fund for the Nelson Trolley
Derby road closure application.
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3. Discussion
Central
Business District Enhancement Panel
3.1 As
noted in the Mayor’s Report of 19 November 2015, the Central Business
District (CBD) Enhancement Panel has been established.
3.1.1 The
terms of reference will be circulated to the Panel once they have been received
by Council. They are included as Attachment 1.
4. Helping
Nelson Trolley Derby Club
4.1 The
Nelson Trolley Derby Club has applied for a temporary road closure for next
year’s Collingwood Street trolley derby event. The Club has also applied
for and been granted ongoing resource consent for the event, at a cost to the
Club of $500.
4.2 Her
Worship the Mayor has agreed to contribute $324 from the Mayor’s
Discretionary Fund to cover the cost of the road closure application.
5. Nelson
Youth - Harry Denton
5.1 It
is always heartening to see Nelsonians being successful on the world stage, and
even in some of the more unusual pursuits.
5.2 Her
Worship the Mayor would like to acknowledge the success of Harry Denton, who
broke the world record for the longest “manual” or wheelie –
covering a massive 334 metres balancing on his back wheel.
5.3 A
big thank you to everyone involved in the attempt held at Nelson Airport and
congratulations to Harry.
6. Trafalgar
Centre Advisory Group
6.1 Councillor
Rainey has identified a need for a small advisory group consisting of
Councillors and community representatives with events/marketing experience to
help officers plan for and attract events in to the Trafalgar Centre in the
year following its re-opening.
6.2 The
group’s purpose is simply to provide suggestions and ideas to
officers. It will not be required to make decisions or report to Council
or a committee.
6.3 If
Councillors have suggestions for appropriate members of the group, please let
Councillor Rainey know. He will convene the group in the New Year.
Rachel
Reese
Mayor
of Nelson
Attachments
Attachment 1: A1437219
- Terms of Reference Central Business District Enhancement Panel
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Council
17 December 2015
|
REPORT R5272
Arts
Festival Governance Update
1. Purpose
of Report
1.1 To update Council on progress towards a new
Governance Structure for the Art Festival.
2. Delegations
2.1 This matter is for Council to decide as it spans more
than one committee (Governance and Community Services).
3. Recommendation
|
THAT
the report Arts Festival Governance Update (R5272) be received;
AND THAT
officers bring terms of reference for a Arts Festival Transition Group to the
Council meeting on 18 February 2016.
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4. Background
4.1 During
its deliberations on the Long Term Plan, Council resolved:
THAT
an independent governance structure be established for the Nelson Arts
Festival with transfer of operations to occur in time for the new entity to be
responsible for the 2017 Arts Festival;
AND THAT
Council express its preference for the Arts Festival to remain an annual
event;
AND THAT
the Masked Parade and Readers and Writers Week be transferred with the
Nelson Arts Festival to the independent governance structure;
AND THAT
the allocation in the draft 10 year budget for the Nelson Arts Festival,
Masked Parade and Readers and Writers week be confirmed at current levels;
AND THAT
an allocation of $15,000 be made for the expense of establishing the governance
structure, including meeting all Local Government Act requirements.
4.2 Officers have been working on a report bringing
options to this Council meeting. However, as the options have been worked
through several significant questions have arisen in relation to; the strategic
objectives of the transition; the logistics of the transition (e.g. which
responsibilities would transfer and which would stay in house); and how any
risks associated with the transition might best be mitigated.
5. Discussion
5.1 Whilst
there is a strong desire to establish a new governance structure for the arts
festival, there is no time pressure to do so at present and officers recommend
that taking additional time to build the strategic picture around the
transition is worthwhile.
5.2 Officers
have noted the value in the approach taken to the economic development services
review and suggest that the establishment of an Arts Festival Transition Group
comprising of people with relevant expertise from the community would add value
to the establishment process. This would also allow Council to gauge the level
of community interest for participation at the strategic/governance level.
6. Options
6.1 Council
could decide to workshop this issue further. This would allow discussion around
some of the strategic issues that have been identified. However, Councillors
have discussed this matter on a number of occasions previously and it is not
thought that this would be good use of valuable workshop time.
6.2 Council
could ask officers to present the report as has been drafted. However this
would still not be able to cover off the strategic issues identified, and
Council may not have enough information to make a decision.
6.3 The
preferred option is for Council to convene a working group, and to
appoint individuals in our community to consider the issues and risks and
opportunities, and for that group to make recommendations to Council on these
matters.
6.4 If
this option is approved, officers will bring Terms of Reference to the next
Council meeting (February 18, 2016) and will identify possible members for the
working group.
7. Alignment
with relevant Council policy
7.1 This
recommendation is consistent with previous Council resolutions and with Council
policy.
8. Assessment
of Significance against the Council’s Significance and Engagement Policy
8.1 This
is not a significant decision in terms of Council’s
Significance and Engagement Policy.
9. Consultation
9.1 Council
has consulted on changing the governance structure of the arts festival through
the Long Term Plan. The recommendation would allow for further consultation
with interested parties.
10. Inclusion
of Māori in the decision making process
10.1 Maori
have not been specifically consulted in making the report recommendations.
Chris
Ward
Group
Manager Community Services
Attachments
Nil
