Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Friday 20 November 2015, commencing at 1.32pm
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors B McGurk and I Barker, His Worship the Mayor of Tasman R Kempthorne, and Tasman District Councillors M Higgins, J Edgar and S Bryant
In Attendance: Nelson City Councillor L Acland, Chief Executive of Nelson City Council (C Hadley), Group Manager Corporate Services Nelson City Council (N Harrison), Chief Executive of Tasman District Council (L McKenzie), and Administration Adviser (S McLean)
Apologies: Deputy Mayor of Nelson P Matheson, Nelson City Councillor P Rainey, Deputy Mayor of Tasman T King, and Tasman District Councillor T Norriss
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Resolved JSC/2015/007 THAT apologies be received and accepted from Nelson City Councillors Matheson and Rainey, and Tasman District Councillors King and Norriss. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 2 September 2015
Document number M1427, agenda pages 6 - 11 refer.
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Resolved JSC/2015/008 THAT the minutes of the meeting of the Joint Shareholders Committee, held on 2 September 2015, be confirmed as a true and correct record. |
6. Review of Procedure for Joint Appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations
Document number R4403, agenda pages 12 - 21 refer.
Group Manager Corporate Services, Nikki Harrison, presented the report.
Several changes to the policy were agreed:
1. Clause 3.2, replace reference to Port Nelson Limited with ‘Council Controlled Organisation’ for consistency
2. Adjust heading for Section 5 to ‘Process for Reappointment...’ for consistency
3. Clause 8.2, adjust first sentence to read ‘vary the procedures outlined in Sections 4 and 5 in this policy... that such variation is not contrary to the requirements of the Local Government Act 2002 and conforms to relevant trust deed...’ to allow greater flexibility if a variation matter is not covered under the Local Government Act.
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Resolved JSC/2015/009 THAT the report Review of Procedure for Joint Appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations (R4403) and its attachments (A1449972 and A537882) be received; AND THAT the reviewed and amended Policy for the Procedure for Joint Appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations (A537882) be adopted with amendments by the Joint Shareholders Committee. |
Her Worship Mayor Reese advised the public excluded reason for the Port Nelson Limited Proposed Constitution Changes was to be corrected to Section 7(2)(i) to carry out negotiations.
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Resolved JSC/2015/010 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 2 September 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Port Nelson Limited Proposed Constitution Changes
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
The meeting went into public excluded session at 1.45pm and resumed in public session at 1.54pm.
8. Re-admittance of the Public
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Resolved JSC/2015/011 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 1.54pm.
Confirmed as a correct record of proceedings:
Chairperson
Date