Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 3 November 2015, commencing at 9.04am
Present: Her Worship the Mayor R Reese (Chairperson), Nelson City Councillors Ian Barker, Ruth Copeland, Eric Davy, Matt Lawrey, Brian McGurk, Pete Rainey, Tim Skinner, and Mike Ward, His Worship the Mayor of Tasman Richard Kempthorne, Tasman District Councillors Stuart Bryant, Pete Canton, Barry Dowler, Brian Ensor, Mark Greening, Jack Inglis, Tim King (Deputy Mayor), and Zane Mirfin
In Attendance: Tasman District Council Corporate Services Manager (M Drummond), Nelson City Council Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Manager Library and Heritage Facilities (I Littleworth), Manager Administration (P Langley), and Administration Adviser (E-J Ruthven)
Apologies: Nelson City Councillors Paul Matheson (Deputy Mayor) and Gaile Noonan
Tasman District Councillors Martine Bouillir, Judene Edgar, Trevor Norriss, and Paul Sangster
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Resolved JC/2015/001 THAT apologies be received and accepted from Nelson City Councillors Matheson and Noonan, and Tasman District Councillors Bouillir, Edgar, Norriss and Sangster. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
2. Confirmation of Order of Business
Her Worship Mayor Reese said there would be a public forum presentation from Councillor Barker.
There were no updates to the Interests Register. Her Worship Mayor Reese reminded councillors to declare interests in relation to each agenda item as they arose.
Councillor Barker acknowledged the recent success of the All Blacks at the Rugby World Cup 2015, and noted that several members of the team hailed from the Nelson and Tasman area.
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Resolved JC/2015/002 THAT a message be sent to the All Blacks, congratulating them for their victory at Rugby World Cup 2015, and acknowledging members of the All Blacks team from the Nelson/Tasman area. |
5.1 3 March 2015
Document number M1549, agenda pages 6 - 9 refer.
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Resolved JC/2015/003 THAT the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 3 March 2015, be confirmed as a true and correct record. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
Her Worship Mayor Reese explained that Olivia Hall of Tasman Bays Heritage Trust, Bronwyn Monopoli and Matthew McDonald of Port Nelson Limited, and Paul Steere, Rob Evans and Simon Orr of Nelson Airport Limited, would be in attendance for Items 4, 5 and 6 respectively of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved JC/2015/004 THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Olivia Hall, Bronwyn Monopoli, Matthew McDonald, Paul Steere, Rob Evans and Simon Orr remain after the public has been excluded, for Items 4,5 and 6 respectively of the Public Excluded agenda Presentations, as they have knowledge that will assist the Council; AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Olivia Hall, Bronwyn Monopoli, Matthew McDonald, Paul Steere, Rob Evans and Simon Orr possess relates to Council Controlled Organisations and Council Controlled Trading Organisations. |
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Resolved JC/2015/005 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Committee Meeting - Public Excluded Minutes - 3 March 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b) To protect information that may disclose a trade secret or the commercial position of a person · Section 7(2)(h) To carry out commercial activities · Section 7(2)(i) To carry out negotiations |
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2 |
Tasman Bays Heritage Trust Presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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3 |
Port Nelson Ltd Presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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4 |
Nelson Airport Ltd Presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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5 |
Joint Council Controlled Organisations - matters for the Statements of Expectations (Port, Airport, TBHT)
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 9.09am and resumed in public session at 10.51am, during which time Councillor Mirfin joined the meeting.
7. Re-admittance of the Public
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Resolved JC/2015/006 THAT the public be re-admitted to the meeting.
Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
There being no further business the meeting ended at 10.51am.
Confirmed as a correct record of proceedings:
Chairperson
Date