Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 3 November 2015, commencing at 1.03pm
Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillors R Copeland, M Lawrey, T Skinner and M Ward
In Attendance: Councillors I Barker and B McGurk, Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Manager Administration (P Langley), Administration Adviser (S McLean), and Nelson Youth Councillors (T Shuker and K Phipps)
Apologies: Councillors P Matheson and G Noonan
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Resolved CS/2015/065 THAT apologies be received and accepted from Councillors Noonan and Matheson. |
2. Confirmation of Order of Business
The Chairperson noted the meeting would be recorded for live-streaming to Council’s YouTube channel.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 24 September 2015
Document number M1496, agenda pages 8 - 18 refer.
A correction was requested to page 9 of the minutes, replacing ‘would be attending’ with ‘may be attending’ in paragraph three.
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Resolved CS/2015/066 THAT the amended minutes of the meeting of the Community Services Committee, held on 24 September 2015, be confirmed as a true and correct record. |
6. Status Report - Community Services Committee - 3 November 2015
Document number R5075, agenda pages 19 - 21 refer.
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Resolved CS/2015/067 THAT the Status Report Community Services Committee 3 November 2015 (R5075) and its attachment (A1157454) be received. |
The Chairperson congratulated Council officers on the success of the Arts Festival.
Arts, Festivals and Events
8. Heritage Activity Management Plan 2015-25
Document number R4449, agenda pages 22 - 84 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
In response to questions, Manager Library and Heritage Facilities, Ian Littleworth, advised the process had commenced for the review of staffing costs in heritage facilities.
Mr Littleworth said Council was hopeful to have Isel House open four days per week and this took priority over development of a strategic business plan.
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Resolved CS/2015/068 THAT the report Heritage Activity Management Plan 2015-25 (R4449) and its attachments (A372602 and A1446536) be received. |
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Recommendation to Council CS/2015/069 THAT the Heritage Activity Management Plan 2015-2025 (A372602), amended to reflect the Long Term Plan 2015-25, be adopted. |
9. Parks and Reserves Asset Management Plan 2015-25
Document number R4643, agenda pages 85 - 273 refer.
Parks and Facilities Asset Planner, Andrew Petheram, presented the report.
In response to a question, Mr Petheram advised that progress on new Lifesaving Clubrooms was with Tahunanui Beach Surf Lifesaving Club to make contact with Council. He said this project had been recognised in the Asset Management Plan (AMP) but no funding had been allocated.
In response to questions, Mr Petheram confirmed the AMP reflected the recent Active Travel and Pathway Based Recreation Policy. He said a shoreline management plan would be presented to councillors towards the end of this financial year.
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Resolved CS/2015/070 THAT the report Parks and Reserves Asset Management Plan 2015-25 (R4643) and its attachment (A1225419) be received. |
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Recommendation to Council CS/2015/071 THAT the Parks and Reserves Asset Management Plan 2015-25 (A1225419), amended to reflect the Long Term Plan 2015-25, be adopted. |
10. Property and Facilities Asset Management Plan 2015-25
Document number R4278, agenda pages 274 - 276 refer.
Property and Facilities Asset Manager, Michael Homan, presented the report.
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Resolved CS/2015/072 THAT the report Property and Facilities Asset Management Plan 2015-25 (R4278) and its attachments (A1448982, A1448986) be received. |
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Recommendation to Council CS/2015/073 THAT the Property and Facilities Asset Management Plan 2015-25 (A1448986), amended to reflect the Long Term Plan 2015-2025, be adopted. |
11. Community Partnerships Activity Management Plan 2015-25
Document number R4447, agenda pages 277 - 299 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
The Chairperson asked that officers consider how Activity and Asset Management Plans reference crossovers between plans in future.
In response to a question, Ms Hermsen said only minor changes had been made to city safety initiatives in the last few years. She confirmed the Ministry of Justice funding in this area had ceased and the Council budget in this area remained unchanged.
Feedback on the success of the CCTV cameras was requested.
It was noted there was discrepancy in plans regarding demographic projections and this would be addressed by officers.
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Resolved CS/2015/074 THAT the report Community Partnerships Activity Management Plan 2015-25 (R4447) and its attachments (A1236577 and A1437886) be received. |
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Recommendation to Council CS/2015/075 THAT the Community Partnerships Activity Management Plan 2015-2025 (A1236577), amended to reflect the Long Term Plan 2015-25, be adopted. |
12. Nelson Youth Council - Update
Nelson Youth Councillor, Keegan Phipps, spoke about his involvement in the Active Travel and Pathway Based Recreation Policy. He highlighted that the development of a route through Tahunanui and on to the city centre was of interest to youth.
Mr Phipps spoke about a recent meeting with the Youth Health Alliance regarding methods for obtaining feedback from youth. He said the Masked Parade had been a success.
Nelson Youth Councillor, Taylah Shuker, spoke about planning and recruitment for youth in emergency services and the induction for the 2016 Youth Council.
The Youth Councillors thanked Council and the Committee for the continued support for Nelson Youth Council.
The Committee congratulated Mr Phipps on his Youth Member of Parliament position.
13. Nelson Youth Council - 18 September 2015
Document number M1466, agenda pages 300 - 307 refer.
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Resolved CS/2015/076 THAT the minutes of a meeting of the Nelson Youth Council, held on 18 September 2015, be received. |
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Resolved CS/2015/077 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting Minutes - Public Excluded - 24 September 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(b)(i) To protect information where the making available of the information would disclose a trade secret. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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2 |
Status Report - Community Services Committee - 3 November 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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3 |
Community Leases - Omnibus Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.42pm and resumed in public session at 2.33pm, during which time Councillor Copeland left the meeting.
15. Re-admittance of the Public
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Resolved CS/2015/078 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 2.33pm.
Confirmed as a correct record of proceedings:
Chairperson
Date