Agenda of Works and Infrastructure Committee

N-logotype-black-wide Works and Infrastructure Committee

22 October 2015

Page No.

1. Apologies

1.1 An apology has been received from Councillor Gaile Noonan

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 10 September 2015 7 - 14

Document number M1457

Recommendation

THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 10 September 2015, be confirmed as a true and correct record.

6. Status Report - Works and Infrastructure Committee - 22 October 2015 15 - 19

Document number R5009

Recommendation

THAT the Status Report Works and Infrastructure Committee 22 October 2015 (R5009) and its attachment (A1150321) be received.

7. Chairperson's Report

Transport and Roading

8. Transportation Asset Management Plan 2015-2025 20 - 25

Document number R4863

Recommendation

THAT the report Transportation Asset Management Plan 2015-2025 (R4863) and its attachments (A1427524, A1156705 and A1435841) be received.

Recommendation to Council

THAT the Transportation Asset Management Plan 2015-2025 (A1156705), amended to reflect the Long Term Plan 2015-25, be adopted.

Water, Wastewater, Stormwater

9. Greenmeadows Stormwater Easement Consent 26 - 29

Document number R4822

Recommendation

THAT the report Greenmeadows Stormwater Easement Consent (R4822) and its attachment (A1436622) be received.

Recommendation to Council

THAT Council grant the Nelson City Council an easement pursuant to Section 48(1) of the Reserves Act 1977 under delegated authority from the Minister of Conservation, over Part Section 50 District of Suburban South defined on DP4585, as described in report (R4822).

Solid Waste

10. Solid Waste Asset Management Plan 2015-2025 30 - 132

Document number R4295

Recommendation

THAT the report Solid Waste Asset Management Plan 2015-2025 (R4295) and its attachments (A1428173 and A1428146) be received.

Recommendation to Council

THAT the Solid Waste Asset Management Plan 2015-2025 (A1428146), amended to reflect the Long Term Plan 2015-25, be adopted.

Public Excluded Business

11. Exclusion of the Public

Recommendation

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Works and Infrastructure Committee Meeting Minutes - Public Excluded - 10 September 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage.
2	Status Report - Works and Infrastructure Committee - 22 October 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(i) To protect information where the making available of the information would disclose a trade secret

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Works and Infrastructure Committee Meeting Minutes - Public Excluded - 10 September 2015

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

· Section 7(2)(j)

To prevent the disclosure or use of official information for improper gain or improper advantage.

Status Report - Works and Infrastructure Committee - 22 October 2015

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(b)(i)

To protect information where the making available of the information would disclose a trade secret

12. Re-admittance of the public

Recommendation

THAT the public be re-admitted to the meeting.

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 10 September 2015, commencing at 9.01am

Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, R Copeland, G Noonan and T Skinner

In Attendance: Councillors P Matheson, B McGurk, and M Ward, Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Administration Adviser (S McLean), and Nelson Youth Councillors (E Ang and K Shaw)

Apologies: Councillors L Acland and M Lawrey

1. Apologies

Resolved WI/2015/018

THAT apologies be received and accepted from Councillors Acland and Lawrey.

Davy/Noonan Carried

2. Confirmation of Order of Business

The Chairperson advised that agenda items 8 (Transportation Asset Management Plan 2015-2025) and 10 (Solid Waste Asset Management Plan 2015-2025) would be considered at the 22 October Works and Infrastructure Committee meeting as their attachments were not the most up to date version.

Group Manager Infrastructure, Alec Louverdis, apologised to the Committee for this oversight.

The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the items to be considered:

2.1 Zumo Lease Extension

Resolved WI/2015/019

THAT the public excluded item regarding Zumo Lease Extension be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Davy/Skinner Carried

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.2 Owen Houliston - General State of the City's Infrastructure

Mr Houliston raised concerns about Nelson City’s infrastructure. He spoke about recent works to Tipahi Street driveways which had resulted in a steeper slope for vehicles. Mr Houliston said the slope had been damaging the underside of cars.

Mr Houliston raised concerns about shared pathways in areas such as St Vincent and Vanguard Streets.

In response to a question, Mr Houliston advised that Downer had amended his driveway and it was no longer damaging his vehicle.

Point of Order: Her Worship the Mayor raised a point of order in accordance with Standing Order 3.13.4(e), noting that debate could not be held on a public forum matter. The Chairperson accepted the point of order.

It was agreed that further information on work underway on Council’s footpaths would included as an addendum to the Transport Asset Management Plan to be presented to the 22 October Committee meeting.

5. Confirmation of Minutes

5.1 30 July 2015

Document number M1375, agenda pages 8 - 13 refer.

Resolved WI/2015/020

THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 30 July 2015, be confirmed as a true and correct record.

Davy/Noonan Carried

6. Status Report - Works and Infrastructure Committee - 10 September 2015

Document number R4789, agenda pages 14 - 18 refer.

In response to questions, officers provided further detail on timeframes and progress for several projects.

The Group Manager Infrastructure, Alec Louverdis, undertook to provide information on the renewal uptake of street stall licenses in the next status report.

Resolved WI/2015/021

THAT the Status Report Works and Infrastructure Committee 10 September 2015 (R4789) and its attachment (A1150321) be received.

Barker/Skinner Carried

7. Chairperson's Report

The Chairperson advised the Works and Infrastructure Committee meeting set for 22 October would be held in Nelson North, with a location to be confirmed.

8. Water Supply, Wastewater, Stormwater/Flood Protection Asset Management Plans 2015-2025

Document number R4659, agenda pages 21 - 23 refer.

Manager Asset Management, Kevin Patterson, and Senior Asset Engineer – Utilities, Phil Ruffell, presented the report.

Mr Ruffell explained that a change was required to the table in the Executive Summary for the Stormwater/Flood Protection Asset Management Plan, but the financial tables at the back of the Plan were correct.

In response to a question, Mr Ruffell confirmed the project to reduce water supply pressure was anticipated to reduce maintenance costs.

Group Manager Infrastructure, Alec Louverdis, advised that updates to all asset management plans would be presented to Council in March/April 2016 to show any further changes following formal adoption and to further inform the Annual Plan 2016/17.

It was agreed that future asset management plan reports presented to Council for adoption would include an attachment summarising key changes.

Resolved WI/2015/022

THAT the report Water Supply, Wastewater, Stormwater/Flood Protection Asset Management Plans 2015-2025 (R4659) and its attachments (A824126, A824068 and A824368) be received.

Davy/Skinner Carried

In response to a question, Mr Ruffell explained the key changes for each asset management plan.

Her Worship the Mayor acknowledged the work of officers in preparing the plans.

Recommendation to Council WI/2015/023

THAT the Water Supply, Wastewater, Stormwater/Flood Protection Asset Management Plans 2015-2025 (A824126, A824068 and A824368), amended to reflect the approved Long Term Plan 2015- 2025, be adopted.

Davy/Skinner Carried

Attendance: The meeting adjourned from 10.19am to 10.35am.

9. Solid Waste: Acceptance of Contaminated Soil from Sites on the Hazardous Activities and Industries List (HAIL)

Document number R4312, agenda pages 26 - 31 refer.

Senior Asset Engineer – Solid Waste, Johan Thiart, presented the report.

In response to questions, Mr Thiart provided further information on how the Hazardous Activities and Industries List (HAIL) material would be tested. He explained the balance between testing expenses and volume of disposal. Mr Thiart advised that the majority of HAIL material received at the landfill had been appropriate for landfill cover or construction.

In response to a question, Group Manager Infrastructure, Alec Louverdis, advised that financial estimates for the proposed charging regime were not available, but would be monitored and available for the Annual Plan 2016/17.

Resolved WI/2015/024

THAT the report Solid Waste: Acceptance of Contaminated Soil from Sites on the Hazardous Activities and Industries List (HAIL) (R4312) be received.

Copeland/Davy Carried

Recommendation to Council WI/2015/025

THAT Council approve the development of a consent practice note that will allow the receiving of up to 25m³ soil (at the York Valley landfill) from a HAIL site (to align with the National Environmental Standards for Assessing and Managing Contaminants in Soil to Protect Human Health - NESCS), subject to bulk testing at the landfill at current landfill charges;

AND THAT the following concessions for soil from HAIL residential sites be approved (subject to compliance with current York Valley landfill resource consent criteria):

· 40% discount of the applicable landfill charge where the soil has been tested, meets the NESCS recreation standards and can be used as construction/cover material;

· 15% discount of the applicable landfill charge where the soil has been tested, does not meet the NESCS recreation standards and cannot be used as construction/cover material;

AND THAT the following volume concessions for soil from HAIL commercial sites be approved (subject to compliance with current York Valley landfill resource consent criteria), irrespective of whether the material can be used as construction/cover material:

· 0-10,000m3 - 10% discount of the applicable landfill charge;

· >10,000m3 – 15% discount of the applicable landfill charge.

Copeland/Barker Carried

Buildings

10. Outline Business Case for Millers Acre Public Toilets Upgrade

Document number R4604, agenda pages 32 - 42 refer.

Property and Facilities Asset Manager, Michael Homan, presented the report.

In response to questions, Mr Homan confirmed that the number of buses using Millers Acre had declined. He said there had been no recent complaints from bus users or the public about the toilets. Mr Homan advised there would be an additional public toilet established as part of the Rutherford Park development.

Councillor Noonan, seconded by Councillor Copeland, moved the recommendation in the officer’s report.

Some concern was raised that visitor numbers may be increasing and Council should progress the upgrade sooner rather than later. It was noted that freedom camping had reduced in the area, therefore cleanliness issues had reduced.

There was discussion on the location of the toilets relative to the Maitai walkway. There was general agreement that the Millers Acre toilets should be integrated into another building and not stand alone.

Resolved WI/2015/026

THAT the report Outline Business Case for Millers Acre Public Toilets Upgrade (R4604) and its attachments (A1328484) be received;

AND THAT option 1 as detailed in the outline business case (A1328484) - monitor and assess needs, defer design and construction - is approved.

Noonan/Copeland Carried

11. Exclusion of the Public

Resolved WI/2015/027

THAT the public be excluded from the following parts of the proceedings of this meeting.

Davy/Barker Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Works and Infrastructure Committee Meeting Minutes - Public Excluded - 30 July 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Collection and Processing of Recycling Services in Nelson	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Zumo Lease Extension	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into public excluded session at 11.02am and resumed in public session at 11.54am.

12. Re-admittance of the Public

Resolved WI/2015/028

THAT the public be re-admitted to the meeting.

Davy/Barker Carried

There being no further business the meeting ended at 11.54am.

Confirmed as a correct record of proceedings:

Chairperson Date

Works and Infrastructure Committee

22 October 2015

REPORT R4863

Transportation Asset Management Plan 2015-2025

1. Purpose of Report

1.1 To adopt the Transport Asset Management Plan 2015-2025.

2. Delegations

2.1 The Works and Infrastructure Committee has powers to recommend to Council asset management plans which relate to Transport.

3. Recommendation

THAT the report Transportation Asset Management Plan 2015-2025 (R4863) and its attachments (A1427524, A1156705 and A1435841), amended to reflect the Long Term Plan 2015-25, be received.

Recommendation to Council

THAT the Transportation Asset Management Plan 2015-2025 (A1156705), amended to reflect the Long Term Plan 2015-25, be adopted.

4. Background

4.1 Council resolved on 18 December 2014 as follows:

THAT the draft Transport Asset Management Plan 2015-2025 (A1156705) be adopted as the version to inform the Long Term Plan 2015-2025.

5. Discussion

5.1 The draft Transport Asset Management Plan adopted by Council on 18 December 2014 has been amended to reflect the approved Long Term Plan 2015/25 as highlighted in yellow in attachment 2.

5.2 Other minor amendments have also been made to the Transport Asset Management Plan as highlighted in blue.

5.3 A summary of these changes is included as attachment 1.

5.4 As requested at the Works and Infrastructure Committee meeting on 10 September 2015, a memo detailing the rationale behind the change to vehicle crossings during ultrafast broadband and footpath rehabilitation works is included as attachment 3.

6. Alignment with relevant Council policy

6.1 The Transport Asset Management Plan 2015-2025 supports Council’s purpose under section 10 (1(b)) of the Local Government Act 2002.

6.2 Nelson 2060 has been taken into account in the preparation of this plan.

7. Assessment of Significance against the Council’s Significance and Engagement Policy

7.1 This is not a significant decision in terms of the Council’s Significance and Engagement Policy.

8. Consultation

8.1 Decisions arising from the draft Transport Asset Management Plan which were considered to be significant were consulted through the Long Term Plan 2015-25.

9. Inclusion of Māori in the decision making process

9.1 Consultation with Maori was via the Long Term Plan.

10. Conclusion

10.1 The draft Transport Asset Management Plan 2015-2025 has been reviewed and amended to reflect all decisions made by the Council as reflected in the adopted Long Term Plan 2015-2025. Other minor amendments have also been made.

10.2 This revised asset management plan requires formal adoption.

Rhys Palmer

Senior Asset Engineer - Transport and Roading

Attachments

Attachment 1: A1427524 Summary of Significant Changes to the Transport Asset

Attachment 2: A1156705 - Transport Asset Management Plan 2015-2025 (Circulated separately)

Attachment 3: A1435841 Vehicle Crossing Changes Memo

Works and Infrastructure Committee

22 October 2015

REPORT R4822

Greenmeadows Stormwater Easement Consent

Purpose of Report

1.1 To approve a stormwater easement over Part Section 50 District of Suburban South defined on DP4585 being reserve land (Greenmeadows) pursuant to Section 48 Reserves Act 1977 (the Act).

2. Delegations

2.1 The Minister of Conservation has delegated authority to Council to grant easements over Council Reserves under section 48(1) of the Reserves Act 1977.

3. Recommendation

THAT the report Greenmeadows Stormwater Easement Consent (R4822) and its attachment (A1436622) be received;

Recommendation to Council

THAT Council grant the Nelson City Council an easement pursuant to Section 48(1) of the Reserves Act 1977 under delegated authority from the Minister of Conservation, over Part Section 50 District of Suburban South defined on DP4585, as described in report (R4822).

4. Background

4.1 Council as part of the Greenmeadows Development (approved by Council) need to divert an existing stormwater pipe, currently traversing the site, to a location that bypasses the site. Please refer to attachment one.

4.2 The new stormwater system, consisting of storm water pipes, manholes and intakes, will divert stormwater from the upper Songer Street catchment around the proposed development situated on the corner of Main Road Stoke and Songer Street.

4.3 The pipe is to be constructed along the lower embankment of Greenmeadows reserve and along the walkway between the Stoke Tennis Courts and 523 Main Road Stoke as shown on attachment one.

4.4 The granting of easements over land subject to the Reserves Act requires the Councils consent pursuant to the delegation from the Minister of Conservation. The easement in question is a stormwater easement allowing the ‘right to drain water’ via a stormwater system including pipe work and other associated utility features over Greenmeadows. (Part Section 50 District of Suburban South defined on DP4585).

5. Discussion

5.1 Council have agreed to proceed with the Stoke Community and Sports Facility and as such require the existing stormwater system across the proposed site to be diverted.

5.2 Council is required to obtain a stormwater easement over Greenmeadows Reserve for the right to drain water in favour of Nelson City Council.

5.3 Funding for this project has been included within the Stoke Community and Sports Facility budget for the 2015/16 financial year.

6. Options

6.1 Option 1 (Status quo): Stormwater system remains on current alignment under the proposed development. This option is not recommended.

6.2 Option 2: Council divert the stormwater system around the proposed development as proposed and by doing so give consent to grant an easement for the diversion across Greenmeadows (Reserve Land).

6.2.1 The chosen alignment is the most efficient and cost effective solution taking into consideration the downstream effects, constructability, impact on public, construction cost and timeframes for delivery.

6.2.2 The chosen alignment diverts the current stormwater system around the entire Stoke tennis court area, thus future proofing this asset against possible future redevelopment of the area in question.

7. Alignment with relevant Council policy

7.1 The diversion of the stormwater pipe is part of Councils approved Stoke Community and Sports Facility project and is included in Councils Long Term Plan.

7.2 Building works on site are planned to commence in the current financial year.

8. Assessment of Significance against the Council’s Significance and Engagement Policy

8.1 This is not a significant decision in terms of the Council’s Significance and Engagement Policy.

9. Consultation

9.1 Under section 48 of the Reserves Act 1977, where the works are deemed to materially alter or permanently damage the reserve, public notification as required by the Act was undertaken.

9.2 Public notification was advertised in the Nelson Mail on Saturday 5^th September 2015. A one month submission period followed this advertisement of which no submissions or objections were received.

10. Inclusion of Māori in the decision making process

10.1 No consultation has been undertaken with Māori.

11. Conclusion

11.1 Council have approved the Stoke Community and Sports Facility project.

11.2 Part of this work requires the existing stormwater pipe to be diverted.

11.3 Council approval is required to grant an easement in this matter.

Matt Bruce

Engineering Officer

Attachments

Attachment 1: Greenmeadows Stormwater Easement Plan

Works and Infrastructure Committee

22 October 2015

REPORT R4295

Solid Waste Asset Management Plan 2015-2025

1. Purpose of Report

1.1 To adopt the Solid Waste Asset Management Plan 2015-2025.

2. Delegations

2.1 The Works and Infrastructure Committee has powers to recommend to Council asset management plans which relate to Solid Waste.

3. Recommendation

THAT the report Solid Waste Asset Management Plan 2015-2025 (R4295) and its attachments (A1428173 and A1428146) be received.

Recommendation to Council

THAT the Solid Waste Asset Management Plan 2015-2025 (A1428146), amended to reflect the Long Term Plan 2015-25, be adopted.

4. Background

4.1 Council resolved on 18 December 2014 as follows:

That the Draft Solid Waste Asset Management Plan 2015-2025 be adopted as the version to inform the Long Term Plan 2015-2025, noting that change will be required as a result of the implementation of the joint landfill.

5. Discussion

5.1 The draft Solid Waste Asset Management Plan adopted by Council on 18 December 2014 has been amended to reflect the Long Term Plan 2015/25 as highlighted in yellow in attachment 1.

5.2 Other amendments have also been made to the Solid Waste Asset Management Plan as highlighted in blue.

6. Options

6.1 The draft Solid Waste Asset Management Plan 2015-2025 supports Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

7. Alignment with relevant Council policy

7.1 The Solid Waste Asset Management Plan 2015-2025 supports Council’s purpose under section 10 (1(b)) of the Local Government Act 2002.

7.2 Nelson 2060 has been taken into account in the preparation of this plan.

8. Assessment of Significance against the Council’s Significance and Engagement Policy

8.1 This is not a significant decision in terms of the Council’s Significance and Engagement Policy.

9. Consultation

9.1 Decisions arising from the draft Solid Waste Asset Management Plan which were considered to be significant were consulted through the Long Term Plan 2015-25.

10. Inclusion of Māori in the decision making process

10.1 No specific consultation with Māori has been undertaken. Consultation with Maori was via the Long Term Plan.

11. Conclusion

11.1 The draft Solid Waste Asset Management Plan 2015-2025 has been reviewed and amended to reflect all decisions made by the Council as reflected in the adopted Long Term Plan 2015-2025.

11.2 This revised asset management plan requires formal adoption as required by Council.

Johan Thiart

Senior Asset Engineer - Solid Waste

Attachments

Attachment 1: A1428173 - Summary of change

Attachment 2: A1428146 - Solid Waste Asset Management Plan 2015-2025