Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 10 September 2015, commencing at 9.01am
Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, R Copeland, G Noonan and T Skinner
In Attendance: Councillors P Matheson, B McGurk, and M Ward, Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Administration Adviser (S McLean), and Nelson Youth Councillors (E Ang and K Shaw)
Apologies: Councillors L Acland and M Lawrey
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Resolved WI/2015/018 THAT apologies be received and accepted from Councillors Acland and Lawrey. |
2. Confirmation of Order of Business
The Chairperson advised that agenda items 8 (Transportation Asset Management Plan 2015-2025) and 10 (Solid Waste Asset Management Plan 2015-2025) would be considered at the 22 October Works and Infrastructure Committee meeting as their attachments were not the most up to date version.
Group Manager Infrastructure, Alec Louverdis, apologised to the Committee for this oversight.
The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the items to be considered:
2.1 Zumo Lease Extension
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Resolved WI/2015/019 THAT the public excluded item regarding Zumo Lease Extension be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.2 Owen Houliston - General State of the City's Infrastructure
Mr Houliston raised concerns about Nelson City’s infrastructure. He spoke about recent works to Tipahi Street driveways which had resulted in a steeper slope for vehicles. Mr Houliston said the slope had been damaging the underside of cars.
Mr Houliston raised concerns about shared pathways in areas such as St Vincent and Vanguard Streets.
In response to a question, Mr Houliston advised that Downer had amended his driveway and it was no longer damaging his vehicle.
Point of Order: Her Worship the Mayor raised a point of order in accordance with Standing Order 3.13.4(e), noting that debate could not be held on a public forum matter. The Chairperson accepted the point of order.
It was agreed that further information on work underway on Council’s footpaths would included as an addendum to the Transport Asset Management Plan to be presented to the 22 October Committee meeting.
5.1 30 July 2015
Document number M1375, agenda pages 8 - 13 refer.
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Resolved WI/2015/020 THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 30 July 2015, be confirmed as a true and correct record. |
6. Status Report - Works and Infrastructure Committee - 10 September 2015
Document number R4789, agenda pages 14 - 18 refer.
In response to questions, officers provided further detail on timeframes and progress for several projects.
The Group Manager Infrastructure, Alec Louverdis, undertook to provide information on the renewal uptake of street stall licenses in the next status report.
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Resolved WI/2015/021 THAT the Status Report Works and Infrastructure Committee 10 September 2015 (R4789) and its attachment (A1150321) be received. |
The Chairperson advised the Works and Infrastructure Committee meeting set for 22 October would be held in Nelson North, with a location to be confirmed.
8. Water Supply, Wastewater, Stormwater/Flood Protection Asset Management Plans 2015-2025
Document number R4659, agenda pages 21 - 23 refer.
Manager Asset Management, Kevin Patterson, and Senior Asset Engineer – Utilities, Phil Ruffell, presented the report.
Mr Ruffell explained that a change was required to the table in the Executive Summary for the Stormwater/Flood Protection Asset Management Plan, but the financial tables at the back of the Plan were correct.
In response to a question, Mr Ruffell confirmed the project to reduce water supply pressure was anticipated to reduce maintenance costs.
Group Manager Infrastructure, Alec Louverdis, advised that updates to all asset management plans would be presented to Council in March/April 2016 to show any further changes following formal adoption and to further inform the Annual Plan 2016/17.
It was agreed that future asset management plan reports presented to Council for adoption would include an attachment summarising key changes.
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Resolved WI/2015/022 THAT the report Water Supply, Wastewater, Stormwater/Flood Protection Asset Management Plans 2015-2025 (R4659) and its attachments (A824126, A824068 and A824368) be received. |
In response to a question, Mr Ruffell explained the key changes for each asset management plan.
Her Worship the Mayor acknowledged the work of officers in preparing the plans.
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Recommendation to Council WI/2015/023 THAT the Water Supply, Wastewater, Stormwater/Flood Protection Asset Management Plans 2015-2025 (A824126, A824068 and A824368), amended to reflect the approved Long Term Plan 2015- 2025, be adopted. |
Attendance: The meeting adjourned from 10.19am to 10.35am.
9. Solid Waste: Acceptance of Contaminated Soil from Sites on the Hazardous Activities and Industries List (HAIL)
Document number R4312, agenda pages 26 - 31 refer.
Senior Asset Engineer – Solid Waste, Johan Thiart, presented the report.
In response to questions, Mr Thiart provided further information on how the Hazardous Activities and Industries List (HAIL) material would be tested. He explained the balance between testing expenses and volume of disposal. Mr Thiart advised that the majority of HAIL material received at the landfill had been appropriate for landfill cover or construction.
In response to a question, Group Manager Infrastructure, Alec Louverdis, advised that financial estimates for the proposed charging regime were not available, but would be monitored and available for the Annual Plan 2016/17.
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Resolved WI/2015/024 THAT the report Solid Waste: Acceptance of Contaminated Soil from Sites on the Hazardous Activities and Industries List (HAIL) (R4312) be received. |
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Recommendation to Council WI/2015/025 THAT Council approve the development of a consent practice note that will allow the receiving of up to 25m3 soil (at the York Valley landfill) from a HAIL site (to align with the National Environmental Standards for Assessing and Managing Contaminants in Soil to Protect Human Health - NESCS), subject to bulk testing at the landfill at current landfill charges; AND THAT the following concessions for soil from HAIL residential sites be approved (subject to compliance with current York Valley landfill resource consent criteria): · 40% discount of the applicable landfill charge where the soil has been tested, meets the NESCS recreation standards and can be used as construction/cover material; · 15% discount of the applicable landfill charge where the soil has been tested, does not meet the NESCS recreation standards and cannot be used as construction/cover material; AND THAT the following volume concessions for soil from HAIL commercial sites be approved (subject to compliance with current York Valley landfill resource consent criteria), irrespective of whether the material can be used as construction/cover material: · 0-10,000m3 - 10% discount of the applicable landfill charge; · >10,000m3 – 15% discount of the applicable landfill charge. |
Buildings
10. Outline Business Case for Millers Acre Public Toilets Upgrade
Document number R4604, agenda pages 32 - 42 refer.
Property and Facilities Asset Manager, Michael Homan, presented the report.
In response to questions, Mr Homan confirmed that the number of buses using Millers Acre had declined. He said there had been no recent complaints from bus users or the public about the toilets. Mr Homan advised there would be an additional public toilet established as part of the Rutherford Park development.
Councillor Noonan, seconded by Councillor Copeland, moved the recommendation in the officer’s report.
Some concern was raised that visitor numbers may be increasing and Council should progress the upgrade sooner rather than later. It was noted that freedom camping had reduced in the area, therefore cleanliness issues had reduced.
There was discussion on the location of the toilets relative to the Maitai walkway. There was general agreement that the Millers Acre toilets should be integrated into another building and not stand alone.
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Resolved WI/2015/026 THAT the report Outline Business Case for Millers Acre Public Toilets Upgrade (R4604) and its attachments (A1328484) be received; AND THAT option 1 as detailed in the outline business case (A1328484) - monitor and assess needs, defer design and construction - is approved. |
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Resolved WI/2015/027 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting Minutes - Public Excluded - 30 July 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Collection and Processing of Recycling Services in Nelson
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Zumo Lease Extension
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 11.02am and resumed in public session at 11.54am.
12. Re-admittance of the Public
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Resolved WI/2015/028 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 11.54am.
Confirmed as a correct record of proceedings:
