Minutes of a meeting of the Joint Shareholders Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 2 September 2015, commencing at 9.30am

 

Present:               Her Worship the Mayor R Reese (Chairperson), Deputy Mayor of Nelson P Matheson, Nelson City Councillors P Rainey, B McGurk, I Barker, and E Davy, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors M Higgins, J Edgar, T Norriss and S Bryant

In Attendance:     Chief Executive Nelson City Council (C Hadley), Chief Executive Tasman District Council (L McKenzie), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Group Manager Infrastructure (A Louverdis), Manager Communications (P Shattock), Corporate Services Manager (M Drummond), and Administration Adviser (G Brown)

Apology:              Deputy Mayor of Tasman T King

 

 

1.       Apology

Resolved JSC/2015/003

THAT an apology be received and accepted from Deputy Mayor of Tasman T King.

Her Worship the Mayor of Nelson/Edgar                                       Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1       24 July 2015 - Extraordinary Meeting

Document number M1369, agenda pages 7 - 10 refer.

Resolved JSC/2015/004

THAT the minutes of the extraordinary meeting of the Joint Shareholders Committee, held on  24 July 2015, be confirmed as a true and correct record.

His Worship the Mayor of Tasman/Barker                                    Carried

5.2.      Joint Shareholders Committee Minutes - 17 April 2015

Document number R4754, agenda pages 11 - 16 refer.

Resolved JSC/2015/005

THAT the minutes of the meeting of the Joint Shareholders Committee, held on 17 April 2015, be confirmed as a true and correct record.

Higgins/His Worship the Mayor of Tasman                                    Carried

    

6.       Tasman Bays Heritage Trust Statement of Intent 2015/16

Document number R4237, agenda pages 17 - 45 refer.

Olivia Hall, Chairperson, and Terry Horne, Trustee, of Tasman Bays Heritage Trust, joined the meeting.

Group Manager Community Services, Chris Ward, presented the report.

It was discussed that some of the key Strategic Objectives in the Statement of Intent (SOI) had no targets identified. Ms Hall advised that the Tasman Bays Heritage Trust focussed on maintaining a simplified SOI, however she pointed out that on page 20 of the agenda SOI targets were illustrated.

It was highlighted that the SOI contained some minor grammatical errors which needed rectifying before being formally published.

Resolved JSC/2015/006

THAT the report Tasman Bays Heritage Trust Statement of Intent 2015/16 (R4237) and its attachments (A1389167 and A1389171) be received;

AND THAT the Tasman Bays Heritage Trust Statement of Intent 2015/16 (A1389167) be approved for signing.

Davy/Bryant                                                                               Carried

       

7.       Exclusion of the Public

Rob Evans and Paul Steere, of Nelson Airport Ltd, and Evzen Novak, of Studio Pacific Architecture, were to be in attendance for Item 4 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved JSC/2015/007

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Rob Evans, Paul Steere and Evzen Novak remain after the public has been excluded, for Item 4 of the Public Excluded agenda Presentation from Nelson Airport Limited, as they have knowledge that will assist the Committee;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Rob Evans, Paul Steere and Evzen Novak possess relates to Nelson Airport Limited plans for the development.

Her Worship the Mayor of Nelson/Matheson                                 Carried

Daryl Wehner and Bronwyn Monopoli, of Port Nelson Ltd, were to be in attendance for Item 5 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Daryl Wehner, and Bronwyn Monopoli remain after the public has been excluded, for Item 5 of the Public Excluded agenda Port Nelson Ltd Draft Statement of Intent 2015/16 as they have knowledge that will assist the Committee;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Daryl Wehner and Bronwyn Monopoli possess relates to the Port Nelson Draft Statement of Intent 2015/16.

Barker/Higgins                                                                               Carried

Resolved JSC/2015/008

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

His Worship the Mayor of Tasman/Her Worship the Mayor of Nelson

                                                                                                      Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Extraordinary Joint Shareholders Committee Meeting Minutes - Public Excluded - 24 July 2015

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person.

2

Joint Shareholders Committee Meeting Minutes Public Excluded 17 April 2015

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3

Presentation from Nelson Airport Limited

This presentation relates to plans for development

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

4

Port Nelson Ltd Draft Statement of Corporate Intent 2015/16

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

5

Directors and Trustees Remuneration 2015/16

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

The meeting went into public excluded session at 9.38am and resumed in public session at 10.52am. 

8.       Re-admittance of the Public

Resolved JSC/2015/009

THAT the public be re-admitted to the meeting.

 

His Worship the Mayor of Tasman/Her Worship the Mayor of Nelson

                                                                                                      Carried

 

 

There being no further business the meeting ended at 10.52am.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                        Date