AGENDA
Ordinary meeting of the
Joint Shareholders Committee
Wednesday 2 September 2015
Commencing at 9.30am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Her Worship the Mayor of Nelson Rachel Reese
(Chairperson), Deputy Mayor of Nelson Paul Matheson, Nelson City Councillors Pete
Rainey, Brian McGurk, Ian Barker, and Eric Davy, His Worship the Mayor of
Tasman Richard Kempthorne, Deputy Mayor of Tasman Tim King, Tasman District
Councillors Michael Higgins, Judene Edgar, Trevor Norriss and Stuart Bryant
Guidelines for councillors
attending the meeting, who are not members of the Committee, as set out in
Standing Orders:
·
All councillors, whether or not they are members of the
Committee, may attend Committee meetings (SO 2.12.2)
·
At the discretion of the Chair, councillors who are not Committee
members may speak, or ask questions about a matter.
·
Only Committee members may vote on any matter before the
Committee (SO 3.14.1)
It is good practice for both Committee members and
non-Committee members to declare any interests in items on the agenda.
They should withdraw from the table for discussion and voting on any of these
items.
Joint Shareholders Committee
2
September 2015
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 24
July 2015 (Extraordinary Meeting) 7 - 10
Document number M1369
Recommendation
THAT the minutes of the extraordinary meeting of the Joint
Shareholders Committee, held on 24 July 2015, be confirmed as a true and
correct record.
5.2. 17 April 2015 11 - 16
Document number A1345011
Recommendation
THAT the minutes of the meeting of
the Joint Shareholders Committee, held on 17 April 2015, be confirmed as a true
and correct record.
6. Tasman
Bays Heritage Trust Statement of Intent 2015/16 17 - 45
Document number R4237
Recommendation
THAT the report Tasman Bays
Heritage Trust Statement of Intent 2015/16 (R4237) and its attachments (A1389167 and A1389171) be received;
AND THAT
the Tasman Bays Heritage Trust Statement of Intent 2015/16
(A1389167) be approved for signing.
Public Excluded Business
7. Exclusion
of the Public
Recommendation
|
THAT,
in accordance with section 48(5) of the Local Government Official Information
and Meetings Act 1987, Rob Evans, Paul Steere and Evzen Novak remain after
the public has been excluded, for Item 4 of the Public Excluded agenda Presentation
from Nelson Airport Limited, as they have knowledge that will assist the Committee;
AND THAT, in
accordance with section 48(6) of the Local Government Official Information
and Meetings Act 1987, the knowledge that Rob Evans, Paul Steere and Evzen
Novak possess relates to Nelson Airport Limited plans for the development.
|
Recommendation
|
THAT, in
accordance with section 48(5) of the Local Government Official Information
and Meetings Act 1987, Daryl Wehner, and Bronwyn Monopoli remain after the
public has been excluded, for Item 5 of the Public Excluded agenda Port
Nelson Ltd Draft Statement of Intent 2015/16 as they have knowledge that will
assist the Committee;
AND THAT, in
accordance with section 48(6) of the Local Government Official Information
and Meetings Act 1987, the knowledge that Daryl Wehner and Bronwyn Monopoli
possess relates to the Port Nelson Draft Statement of Intent 2015/16.
|
Recommendation
THAT
the public be excluded from the following parts of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to each matter
|
Particular interests protected (where applicable)
|
|
1
|
Extraordinary
Joint Shareholders Committee Meeting Minutes - Public Excluded - 24 July 2015
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The
withholding of the information is necessary:
· Section
7(2)(i)
To enable the local authority to carry
on, without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
· Section
7(2)(a)
To protect the privacy of natural
persons, including that of a deceased person.
|
|
2
|
Joint
Shareholders Committee Meeting Minutes - Public Excluded - 17 April 2015
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
3
|
Presentation
from Nelson Airport Limited
This
presentation relates to plans for development
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
4
|
Port
Nelson Ltd Draft Statement of Corporate Intent 2015/16
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
5
|
Directors
and Trustees Remuneration 2015/16
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
8. Re-admittance
of the public
Recommendation
THAT
the public be re-admitted to the meeting.
Minutes of an
extraordinary meeting of the Joint Shareholders Committee
Held in the Council
Chamber, Civic House, 110 Trafalgar Street, Nelson
On Friday 24 July 2015,
commencing at 9.03am
Present: Her
Worship the Mayor R Reese (Chairperson), Deputy Mayor of Nelson P Matheson,
Councillors P Rainey, B McGurk, E Davy, His Worship the Mayor of Tasman R
Kempthorne (Chairperson), T King (Deputy Chairperson), M Higgins, and S Bryant
In Attendance: Chief
Executive Nelson City Council (NCC) (C Hadley), Chief Executive Tasman District
Council (TDC) (L McKenzie), Group Manager Corporate Services NCC (N Harrison),
Corporate Services Manager TDC (M Drummond), and Administration Adviser NCC (S
McLean)
Apologies: Nelson
City Councillors I Barker for attendance and E Davy for lateness, and Tasman
District Councillor J Edgar for attendance
1. Apologies
|
Resolved JSC/2015/001
THAT apologies be
received and accepted from Nelson City Councillors I Barker for attendance
and E Davy for lateness, and Tasman District Councillor J Edgar for
attendance.
Higgins/Matheson Carried
|
Attendnace: Councillor Rainey joined the meeting at 9.06am.
2. Confirmation
of Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public
Forum
There was no public forum.
5. Exclusion
of the Public
Paul Steer and Rob Evans, of
Nelson Airport Ltd, were in attendance for Item 3 of the Public Excluded agenda
to answer questions and, accordingly, the following resolution was passed:
|
Resolved JSC/2015/002
THAT, in accordance with section 48(5) of
the Local Government Official Information and Meetings Act 1987, Paul Steere
and Rob Evans remain after the public has been excluded, for Item 3 of the
Public Excluded agenda (Nelson Airport Ltd – Statement of Intent
2015/16), as they have knowledge that will assist the Council;
AND
THAT, in accordance with section 48(6) of the Local Government Official
Information and Meetings Act 1987, the knowledge that Paul Steere and Rob
Evans posess relates to the Nelson Airport Statement of Intent 2015/16.
Her Worship the Mayor of Nelson/His Worship the Mayor
of Tasman
Carried
|
|
Resolved JSC/2015/003
THAT
the public be excluded from the following parts of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
Her Worship the Mayor of Nelson/His Worship the Mayor
of Tasman
Carried
|
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to
each matter
|
Particular interests protected (where applicable)
|
|
1
|
Nelson Airport Ltd -
Statement of Intent 2015/16
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the
information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into public
excluded session at 9.07am and resumed in public session at 9.24am.
6. Re-admittance
of the Public
|
Resolved JSC/2015/004
THAT
the public be re-admitted to the meeting.
Her Worship the Mayor of Nelson/Matheson Carried
|
7. Exclusion
of the Public
|
Resolved JSC/2015/005
THAT,
in accordance with section 48(5) of the Local Government Official Information
and Meetings Act 1987, Simon Orr remain after the public has been excluded,
for Item 3 of the Public Excluded agenda (Nelson Airport Ltd –
Statement of Intent 2015/16), as he has knowledge that will assist the
Council;
AND
THAT, in accordance with section 48(6) of the Local Government Official
Information and Meetings Act 1987, the knowledge that Simon Orr possesses
relates to the Nelson Airport Statement of Intent 2015/16.
Her Worship the Mayor of Nelson/His Worship the Mayor
of Tasman
Carried
|
|
Resolved JSC/2015/006
THAT
the public be excluded from the following parts of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
Higgins/Matheson Carried
|
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to
each matter
|
Particular interests protected (where applicable)
|
|
1
|
Director appointments
for Port Nelson Limited and Nelson Airport Limited
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the
information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into public
excluded session at 9.25am and resumed in public session at 10.24am.
8. Re-admittance
of the Public
|
Resolved JSC/2015/007
THAT
the public be re-admitted to the meeting.
Her Worship the Mayor of Nelson/Rainey Carried
|
|
9. Meeting
Date
|
|
|
It was agreed that the Joint Shareholders
Committee meeting set for 14 August would be delayed until September.
|
There being no further business the
meeting ended at 10.26am.
Confirmed as a correct record of proceedings:
Chairperson
Date
|
|
Joint Shareholders Committee
2 September 2015
|
REPORT R4237
Tasman
Bays Heritage Trust Statement of Intent 2015/16
1. Purpose of Report
1.1 To approve the Tasman Bays Heritage Trust
(TBHT) Statement of Intent (SOI) 2015/16 (attachment 1) for signing.
2. Delegations
2.1 The
Joint Shareholders Committee has the power to decide on all matters relating to
jointly owned Council Controlled Organisations and Council Controlled Trading
Organisations, including statements of intent, statements of corporate intent,
half yearly reports, the appointment of directors and setting of
directors’ fees.
3. Recommendation
|
THAT the report Tasman Bays
Heritage Trust Statement of Intent 2015/16 (R4237) and its attachments (A1389167 and A1389171) be received;
AND THAT
the Tasman Bays Heritage Trust Statement of Intent
2015/16 (A1389167) be approved for signing.
|
4. Background
4.1 The
Joint Shareholders Committee received the draft SOI from TBHT at its meeting on
17 April 2015. The Committee resolved:
THAT the report Tasman Bays Heritage Trust
Statement of Intent 2015/16 and Half Yearly Report (A1332722) and its
attachments (A1334660, A1333055 and A1334741) be received;
AND THAT the Committee authorises officers to work
with the Chief Executive of the Tasman Bays Heritage Trust to ensure that the
Board’s strategy and measures give effect to the letter of expectation
and Strategic Review before reporting back to the Joint Shareholders Committee;
AND THAT the Committee requests that the report
back cover any matters in the letter of expectation and Strategic Review that
are not taken up and give reasons why;
AND THAT a final Statement of Intent be reported
back to the Joint Shareholders Committee in August 2015.
4.2 Council officers have discussed the SOI with the
TBHT Chief Executive and with Trustees. As a result, changes have been made to
the SOI and the Trust has provided a cover letter detailing its response to the
Strategic Review.
5. Discussion
Changes
made to the Draft SOI
5.1 A
number of changes have been made to the draft SOI previously presented to the
Committee. These include:
5.1.1 Inclusion
of additional statutory information as required under Schedule 8, s9 of the
Local Government Act 2002 (pages 1-9 of the SOI).
5.1.2 Clear
relationship between Strategic Objectives, Performance Measures, Targets and
timeframes for action
5.1.3 New
performance measures as follows:
· Reporting
of outcomes (objective 1)
· The
Trust will work with Councils and other major stakeholders to continue the
development of planning for the redevelopment of Research and Collection
storage facilities (objective 4)
5.1.4 The
performance measure ‘Play a lead role in maintaining and activating the
Museum and Gallery network of the Nelson-Tasman region is moved to objective 2.
5.1.5 Changes
to the content and presentation of KPI’s, including targets for regional
outreach (page 20).
Covering
letter from TBHT
5.2 The
covering letter provides a link between the Strategic Review and the SOI. The
Trustees have summarised the key recommendations and have confirmed that these
are addressed within the SOI.
5.3 Officers
concur and believe that the Trust has indicated a strong commitment to change,
in line with the direction given by the Strategic Review. It is recommended
that the SOI is approved.
6. Options
6.1 The
Committee can either approve the Statement of Intent for signing or request
further changes. Officers believe that the SOI as presented should be approved
for signing.
7. Alignment with relevant Council policy
7.1 This decision is a part of a statutory process.
Support for TBHT is consistent with the councils’ regional community
outcome of ‘Our communities have opportunities to celebrate and explore
their heritage, identity and creativity.’
8. Assessment of Significance against the
Council’s Significance and Engagement Policy
8.1 This
decision is not significant in terms of Council’s Significance and
Engagement Policy.
9. Consultation
9.1 No
consultation has been carried out other than with the Tasman Bays Heritage
Trust.
10. Inclusion of Māori in the decision making
process
10.1 No
specific consultation has been carried out with Maori. There is iwi
representation on the TBHT Board.
11. Conclusion
11.1 The
Tasman Bays Heritage Trust has submitted a revised SOI that is compliant with
Schedule 8 of the Local Government Act 2002 and which incorporated the changes
requested previously by the Joint Shareholders Committee.
Chris
Ward
Group
Manager Community Services
Attachments
Attachment 1: A1389167 -
TBHT Statement of Intent 2015/16
Attachment 2: A1389171
- TBHT Statement of Intent letter
