24 September 2015
Memo to: Mayor
and Councillors
Memo from: Administration
Advisers
Subject: Community Services Committee–
24 September 2015 – LATE ITEM
7. Late
Item: Chairperson's Report 3 - 4
Document 4896
A report
titled Chairperson's Report is attached and to be considered as a major late
item at this meeting. This report was listed as item 7 on the public
agenda for the Community Services Committee meeting on 24 September 2015 to
ensure elected members were aware that it would be presented to this meeting.
Section
46A(1)-(6) of the Local Government Official Information and Meetings Act 1987
and Standing Order 2.15.8 require that agendas are distributed with the
associated reports. As this report was not distributed with the agenda
for this meeting, it must be treated as a major late item to be considered at
this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Community Services Committee
to enable a timely decision to be made.
Recommendation
THAT
the item regarding Chairperson's Report be considered at this meeting as a
major item not on the agenda, pursuant to Section 46A(7)(a) of the Local
Government Official Information and Meetings Act 1987, to enable a timely
decision to be made.
|
|
Community Services Committee
24 September 2015
|
REPORT R4896
Chairperson's
Report
1. Purpose
of Report
1.1 To consider amending the age group details
within the Outline Business Case for Rutherford Playground project 2294.
2. Recommendation
|
THAT
the Chairperson's Report (R4896)
be received;
AND THAT
Option 2 of the Outline Business Case for Rutherford
Playground project 2294 be amended to read:
“Creating a
playground which is capable of attracting and actively engaging a wide age
group primarily focussed on the 5-13 years age group.”
|
3. Decision
Rutherford
Playground
3.1 I have followed a request from the Deputy Chair of
this committee, Councillor Noonan, to allow you all to give further
consideration to the wording defining the proposed Rutherford Park
playground. I have taken the step as the infrastructure team are at the
point where they are about to go out to tender for work on concept designs for
the playground. A set of designs will be produced that will inform all
councillors at a workshop scheduled for 1 December. At this workshop a
set of design options will be presented with a range of prices. These
design options may trigger discussions on financial partnerships.
3.2 There is concern that the wording ‘five to
thirteen year olds’ set out in the outline business case received at the
Community Services Committee meeting of 13 August 2015 is too narrow.
3.3 The resolution at the 13 August 2015 meeting said:
THAT the report Outline
Business Cases for Selected 2015/16 Projects (R4357) and its attachments
(A1306172 and A1328462) be received and that the risks therein be noted.
3.4 Within attachment two of this report (A1328462)
under Option 2 it describes that a playground will be created which is capable
of attracting and actively engaging primarily the 5yr to 13yr age group for at
least 1½ hours.
3.5 I am happy to give the committee a further
opportunity today to give consideration that the project be advanced by the
infrastructure team allowing for a broader definition to inform the concept
designs. The reason this has come as a late item today is that if we
don't attend to this now, a delay of six weeks would occur as the next
opportunity to do so would be at our next meeting.
3.6 In order for this broadening to occur, a further
resolution is required.
3.7 To that end, this report seeks to amend Option 2 of
the Outline Business Case for Rutherford Playground project 2294 to read:
“Creating a playground
which is capable of attracting and actively engaging a wide age group primarily
focussed on the 5-13 years age group.”
3.8 As mentioned, a workshop to discuss concept designs
for the playground is expected to be held on 1 December 2015.
Pete
Rainey
Chairperson
Attachments
Nil
