Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 20 August 2015, commencing at 9.01am
Present: Councillors I Barker (Chairperson), L Acland (Deputy Chairperson), E Davy, K Fulton, P Matheson, B McGurk, G Noonan, and P Rainey, Mr J Murray and Mr J Peters
In Attendance: Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Manager Communications (P Shattock), Administration Adviser (G Brown), and Youth Councillors (R Griffith and K Phipps)
Apology: Her Worship the Mayor R Reese
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Resolved GOV/2015/024 THAT an apology be received and accepted from Her Worship the Mayor. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Raymond Siatkowski - Trans-Pacific Partnership Agreement (TPPA)
Mr Siatkowski spoke to a tabled document A1403250.
In response to a question, Mr Siatkowski advised there were TPPA free municipalities in America.
In response to a further question, Mr Siatkowski said local government should continue to correspond with central government with regards to objectives to be considered when negotiating terms of the TPPA.
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1 A1403181 - Tabled Document - Ken Siatkowski Trans - Pacific Partnership and Free Trade Agreements |
5.1 9 July 2015
Document number M1338, agenda pages 8 - 17 refer.
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Resolved GOV/2015/026 THAT the minutes of the meeting of the Governance Committee, held on 9 July 2015, be confirmed as a true and correct record. |
The Chairperson provided a brief verbal report and advised the Committee of the Policy and Planning resolution in July 2013 with regards to the Trans-Pacific Partnership Agreement (TPPA).
He highlighted that the New Zealand Ministry of Foreign Affairs and Trade had the TPPA process set out on their website.
Governance
7. Tourism Nelson Tasman Limited Statement of Intent 2015/16
Document number R4580, agenda pages 18 - 43 refer.
Tourism Nelson Tasman Limited, Chief Executive, Lynda Keene, and Director, Sharon McGuire, joined the meeting.
Group Manager Community Services, Chris Ward, presented the report.
In response to a question, Mr Ward advised the budgetary constraints referred to in the draft Statement of Intent 2015-2018 would mean that Tourism Nelson Tasman would need to prioritise its activities.
Ms McGuire added that the reduced funding would limit the ability of Tourism Nelson Tasman to market the region.
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Resolved GOV/2015/027 THAT the report Tourism Nelson Tasman Limited Statement of Intent 2015/16 (R4580) and its attachments (A1389793 and A1389798) be received. |
In response to a further question, Mr Ward advised that the activities identified in the Statement of Intent were not under negotiation with Tasman District Council.
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Recommendation to Council GOV/2015/028 THAT the Tourism Nelson Tasman Limited Statement of Intent 2015/16 (A1389798) be approved for signing. |
8. Commercial Subcommittee - 9 July 2015
Document number M1337, agenda pages 44 - 45 refer.
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Resolved GOV/2015/029 THAT the unconfirmed minutes of an extraordinary meeting of the Commercial Subcommittee, held on 9 July 2015, be received. |
9. Audit, Risk and Finance Subcommittee - 30 July 2015
Document number M1385, agenda pages 46 - 53 refer.
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Resolved GOV/2015/030 THAT the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 30 July 2015, be received. |
9.1 Update on charging interest on general debtors
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Recommendation to Council GOV/2015/031 THAT the Draft Debt Management Policy (A1353429) be approved. |
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Recommendation to Council GOV/2015/032 THAT Council approves continuing work on 2014/15 capital projects within the 2014/15 approved budgets, noting a report on carry forwards will come to the Audit, Risk and Finance Subcommittee meeting on 10 September 2015. |
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Resolved GOV/2015/033 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Governance Committee Meeting Minutes - Public Excluded - 9 July 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.
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The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
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2 |
Status Report - Governance Committee - 20 August 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Burrell Park Building Purchase
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Nelmac Directors' Fees 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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5 |
Review of Economic Development Services - next steps
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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6 |
Recycling contract
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 9.24am and resumed in public session at 11.45am.
11. Re-admittance of the Public
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Resolved GOV/2015/034 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 11.45am.
Confirmed as a correct record of proceedings:
Chairperson
Date