Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 13 August 2015, commencing at 9.02am
Present: Councillors P Rainey (Chairperson), M Lawrey, P Matheson, G Noonan (Deputy Chairperson), T Skinner and M Ward
In Attendance: Councillors L Acland, I Barker and B McGurk, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Administration Adviser (S McLean), and Nelson Youth Councillor (J Morgan)
Apologies: Her Worship the Mayor R Reese and Councillor R Copeland
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Resolved CS/2015/028 THAT apologies be received and accepted from Her Worship the Mayor and Councillor Copeland. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Steve Thomas – Marina Strategy
Mr Thomas congratulated Council on the move to put a Marina Strategy in place. He highlighted that the strategy development consultation should include marina businesses.
Mr Thomas said a marina business group could be established in the near future.
In response to a question, Mr Thomas summarised the issues he believed should be considered in the Marina Strategy, namely land use, adhoc development, industry on marina frontage, linking the city to the sea and focussing on cruising yachts.
5.1 2 July 2015
Document number M1318, agenda pages 8 - 19 refer.
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Resolved CS/2015/029 THAT the minutes of the meeting of the Community Services Committee, held on 2 July 2015, be confirmed as a true and correct record. |
6. Status Report - Community Services Committee - 13 August 2015
Document number R4678, agenda pages 20 - 23 refer.
In response to a question, Arts and Heritage Adviser, Debbie Daniell-Smith, advised that the proposed artworks to be commissioned from the Arts Fund would be presented to a committee comprising of iwi members and representatives from the Nelson Provincial Museum and Suter Art Gallery on 3 September 2015.
In response to further questions, Ms Daniell-Smith advised the artists were responsible for organising resource and building consents, and the artworks were due to be in place before June 2016.
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Resolved CS/2015/030 THAT the Status Report Community Services Committee 13 August 2015 (R4678) and its attachment (A1157454) be received. |
There was no Chairperson’s Report.
8. Outline Business Cases for Selected 2015/16 Projects
Document number R4357, agenda pages 24 - 32 refer.
Manager Asset Management, Kevin Patterson, presented the report.
Mr Patterson highlighted that, depending on the value of the tender, the final estimated project costs for the Rutherford Playground may be reported to either the Group Manager Infrastructure or the Committee.
In response to questions, Group Manager Community Services, Chris Ward, said the hardstand area would be assessed as part of the Marina Strategy.
In response to questions, Mr Louverdis confirmed that contract continuity and integration between projects at Rutherford Park and Trafalgar Park was a priority and officers would assess this to ensure a cost effective solution. Mr Patterson advised that the Rutherford Park costs listed in the business case did not show funding allocated for 2016/17 or 2018/19 due to resource consent timing.
Concern was raised about the inability to use certain grassed areas for wet-weather parking at Trafalgar Park.
There was discussion on the Rutherford Playground project and the target age range for users of the playground. In response to a suggestion, Mr Louverdis advised that holding a councillor workshop on the matter would cause delays in the project.
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Resolved CS/2015/031 THAT the report Outline Business Cases for Selected 2015/16 Projects (R4357) and its attachments (A1306172 and A1328462) be received and that the risks therein be noted. |
Attendance: The meeting adjourned for morning tea from 10.07am to 10.21am.
The Chairperson advised that a councillor workshop would be held on 27 August regarding crematorium services.
Cemeteries and Crematoria
9. RSA WWI Commemoration - Marsden Valley Cemetery
Document number R4334, agenda pages 33 - 39 refer.
Group Manager Community Services, Chris Ward, presented the report.
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Resolved CS/2015/032 THAT the report RSA WWI Commemoration - Marsden Valley Cemetery (R4334) and its attachments (A1376891 and A1376895) be received; |
In response to a question, Mr Ward said he believed the Nelson Returned and Services’ Association (RSA) was capable of raising the additional funding required. He highlighted that the RSA had modified its aspirations, resulting in a more achievable budget for the sculpture.
Concern was raised that a precedent may be set for Council providing funding for a project before the organisation had sourced any funding. Mr Ward emphasised that this project had been planned for a long time.
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Resolved CS/2015/033 AND THAT approval be given to the Nelson Returned and Services’ Association to erect a sculpture of a World War I soldier in the RSA section of the Marsden Valley Cemetery; AND THAT $20,000 be granted to the Nelson Returned and Services’ Association as a full and final contribution towards construction and installation of the sculpture; AND THAT the sculpture remains the property of the Returned and Services’ Association. |
10. Nelson Marina Strategy: Terms of Reference
Document number R4641, agenda pages 40 - 46 refer.
The Chief Executive, Clare Hadley, presented the report. She tabled corrected Nelson Marina Strategy Terms of Reference (A1381707) and explained the changes that had been made.
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Resolved CS/2015/034 THAT the report Nelson Marina Strategy: Terms of Reference (R4641) and its attachment (A1381707) be received; |
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1 A1381707 - Tabled Document - Marina Strategy - Terms of Reference |
In response to a question about wider strategy for the area, Mrs Hadley advised that strategic planning was underway in terms of three precincts; Haven Road, Marina-Akersten Street and the CBD.
It was noted that part 3.3 of the corrected Terms of Reference adequately covered marine-related business owners.
Attendance: Councillor Ward left the meeting at 10.39am.
In response to a question, Mrs Hadley advised the Marina Strategy would not undergo a full community-wide consultation, and would follow the consultation approach outlined in the Terms of Reference. She highlighted that proposals in the Strategy would be included in future planning documents.
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Resolved CS/2015/035 AND THAT the Nelson Marina Strategy: Terms of Reference (A1381707) be approved. |
Attendance: Councillor Ward returned to the meeting at 10.44am.
11. Nelson Youth Council Update
Nelson Youth Councillor Jamie Morgan summarised activities the Nelson Youth Council had been working on. These included helping to organise the Arts Festival and Masked Parade, Heritage Week photography workshops, installing a second postcard mural in Tahunanui, attending a Youth Council Top of the South Forum, a trip for three youth councillors to Wellington to learn from the Wellington Youth Council, assisting with the upcoming Shakeout exercise, looking into youth employment, and looking into study space in the library.
Mr Morgan advised that recruitment for next years’ youth councillors would begin on 14 September 2015.
Attendance: Councillor Noonan left the meeting at 10.50am.
12. Nelson Youth Council - 9 February 2015
Document number M1388, agenda pages 47 - 51 refer.
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Resolved CS/2015/036 THAT the confirmed minutes of a meeting of the Nelson Youth Council, held on 9 February 2015, be received. |
13. Nelson Youth Council - 10 March 2015
Document number M1387, agenda pages 52 - 56 refer.
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Resolved CS/2015/037 THAT the confirmed minutes of a meeting of the Nelson Youth Council, held on 10 March 2015, be received. |
14. Nelson Youth Council - 23 April 2015
Document number M1211, agenda pages 57 - 61 refer.
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Resolved CS/2015/038 THAT the confirmed minutes of a meeting of the Nelson Youth Council, held on 23 April 2015, be received. |
15. Nelson Youth Council - 4 June 2015
Document number M1247, agenda pages 62 - 68 refer.
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Resolved CS/2015/039 THAT the confirmed minutes of a meeting of the Nelson Youth Council, held on 4 June 2015, be received. |
Attendance: Councillor Noonan returned to the meeting at 10.52am.
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Resolved CS/2015/040 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting Minutes - Public Excluded - 2 July 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Community Services Committee - 13 August 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.53am and resumed in public session at 11.05am.
17. Re-admittance of the Public
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Resolved CS/2015/041 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 11.05am.
Confirmed as a correct record of proceedings:
Chairperson
Date