Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 30 July 2015, commencing at 9.02am
Present: Councillors E Davy (Chairperson), I Barker, M Lawrey (Deputy Chairperson) and T Skinner
In Attendance: Councillors P Matheson and M Ward, Group Manager Infrastructure (A Louverdis), Manager Administration (P Langley), and Administration Adviser (G Brown)
Apologies: Her Worship the Mayor R Reese, Councillors L Acland, R Copeland, and G Noonan
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Resolved WI/2015/007 THAT apologies be received and accepted from Her Worship the Mayor, Councillors Acland, Noonan, and Copeland. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Gordon Dicker - Reimbursement for Water Leaks
Mr Dicker raised his concerns about the criteria for credit requests in relation to water leaks and spoke to a tabled document (A1395076).
In response to questions, Mr Dicker advised he lived on a hillside with good drainage so it was difficult to identify the water leaks. He added that the leaks arose when pressure built up on the pressure release valve on the hot water cylinder.
In response to a further question, Mr Dicker said the issues were resolved by replacing the pressure reducing valve.
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1 A1395076 - Tabled Document - Criteria for Credit Request for Water Leak from October the 1st 2011 - Gordon Dicker |
5.1 5 May 2015
Document number M1200, agenda pages 7 - 14 refer.
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Resolved WI/2015/009 THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 5 May 2015, be confirmed as a true and correct record. |
6. Status Report - Works and Infrastructure Committee - 30 July 2015
Document number R4598, agenda pages 15 - 18 refer.
In response to a question, Group Manager Infrastructure, Alec Louverdis, advised the Beatson Road signage would be installed to coincide with the physical works, scheduled for completion by the end of August 2015.
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Resolved WI/2015/010 THAT the Status Report Works and Infrastructure Committee 30 July 2015 (R4598) and its attachment (A1150321) be received. |
There was no Chairperson’s Report.
Transport and Roading
8. Infrastructure Fees and Charges
Document number R4248, agenda pages 19 - 23 refer.
Manager Operations, Peter Anderson, and Manager Capital Projects, Shane Davies, presented the report.
In response to a question, Group Manager Infrastructure, Alec Louverdis, advised the increase in transfer station fees was part of the closed account landfill activity and part of the Solid Waste Asset Management Plan.
In response to questions, Mr Davies advised the justification for the increase in roading fees was due to an internal review for road closures in 2014, along with more stringent legislative requirements which resulted in additional consultation, notification, assessing traffic management plans, providing assistance to organisations and detailed assessments for health and safety. He added that road closure fees for construction had not been increased since 2010.
In response to a further question, Mr Davies confirmed the charges reflected actual costs therefore Council was not making a profit.
There was some concern raised about the level of increase and that processes needed to be simpler.
It was noted that traffic management plans were the responsibility of the organiser of the event, and were required to be comprehensive as enforcement action could be taken by the Police.
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Resolved WI/2015/011 THAT the report Infrastructure Fees and Charges (R4248) and its attachment (A1360990) be received; AND THAT the proposed charges be approved effective 31 August 2015. |
Water, Wastewater, Stormwater
9. Outline Business Cases for Selected 2015/16 Projects
Document number R4356, agenda pages 24 - 47 refer.
Manager Asset Management, Kevin Pattersson, and Senior Asset Engineer – Utilities, Phil Ruffell, presented the report.
In response to a question, Mr Ruffell advised the proposed detention pond at the Nelson College for Girls would need to be investigated and discussions would be held with Nelson College for Girls. He said there was an area available which would require an additional embankment. Mr Ruffell advised that it would be similar to the detention pond at Ngawhatu.
In response to a further question, Mr Ruffell advised there would be no change to the playing fields apart from manhole covers being replaced by grates.
The Chairperson clarified that the options highlighted in the business cases would be progressed.
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Resolved WI/2015/012 THAT the report Outline Business Cases for Selected 2015/16 Projects (R4356) and its attachments (A1306411, A1306409, A1328492, A1328494, A1328501, and A1378910) be received. |
Buildings
10. Earthquake Prone Buildings #5
Document number R4128, agenda pages 48 - 60 refer.
Manager Capital Projects, Shane Davies, presented the report.
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Resolved WI/2015/013 THAT the report Earthquake Prone Buildings #5 (R4128) and its attachments (A1252682, A573853, A573921) be received; AND THAT approval be granted to undertake detailed earthquake assessments on Montgomery Superloo, Nelson Haven Sports Complex and the Tahuna Campground – Function Centre, funded from provision provided in the 2015/16 budget, on the basis that these are of the next highest priority; AND THAT approval be granted to undertake design and cost estimate for the remedial work to Isel House Chimneys funded from provision provided in the 2015/16 budget; AND THAT further assessment considering economical and community factors be completed on the following buildings below 34%NBS to enable the Committee to make informed decision and that this is brought back to a future Works and Infrastructure Committee and/or Commercial Sub-Committee; · Refinery building · Plant and Food building · Wood Turners Building |
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Resolved WI/2015/014 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting Minutes - Public Excluded - 5 May 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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2 |
Status Report - Works and Infrastructure Committee - 30 July 2015
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 9.37am and resumed in public session at 9.47am.
12. Re-admittance of the Public
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Resolved WI/2015/015 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 9.47am.
Confirmed as a correct record of proceedings:
Chairperson
Date