OPEN

MINUTE ITEM ATTACHMENTS

Nelson City Council meeting of the

Nelson City Council

Thursday 23 July 2015
Commencing at 9.00am
Council Chamber

Civic House

110 Trafalgar Street, Nelson

TABLE OF CONTENTS

PAGE

Public Forum - C St Johanser and M Bauer

A.     A1391275 - Tabled Document - Christopher St Johanser and Moira Bauer Brook Valley Community Group                            3

Public Forum - S Walker

A.     A1392985 - Tabled Document - Stuart Walker Trafalgar Centre Access Road Handout 1                                                            5

B.     A1392986 - Tabled Document - Stuart Walker Trafalgar Centre Access Road Handout 2                                                            9

10    Trafalgar Centre - Geotechnical Assessments, Structural Implications and Costings

A.     A1392707 - Tabled Document - Changes to Trafalgar Centre Report R4542, Council 23Jul2015                                            13

Chamber of Commerce Presentation

A.     A1394563 - Tabled Document - Chamber of Commerce Handout                                                                                             14

Stoke Community and Sports Facility

A.     A1391002 - Tabled Document - Urban Design Panel Report - 20Jul2015 - Stoke Greenmeadows                                          17

B.     A1394559 - Tabled Document - Stoke Community and Sports Facility Alternative Recommendation                                      23

Forestry Harvest on Dun Mountain Walkway

A.     A1394736 - Draft Harvest Plan                                               24

B.     A1394746 - Image of Dun Mountain Trail                                25

Sister City Trip to China Presentation

A.     A1394833 - Presentation - Sister City Trip to China                 26

22    Exclusion of the Public

A.     A1392692 - Tabled Document - Amended Public Excluded Resolution                                                                              43

Nelson City Council 23 July 2015

Trafalgar Centre – Geotechnical Assessments, Structural Implications and Costings

Amendments to report R4542

Clause 5.7 the last sentence to be replaced with “This would put additional strain on the glulam portals and contribute to their capacity being exceeded.”

Clause 5.13 add the following sentence at the end of the clause. “The expected displacement is made up of several different mechanisms; differential movement between the east and west glulam portal supports, differential settlement locally causing rotation of the glulam portal supports and differential settlement across the site.”

Clause 6.4 replace the clause with “The current bracing does not meet the ductility design philosophy being adopted for the strengthening of the Southern Extension. These will need to be replaced with bracing that is more appropriate.”   

NELSON CITY COUNCIL / TASMAN DISTRICT COUNCIL

URBAN DESIGN PANEL MEETING REPORT

Application Name:               Stoke Greenmeadows

Project Address:                   Greenmeadows Sports Ground, Stoke

Project Description:             Stoke Community and Sports Facility

Meeting Date:                        Monday 20^th July 2015 (Location: NCC Ruma Ana)

Members Present:                 Graeme McIndoe (Chair), Liz Gavin, Jackie McNae

Council Officers:                   Jane Loughnan, Jean Edmonds

Applicant present:               Darryl Olverson

Applicant’s Representatives: Marc Barron, John Tocker, Jane HiIson, Lance Roozenburg, Peter Chisholm

1.    Introduction

a)    The Panel thanks the applicant for a comprehensive presentation on the proposed development of the Stoke Community and Sports Facility at Greenmeadows Sports Ground, Stoke.

b)    Prior to the panel session, we visited the site and viewed it from the surrounding streets and from the Greenmeadows sports fields. 

c)    The applicant has also provided building plans and elevations, site and context plans and a design rationale to assist us in understanding the proposal. These were viewed prior to the site visit and meeting.

2.    Overview and overarching statement of appropriateness

a)    This is an appropriate facility, well located on this important site in Stoke. We agree with the applicant’s urban design findings that the facility is an appropriate use of the site and also agree that the facility achieves an appropriate transition between the commercial centre and the recreational facilities in Stoke.

b)    The development achieves the purpose of providing a meeting place and creating a sense of civic heart in Stoke, and to this end an important aspect of the development is the proposed plaza at the eastern end of the site.

c)    The proposed mix of uses at the facility will support extended occupation of the site including after hours and after dark which is positive for reinforcing the heart and hub of Stoke and the Greenmeadows Sports Fields.

d)    This development has been shaped to integrate well with the Greenmeadows Sports Fields, and will contribute to the amenity of the reserve and commercial centre of Stoke.

3.    Activity

Sports facilities and community rooms

a)    The integration of both sports facilities and community rooms is supported as a means of providing a community hub and support for the related sports facilities.

b)    We consider it important that while there might be a primary user of the internal spaces, the design and management enables multiple uses of all parts of the facility, thereby avoiding locking up spaces that would otherwise be closed and inactive at times. We support management of club rooms so that they can be open to the general public instead of being used only by key tenants.

c)    We consider that the facility appropriately connects and fronts to the sports ground and that the activity allows for connection to the grounds throughout the year. We support the idea of refreshments being available from the eastern end of the building for all users of the sports fields and facility.

Parking numbers

d)    We understand that a parking study has been undertaken which finds the parking supply onsite and in the wider environment will meet demand and note that this is largely due to the compatibility of the timing of demand at the facility compared to the surrounding commercial area. We are comfortable with the parking numbers provided on site and consider that putting additional parking on site would detract from public amenity and compromise the size of the community facilities in the building.

Café facility

e)    We consider a café operation on part of the site would be appropriate and care needs to be exercised on location so that it contributes to, and does not detract from, the primary civic use. We also support the potential use of food cart type operations.

Site Planning

f)     The site layout provides for improved access to the Greenmeadows sports fields in two locations and appropriate connections with the lane to Strawbridge Square.

g)    The approach of setting the building back from Main Road Stoke and Songer Street in predominately open space is appropriate given the historic and ongoing use of the Greenmeadows Sports Ground and environs. It also encourages extension of the open green landscape from Isel Park past St Barnabas church and to the corner of Songer Street.

h)    We do not have enough information on the background of the future long term planning of the wider site to provide further comment on the Master Plan. The Panel sees it as important that the master planning integrates with the Council’s review of the NRMP addressing the current limitations of the Scheduling of the Greenmeadows site, the rules, and potentially zoning, in a way that looks at the site as not just a sports field but a facility that includes a community and civic focus as well.

4.    Building

Building planning

a)    The internal planning of the building addresses the space around all four sides, and location of management offices allows for appropriate supervision of the facility and car park. The internal configuration appears to provide the necessary flexibility for use of the building by multiple different users and groups at the same time, and the potential for multiple directions of access to and entry into the building contributes to that.

b)    The internal circulation route is generous and provides a positive and understandable entrance experience for building users.

c)    We consider that independent and active on-site management of the building is critical to ensure that coordination and shared use occurs.

d)    We consider that the community space at the western end of the building requires the type of use which will provide a sense of occupation and activation. This might include a café, but if it is community facilities, it should be the type of space which attracts activities that would benefit from a high public profile and contribute to the activation of the plaza.

Building aesthetics

e)    The physical form of the building is a sensitive response to context and internal functions and has been well resolved as an architectural solution. It addresses the physical contours well.

f)     The building is made with quality materials consistent with it being an important civic building and has appropriate presence at the edge of Main Road Stoke and Greenmeadows sports fields, both of which will welcome users. There are extensive openings in and articulation of the facades and this has been achieved in a way which gives both coherence and visual interest.

g)    We consider the use of timber in the soffit to be important, as this will give an appropriate softening and warmth to the experience of the edge of the building.

5.    Landscape

a)    The overall landscape approach is positive, supporting this as a civic building of stature.

b)    The setback from the edge of Main Road Stoke, in combination with a slight elevation helps to create an attractive civic plaza.

c)    We consider the seating elements to be appropriately designed, but note they should be positioned at the edges of the plaza rather than at its centre and also in relation to shelter elements.  Consideration should also be given to providing some seating structures with back support given the intended user demographic of the facility. If a strong banding of paving is used along with the planned seats, the seats should align along the banding rather than across it.

d)    While we recognise the need to provide for the roots of the tree at the middle of the plaza, we consider that the planned ground level planting separates the plaza unduly from the street edge, and that an approach from Main Road Stoke that retains a generous openness should be retained.

e)    Consideration should be given to the height of planting along the edge of Songer Street so that it gives an element of low level screening to the fronts of cars parked along the edge, thereby extending the sense of green along the edge of Greenmeadows. Consideration should be given to anticipating and providing for subtle informal pedestrian access through this planted frontage, given that many users will be approaching the site from Bail Street and are likely to cross through the planting directly towards the building entrance.

f)     We consider the proposed gentle incline of turf up to the eastern entry to the building from Greenmeadows could provide good space for occupation and is aesthetically positive. We assume that this has been coordinated with the functionality of the sports grounds and boundaries required.

g)    We support the retention of the existing mature tree at the corner of Songer Street and Main Road Stoke.

h)    We consider that the placement of planting along the northern side might be developed further to optimise connections rather than create divisions.  For example, the planting provided outside of the centre of the main hall should be reconsidered to assist the use of the space as a breakout from the main hall.

i)     We consider that designing specifically for one use (e.g. the paving of the outdoor play area) would discourage general use of that space by other community users. The fit-out and potential enclosure of spaces like this should be flexible and work well for a range of users in addition to being attractive.

Representative images of the proposal submited for Urban Design Panel review

Public Excluded Business

1.       Exclusion of the Public

Recommendation

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Nelson City Council Public Excluded Minutes 9 June 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(g)      To maintain legal professional privilege
2	Nelson City Council Public Excluded Minutes 11 June 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(c)(ii)      To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest ·    Section 7(2)(g)      To maintain legal professional privilege ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Status Report - Council - 23 July 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(g)      To maintain legal professional privilege ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Appointment of additional District Licensing Committee members	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person
5	Chief Executive Employment Committee Meeting Minutes - Public Excluded - 15 June 2015 These minutes contain information regarding: Chief Executive Performance / Remuneration Review Process and Timeline	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person.
6	Planning and Regulatory Committee Meeting Minutes- Public Excluded - 25 June 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(g)      To maintain legal professional privilege.
7	Community Services Committee Meeting Minutes - Public Excluded - 2 July 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
8	Governance Committee Meeting Minutes - Public Excluded - 9 July 2015 These minutes contain information regarding: Appointment of Directors to Tourism Nelson Tasman Ltd and the Nelson Regional Economic Development Agency 2015	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person.
9	Extraordinary Chief Executive Employment Committee Meeting Minutes - Public Excluded - 15 July 2015 These minutes contain information regarding: Proposed Performance Agreement Chief Executive Nelson City Council Plan Year 2015/2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person.