30 July 2015
Memo to: Mayor
and Councillors
Memo from: Administration
Advisers
Subject: Audit, Risk and Finance Subcommittee –
30 July 2015 – LATE ITEM
1. Late
Item: Capital Projects 2014/15 2 - 4
Document 4646
A report
titled Capital Projects 2014/15 is attached to be considered as a major late
item at this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Audit, Risk and Finance
Subcommittee to enable a timely decision to be made.
Recommendation
THAT
the item regarding Capital Projects 2014/15 be considered at this meeting as a
major item not on the agenda, pursuant to Section 46A(7)(a) of the Local
Government Official Information and Meetings Act 1987, to enable a timely
decision to be made.
|
|
Audit, Risk and Finance Subcommittee
30 July 2015
|
REPORT R4646
Capital
Projects 2014/15
1. Purpose
of Report
1.1 To approve continuing work on 2014/15 capital
projects in the interim until the carry forwards are formally approved.
2. Delegations
2.1 The
Audit, Risk and Finance Subcommittee has oversight of the management of
financial risk and makes recommendations to the Governance Committee and to
Council.
3. Recommendation
|
THAT the report Capital Projects
2014/15 (R4646) be received.
|
Recommendation
to Governance Committee and Council
|
THAT Council approves continuing work on 2014/15 capital
projects within the 2014/15 approved budgets, noting a report on carry
forwards will come to the Audit, Risk and Finance Committee’s meeting
on 10 September 2015.
|
4. Discussion
4.1 Capital
expenditure to 31 May 2015 was $25.4 million, $5.1 million (17%) below
projection.
4.2 Contractors
accruals are not yet completed and a report on requested carry forwards will be
on the agenda for the next meeting of this committee. It is estimated
that the required carry forward would be approximately $2.5 million spread over
about 20 projects. As these projects were all underway at 30 June 2015
and the budget was approved for spending in 2014/15, it is proposed that work
continue on these projects in the meantime.
4.3 The
projects that are continuing are:
4.4 ID project
· 2100 Hampden
St East- Little Go Stream Flood Protection
· 2565 Beatson
Road Sewer Renewal
· 2657 Flood
mitigation - Gravel Traps & Intake Structures
· 1175 Stoke
sports & community facility
· 1548 Rutherford/Trafalgar
Park Development
· 1227 Bishopdale
to the Ridgeway shared path
· 1222 The
Brook Area Cycling and Walking Improvements
· 2058 Tasman
St upgrade(Nile to Bronte)
· 2784 Broadgreen
House EQ remediation
· 2689 Saxton
Creek upgrade
· 2699 Railway
Reserve to CBD cycleway via St Vincent (Stage II)
· 2703 St.
Vincent to CBD cycle connection (ANZAC Park)
· 2580 Earthquake
Prone Buildings Detailed Assessments
· 1920 Corder
Park sewer pump station upgrade
· 1606 Suter
upgrade
· 2089 Salt
Water Creek/Haven Rd Culvert
· 2193 Todd
Bush Rd upgrade
· 1044 Saxton
-Walkways/cycleways
· 1491 Commercial
meter renewals programme
· 2555 WTP
membranes - New train
· 2720 Atawhai
RM - investigation
5. Options
5.1 Approve
the recommendation – the spending is within 2014/15 approved budgets.
5.2 Not
approve the recommendation. Work would need to cease on these projects
until such time as the formal report approving carry forwards has made its way
through the Council processes.
6. Alignment
with relevant Council policy
6.1 Budgets
were approved in the Annual Plan 2014/15 but have not been fully spent by 30
June 2015.
7. Assessment
of Significance against the Council’s Significance and Engagement Policy
7.1 This
is not a significant decision.
8. Consultation
8.1 No
consultation has been undertaken.
9. Inclusion
of Māori in the decision making process
9.1 No
consultation has been undertaken.
Nikki
Harrison
Group
Manager Corporate Services
Attachments
Nil
