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AGENDA

Ordinary meeting of the

 

Chief Executive Employment Committee

 

Monday 15 June 2015

Commencing at 12.00pm

Ruma Ana, Level 2B

Civic House

110 Trafalgar Street, Nelson

 

 

 

 

 

Membership: Her Worship the Mayor Rachel Reese (Chairperson), Councillors Luke Acland and Paul Matheson (Deputy Mayor)


Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee (SO 3.14.1)

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the table for discussion and voting on any of these items.

 


N-logotype-black-wideChief Executive Employment Committee

15 June 2015

 

 

Page No.

 

1.       Apologies

Nil

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1       26 February 2015                                                              7 - 9

Document number M1254

Recommendation

THAT the minutes of the meeting of the Chief Executive Employment Committee, held on  26 February 2015, be confirmed as a true and correct record.              

Public Excluded Business

6.       Exclusion of the Public

Recommendation

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell remain after the public has been excluded, for all items of the Public Excluded agenda, as he has knowledge that will assist the Committee;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Bell  possesses relates to the Chief Executive’s performance, remuneration and development, which is relevant to the Chief Executive Employment Committee.

Recommendation

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Chief Executive Employment Committee Meeting Minutes - Public Excluded - 26 February 2015

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(c)(i)

To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making of information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

 

2

Chief Executive Performance / Remuneration Review Process and Timeline

This report contains information regarding the Chief Executive’s Performance/
Remuneration Review Process

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

3

Preparation for the Performance Agreement Chief Executive Nelson City Council Plan year 2015 - 2016

This report contains information regarding the preparation for the performance agreement for the Chief Executive

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

4

Staff Statistics - Quarterly Report to 31 March 2015

This report contains information regarding staff statistics

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(c)(i)

To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making of information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

5

Update on Organisation Issues

This report contains information regarding organisation issues

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

6

Chief Executive Professional Development

This report contains information  regarding the Chief Executive’s Professional Development

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

7.       Re-admittance of the public

Recommendation

THAT the public be re-admitted to the meeting.

 

 

 

 


 

Minutes of a meeting of the Chief Executive Employment Committee

Held in Ruma Ana, Civic House, 110 Trafalgar Street, Nelson

On Thursday 26 February 2015, commencing at 2.05pm

 

Present:               Her Worship the Mayor R Reese and Councillor P Matheson

In Attendance:     External Adviser to the Chief Executive Employment Committee (P Bell), Chief Executive (C Hadley), and Administration Adviser (G Brown)

Apology:              Councillor L Acland

 

1.             Apology

Resolved

THAT an apology be received and accepted from Councillor Acland.

Her Worship the Mayor/Matheson                                                 Carried

2.             Confirmation of Order of Business

There was no change to the order of business.

3.             Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.             Public Forum

There was no public forum.

5.             Confirmation of Minutes – 21 November 2014

Document number A1280524, agenda pages 5-8 refer.

 

Resolved

THAT the minutes of the meeting of the Chief Executive Employment Committee, held on 21 November 2014, be confirmed as a true and correct record.

Her Worship the Mayor/Matheson                                                 Carried

6.             Exclusion of the Public 

Resolved

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell remain after the public has been excluded, for Item 4 of the Public Excluded agenda (Chief Executive Reporting on Progress against KPI’s and Quarterly Staff Statistics), as he has knowledge that will assist the Council;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Bell possesses relates to performance and remuneration review methods, which is relevant to the Chief Executive’s performance  and remuneration review, and make recommendations to Council.

Resolved

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Chief Executive Employment Committee Minutes – Public Excluded – 21 November 2014

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·      Section 7(2)(a)

To protect the privacy of natural persons

·      Section 7(2)(c)

To protect information that is subject to an obligation of confidence

2

Chief Executive Reporting on Progress against KPIs and Quarterly Staff Statistics

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·      Section 7(2)(a)

To protect the privacy of natural persons

·      Section 7(2)(c)

To protect information that is subject to an obligation of confidence

Her Worship the Mayor/Matheson                                                 Carried

The meeting went into public excluded session at 2.07pm and resumed in public session at 3.24pm.

7.             Re-admittance of the Public

Resolved

THAT the public be re-admitted to the meeting.

Her Worship the Mayor/Matheson                                                 Carried

 

There being no further business the meeting ended at 3.24pm.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                        Date