Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Friday 22 May 2015, commencing at 9.01am
Present: Councillor P Rainey (Chairperson), Councillors R Copeland, M Lawrey, P Matheson, G Noonan (Deputy Chairperson), T Skinner and M Ward
In Attendance: Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Manager Administration (P Langley), Administration Advisers (G Brown and J Young), and Youth Councillors Emily Thomas and Daniel Leaper
Apology: Her Worship the Mayor R Reese for attendance, and Councillor Noonan for early departure
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Resolved CS/2015/001 THAT apologies be received and accepted from Her Worship the Mayor for attendance and Councillor Noonan for early departure. |
2. Confirmation of Order of Business
The Chairperson advised that since the distribution of the agenda, Elizabeth Dooley would not be speaking at public forum.
There was no other change to the order of business.
There were no updates to the Interests Register and no conflicts with items on the agenda were declared.
There was no public forum.
5.1 26 February 2015
Document number M1217, agenda pages 7 - 13 refer.
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Resolved CS/2015/002 THAT the minutes of the meeting of the Community Services Committee, held on 26 February 2015, be confirmed as a true and correct record. |
Attendance: Councillor Skinner arrived at 9.03am.
6. Status Report - Community Services Committee - 22 May 2015
Document number R4285, agenda pages 14 - 15 refer.
In response to a question, Group Manager Community Services, Chris Ward advised that consultants had been appointed to conduct the external review of the three campgrounds, and the final report would be received in July.
In response to a question, Manager Community Partnerships, Shanine Hermsen, said the Arts and Heritage Adviser, Debbie Daniell-Smith was dealing with progressing the interpretation panel for the Maitai Walkway.
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Resolved CS/2015/003 THAT the Status Report Community Services Committee 22 May 2015 (R4285) and its attachment (A1157454) be received. |
Arts, Festivals and Events
7. Arts Fund - Approval of Concepts
Document number R4133, agenda pages 16 - 22 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
There was a discussion regarding not being able to visually review the artworks which made it difficult to approve or decline the six concepts. It was highlighted that it was the Committee’s responsibility to consider the nature of the works and not their artistic merit.
In response to a question, Ms Hermsen said the funding for these artworks had already been approved as part of the 2014/15 budgets and due to a tight timeframe these needed to be approved or declined.
There was a concern raised about the process for artworks and it was suggested that other funding providers should be considered as well as working in partnership with other organisations.
Group Manager Community Services, Chris Ward, advised that projects would be allocated some funding through the Arts Panel. He added that officers would not be taking a proactive approach to engage with other funders and that officers would be working with Arts Council Nelson for opportunities in relation to artworks.
In response to a question, Ms Hermsen indicated that the majority of the artists were local and that Council’s Arts Selection Panel consisted of Andrew Petheram, Nic Foster, Caroline Marshall and Julie Catchpole.
There was a concern raised about costs and instalment, and it was suggested that for kinetic artworks, noise and glare needed to be considered.
In response to a question, Ms Hermsen confirmed the artworks still had to be consulted on and would go through the normal resource consent process.
It was discussed that the Arts Panel had the necessary expertise to progress with the proposed projects as they saw fit.
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Resolved CS/2015/004 THAT the report Arts Fund - Approval of Concepts (R4133) and its attachments (A1338048) be received; AND THAT the following concepts for possible artwork are approved; · Hinake · Rock Hoppers · Rocks in the Sky · Sails · Stack · Welcome Cloak AND THAT the approved concepts are further considered by Council’s Arts Selection Panel for commissioning from the Arts Fund. |
Community Development
Document number R4130, agenda pages 23 - 25 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
There was a discussion in relation to having mobile Closed Circuit Television (CCTV) cameras which could be placed at a number of locations and not restricted to only Victory Square.
Group Manager Community Services, Chris Ward, advised that the rationale behind installing cameras was that they were connected directly to the Police Station. He added that if the cameras were mobile technical issues would likely incur.
In response to a question, Ms Hermsen advised the $3,500 related to the annual lease and maintenance costs for the cameras.
It was noted that in section 1.1 of the Officer’s report the date was incorrect and should be 2014 instead of 2015.
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Resolved CS/2015/005 THAT the report Council CCTV Provision (R4130) be received; AND THAT the Committee endorse the provision of $3,500 in each of 2016/17 and 2017/18 for the ongoing operational costs of the CCTV cameras installed at Victory Square; AND THAT any subsequent requests for CCTV cameras are considered on a case by case basis and should meet the criteria as set out in this report (R4130). |
9. Nelson Youth Council Update
Youth Councillors Daniel Leaper and Emily Thomas provided an update on Youth Council activities.
Mr Leaper advised that three youth councillors had resigned half way through the year and three new youth councillors had joined.
Mr Leaper said the youth councillors spoke at the Urban Environments Bylaw hearings and advised that youth councillors were interested in some of the topics raised including busking, alcohol ban and the keeping of animals.
He provided a summary of the topics discussed at the recent Youth Council meeting which covered the Tahunanui Postcard project and sugary drinks.
Emily Thomas spoke about the footpaths at Saxton field, the proposed gondola and Rockquest.
Ms Thomas added that youth councillors were speaking with Viv Rounce from the Elma Turner Library in relation to setting up a study area in the activities room. She also said Youth Week was approaching.
It was suggested that the Youth Council consider ways to celebrate the 175th anniversary of Nelson in 2017.
10. Nelson Youth Council - 1 April 2015
Document number R4281 refer, agenda pages 26 - 30 refer
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Resolved CS/2015/006 THAT the confirmed minutes of a meeting of the Nelson Youth Council, held on 1 April 2015, be received. |
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Resolved CS/2015/007 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services – Public Excluded Minutes – 26 February 2015 These minutes contain information regarding: Terms of a community lease |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Status Report - Community Services Committee - 22 May 2015 The status report contains information regarding: Property Purchase Stoke Community and Sports Facility |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Community Leases - Omnibus Report This report contains information regarding: Community Leases |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 9.50am and resumed in public session at 10.04am.
12. Re-admittance of the Public
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Resolved CS/2015/008 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 10.04am.
Confirmed as a correct record of proceedings:
Chairperson
Date