Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 3 March 2015, commencing at 1.05pm

 

Present:               His Worship the Mayor of Tasman Richard Kempthorne (Chairperson), Tasman District Councillors S Bryant, P Canton,  B Dowler, J Edgar, B Ensor, M Greening, M Higgins, J Inglis, T King, Z Mirfin, and T Norriss, Her Worship the Mayor of Nelson R Reese, Nelson City Councillors I Barker, R Copeland, M Lawrey, B McGurk, G Noonan, T Skinner, and M Ward

In Attendance:     Nelson City Council: Chief Executive (C Hadley), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Manager Communications (P Shattock), and Administration Adviser (S McLean)

                            Tasman District Council: Chief Executive (L McKenzie) and Corporate Services Manager (M Drummond)

Apologies:            Nelson City Councillors L Acland, K Fulton, E Davy, P Matheson and P Rainey for attendance, and M Lawrey for early departure

 

1.         Apologies

Resolved

THAT apologies be received and accepted from Nelson City Councillors Acland, Fulton, Davy, Matheson and Rainey for attendance, and Lawrey for early departure.

Ward/Greening                                                                            Carried

2.         Confirmation of Order of Business

There was no change to the order of business.

3.         Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.         Public Forum

There were no public forum presentations.

5.         Confirmation of Minutes – 17 December 2014

Document number A1292401, agenda pages 5-8 refer.

Resolved

THAT the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 17 December 2014, be confirmed as a true and correct record.

Norriss/Dowler                                                                            Carried

6.         Exclusion of the Public

Resolved

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Sharon McGuire, Phil Taylor, Lynda Keene, Phil Lough, Martin Byrne, Bill Findlater, Paul Dalzell,  Paul Steere, Robert Evans, and Simon Orr remain after the public has been excluded, for Item 4 of the Public Excluded agenda Presentations on Strategic Direction, as they have knowledge that will assist the Council;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Sharon McGuire, Phil Taylor and Lynda Keene, Phil Lough, Martin Byrne, Bill Findlater, Paul Dalzell, Paul Steere, Robert Evans, and Simon Orr possess relates to Presentations on Strategic Direction for Council Controlled Organisations and Council Controlled Trading Organisations.

Higgins/Barker                                                                             Carried

Resolved

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Committee of Tasman District and Nelson City Councils – Public Excluded – 17 December 2014

These minutes contain information regarding:

Council Controlled Organisations (CCOs) and Council Controlled Trading Organisations (CCTOs) strategic direction

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·       Section 7(2)(i)

To carry out negotiations

2

Presentations on Strategic Direction

This presentation contains information regarding Council Controlled Organisations (CCOs) and Council Controlled Trading Organisations (CCTOs)

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·      Section 7(2)(b)

To protect information that may disclose a trade secret or the commercial position of a person

·      Section 7(2)(h)

To carry out commercial activities

Higgins/King                                                                                Carried

The meeting went into public excluded session at 1.08pm and resumed in public session at 3.21pm, during which time Councillor Bouillir joined the meeting and Councillor Lawrey left the meeting.

 

 

7.         Re-admittance of the Public

Resolved

THAT the public be re-admitted to the meeting.

Noonan/Edgar                                                                              Carried

 

There being no further business the meeting ended at 3.22pm.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                        Date